© Scott/Jones Publishing, Inc. 1 Chapter 18 Working with Advanced Functions Excel 2003, Volume 2 by Karen J. Jolly Scott/Jones Publishing, Inc

© Scott/Jones Publishing, Inc.© Scott/Jones Publishing, Inc. 11

Chapter 18Working with Advanced

Functions

Excel 2003, Volume 2Excel 2003, Volume 2

by Karen J. Jollyby Karen J. JollyScott/Jones Publishing, Inc.Scott/Jones Publishing, Inc.

22© Scott/Jones Publishing, Inc.© Scott/Jones Publishing, Inc.

OutcomesOutcomes

Create complex formulas by nesting functions.

Create and use 3- and 4-column lookup tables.

Create nested lookup formulas.


Nesting Functions and Nesting Functions and FormulasFormulas

Place a function within another function. Any function can be nested within another functions.


Why Use a Nested Function?Why Use a Nested Function?

Employees pledge to Community Chest. Pledges from more than 15 people totaling more than $150 earn a travel alarm. All receive a coffee mug.


Nested IF StatementNested IF Statement

Access new If function

Enter Logical test


Completed If Function Completed If Function Arguments Dialog BoxArguments Dialog Box


Completed Worksheet with a Completed Worksheet with a Nested If StatementNested If Statement


Facts About Nesting FunctionsFacts About Nesting Functions

Functions may be nested within each Functions may be nested within each other allowing for very complex other allowing for very complex formulas. formulas.

Any function can be nested within one Any function can be nested within one another. another.

There may be as many as seven There may be as many as seven functions nested within other functions.functions nested within other functions.


Worksheet Requiring a Nested Worksheet Requiring a Nested SUM FormulaSUM Formula

Situation: Any sales rep with total sales of $18,000 or greater will earn a commission rate of 15%; sales less than $18,000 will earn a commission rate of 10%.


Step 1Step 1

Enter Logical test, which is a SUM function. Access SUM Functions Argument dialog box.


Step 2Step 2Complete the SUM function. Then click in the IF in the Formula bar.


Step 3Step 3Complete the Logical test, value if true (15% bonus), and value if false (10% bonus) text boxes.


A Completed Worksheet with a A Completed Worksheet with a Nested IF FunctionNested IF Function


Using Functions in 3-D Using Functions in 3-D FormulasFormulas

A 3-D Formula contains a cell reference referring to a cell in a different worksheet or workbook.

When an IF statement uses data in another worksheet or workbook, a 3-D IF statement is created.


3-D Nested If Statement3-D Nested If Statement

Name of external worksheet

What to state if test is true

What to state if test is false

Logical test


Lookup Functions using 3-4 Lookup Functions using 3-4 Column TablesColumn Tables

Lookup tables may contain several columns of information. The lookup formula may refer to data in any of the columns.


ResultResult


3 Column Lookup Table3 Column Lookup Table

A Lookup Table


Entering a Formula using a 3 Entering a Formula using a 3 Column LookupColumn Lookup


External Lookup TableExternal Lookup Table

A lookup table in a different workbook is an external lookup table. A tax table used by several employees should be placed in a separate workbook.

A Portion of the Federal Tax Table


Entering the Table Array from an External Workbook


An External Lookup TableAn External Lookup Table

Workbook Name Range Name


About Lookup Tables as Separate Workbooks

Lookup tables placed in separate Lookup tables placed in separate workbooks can be used again and workbooks can be used again and again.again.Lookup tables may include bonus Lookup tables may include bonus charts, tax rates, or discount tables. charts, tax rates, or discount tables. Save a workbook containing a lookup Save a workbook containing a lookup table in a workspace with related table in a workspace with related worksheets.worksheets.


Use Text as Lookup ValueUse Text as Lookup Value

Text in lookup table must be in Text in lookup table must be in alphabetical order.alphabetical order.


If Function Arguments Dialog If Function Arguments Dialog Box for a Lookup FunctionBox for a Lookup Function


Completed Function Arguments Completed Function Arguments Dialog BoxDialog Box


Completed LookupCompleted Lookup


Worksheet With Completed Worksheet With Completed Nested FunctionsNested Functions


Nested LookupsNested Lookups

Must match two criteria.Must match two criteria.Sales over than $30,000. Requires IF Sales over than $30,000. Requires IF statement.statement.More than 100 sales. Requires IF More than 100 sales. Requires IF statement.statement.Nest two IF statements within one other.Nest two IF statements within one other.If both criteria met, use lookup table to If both criteria met, use lookup table to determine bonus. If only one criteria met, determine bonus. If only one criteria met, no bonus.no bonus.


Step 1Step 1 Name the lookup range and complete the Logical test.

Step 2Step 2

Select a second IF Function Arguments dialog box and enter second logical test.


Step 3Step 3 Complete Value if true; access the VLookup function and complete the Function Arguments dialog box.


Step 4Step 4 Click in second IF statement to complete dialog box.

Completed Nested IF function.


Completed FunctionCompleted Function


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© Scott/Jones Publishing, Inc. 1 Chapter 18 Working with Advanced Functions Excel 2003, Volume 2 by Karen J. Jolly Scott/Jones Publishing, Inc