Required policies and procedures Suggestions for keeping you
and your guests safe Avoiding negative media and/or legal
action
Slide 4
Student organizations must be registered and in good standing
with the Student Organization Resource Center (SORC). At least two
(2) current officers must attend a Risk Management Training
provided by the SORC. To register an event, groups will submit the
Risk Management Assurance for Events with Alcohol form. Events must
be registered seven (7) business days in advance of the event.
www.etsu.edu/sorc
Slide 5
Slide 6
Any event sponsored by the organization where alcohol will be
presentmeetings, fundraisers, social events, etc. must be
registered in advance. Was the event discussed during a meeting?
Does the event have a theme? Are there invitations for the event?
Are organization funds being used? Are the people attending mostly
members of your organization and your members invited guests? Has
the event been publicized on your website or social media pages?
Are your members promoting the event through social media? If the
answer to any of these questions is yes, your organization can be
held accountable for hosting the event. All groups involved in
hosting the event (answering yes to any of the questions above)
must be listed on the event registration form.
Slide 7
Seven (7) business days after registering the event. No longer
than 4 hours in duration. Must end by midnight on weeknights
(Sun.-Thurs.) Must end by 2 a.m. on weekend nights (Fri.-Sat.)
Houses owned by social fraternities and recognized by ETSU.
Commercial establishments owned by licensed and insured third-party
vendors.
Slide 8
Open parties where alcohol is present are strictly prohibited.
Guests must be listed on the guest list submitted along with the
event registration. Capacity limits for the facility (as determined
by the Fire Marshall) must be observed. Guest list may not exceed
two invited guests for each active organization member, regardless
of facility capacity. Special or unexpected guests (such as alumni
visiting) may enter with permission from SORC staff, but the number
of special guests may not exceed eight (8).
Slide 9
Guests must sign in before entering and sign out before
leaving. When required, hired security agents will check
identification of guests as they enter. Guests over 21 will be
given a wristband. Guests under 21 will be marked with an X on both
hands. Events with more than 25 participants will require at least
one security agent. SORC staff should be consulted to determine the
number needed. Under no circumstance may an event begin before the
listed start time or prior to the arrival of the security agent(s)
and designated sober monitors.
Slide 10
Create a plan for ensuring that participants have safe
transport from the event back to campus or their homes. Remind
security agents to circulate and intercede if they see unsafe
situations or underage drinking. Adequate food and non-alcoholic
beverages should be provided in a prominent location. Only one door
should be used for entrance to/exit from the event. All other exits
should remain clear of debris, and guarded by sober monitors.
Officers & Sober Monitors should meet prior to the event to
review all safety precautions taken.
Slide 11
An estimated 75% of all sexual assaults involve alcohol or
other drugs. (1) Binge drinking (5+ standard drinks for men or 4+
drinks for women in ~ 2 hours) is associated with: - unintentional
and intentional injuries -unintended pregnancy and sexual
dysfunction -sexually transmitted diseases -neurological damage
-alcohol poisoning -liver disease and cardiovascular emergencies
(2) Nearly 1/3 of all traffic fatalities in Tennessee involve
alcohol (3) (1) ETSU Counseling Center, Alcohol, found at
http://www.etsu.edu/students/counseling/aod/SafeDrinking.aspx (2)
Centers for Disease Control and Prevention, Facts Sheet- Binge
Drinking, found at http://www.cdc.gov/alcohol/fact-
sheets/binge-drinking.htm. (3) MADD, Tennessee 2012 Drunk Driving
Stats, found at http://www.madd.org/drunk-driving/state-
stats/Tennessee.html
Slide 12
By hosting an event, your organization takes responsibility for
the safety of all participants. Responsible hosts intervene to
prevent dangerous situations. Do not stand by and let your members
or guests get hurt... or worse.
Slide 13
1 sober monitor for every 25 event participants. May not
consume alcohol before or during the event. Must wear a shirt or
nametag indicating that they are serving as a Sober Monitor. Must
be posted at each entrance/exit, including the main entrance.
Manage alcohol consumption of guests at BYOB events.
Slide 14
At BYOB events, there must be a designated area where all
drinks are checked-in and labeled with the owners name.
Participants are limited to bringing one six-pack of 12 oz beer or
equivalent single-serving standard drinks. Glass containers are
prohibited. Common sources (kegs, punch bowls, etc.) are
prohibited. A detailed inventory of all beverages checked-in and
then distributed back to the owners must be kept at all times.
Beverages may be checked out one-at-a-time and only to those guests
who checked that specific beverage in. When the event ends,
unopened beverages may be returned to each owner. Guests will not
be permitted to leave the event with open containers.
Slide 15
At least two officers in charge; official representatives of
the host organization May not consume alcohol before or during the
event. Serve as designated drivers (one officer must be present at
the event at all times.) Responsible for making sure the sober
monitors, the vendor and security agents know their
responsibilities: Check in/out procedures for guests Alcohol
labeling, inventory, distribution Checking IDs and preventing
underage drinking Other precautions for guest safety
Slide 16
(423) 439-6633 [email protected][email protected] www.etsu.edu/sorc
www.etsu.edu/sorc 1 st Floor (Room 118), D.P. Culp University
Center