Upload
donna-hutchinson
View
217
Download
0
Tags:
Embed Size (px)
Citation preview
Our Team About Moultrie Technical College Purpose Challenges Solution to problem
◦ Microsoft Access Value to Moultrie Tech Value to team Screenshots of Database What we learned Key Take-Aways
Agenda
The Team Organizational Chart
Project Sponsors
Emily Watson (Archway Professional, Colquitt County Services) and Ken Strickland (Vice President for Administration Services, Moultrie Technical College) provided professional advice on any questions or information we needed throughout the project.
Constructed in 1964◦ As Moultrie Area Vocational-Technical School◦ Renamed: November 20, 2000
Unit of Georgia Dept. of Technical and Adult Education◦ Staff: 140+ full-time
110 part-time◦ Enrollment: 2000+
Serves: Colquitt, Tift, Turner, and Worth counties Strives to promote:
Individual student development Improve quality of life in communities they serve
Moultrie Technical College
Moultrie Technical College currently uses Excel to manage their physical assets. With five campuses within a four county region, it has become difficult to effectively track their assets from a single set of spreadsheets.
This has created the need for a unified, globally accessible database-driven system. A feature that Moultrie has allocated is to facilitate an internal transfer or a location change, with an approval process.
Purpose
We compiled the current spreadsheets into a single user-friendly database called Microsoft Access. ◦Also provided is a search and update capability to
more efficiently manage and track inventory across campuses.
◦Current inventory of Moultrie Technical College: Furniture items Campus locations Department inventory Asset management data Vehicle Inventory
Solution to Problem
Creation of a database Narrowed scope- 534 Excel cells
Scheduling Data itself
◦Organization of data ◦Duplicates
Challenges- cont’d
A relational database management system. Provides:
◦ Fluent user interface.◦ Easy tracking of information.◦ Ability to collect and update form information
directly from the source.◦ Accessibility to and use of information from
multiple sources.◦ Easy to learn its use and manage.◦ Availability of product support.
Overview video
Microsoft Access
Our database provides:
Easy access for various departments in each of their campuses
Enhanced security by implementing a user/password function
Streamlined information
Activity control
Ability to update information in a timely manner
Improved historical perspective
Augmented productivity
Consolidation of data
Value to Moultrie Tech (Benefits)
Experience with working on a project with deliverables, milestones, and an actual client.
Enhanced team-building skills.
Experience with what it is like to work for an actual business or company.
How to create a system that effectively stores and organizes data for the Moultrie Technical College and what it requires to sustain their system.
Learned valuable and applicable skills for everyday business problems and became more familiar with client interaction and database design and implementation.
Additional experience with Microsoft Access, building databases and developing query statements.
Value to Team
How to use forms in Microsoft Access instead of using SQL
Project management Data analysis
◦ Reconstruction Compiling large amounts of data Introducing clients to new technologies
◦ 2007 Microsoft Access
What we learned
Problem: Moultrie Technical College had multiple spreadsheets of their campus inventory.
Solution: Development of a unified, globally accessible Microsoft Access database.
Value to Moultrie Technical College:◦ Easy access for various departments in each of their campuses◦ Enhanced security by implementing a user/password function◦ Streamlined information◦ Activity control
Multiple values to the team.
Key Take-aways