13
Human Resources & Information Technology Committee City of Appleton Meeting Agenda - Final 100 North Appleton Street Appleton, WI 54911-4799 www.appleton.org Council Chambers, 6th Floor 6:30 PM Wednesday, March 10, 2021 1. Call meeting to order 2. Roll call of membership 3. Approval of minutes from previous meeting 21-0279 Minutes from 1/27/21 Minutes 1-27-21.pdf Attachments: 4. Public Hearings/Appearances 5. Action Items 21-0281 Request to approve Valley Transit to reclassify a Road Supervisor to an Operations Supervisor Request VT T.O. Change.pdf Valley Transit TO draft 3-1-21.pdf Attachments: 21-0282 Request to award Heartland Business Solutions the contract to purchase and implement a new Palo Alto Firewall high availability system. The amount requested is $86,743 with a 10% contingency for a project total of $95,417 Firewall RFP Memo.pdf Attachments: 21-0121 Discuss Alderperson salaries Elected Alderperson official salary.pdf alderperson comparison 2019.pdf Alderperson Raises Deadline memo_HR.IT_2-23-2021.pdf 2020 Alderperson Compensation.pdf Attachments: Legislative History Page 1 City of Appleton Printed on 3/4/2021

Meeting Agenda - Final Human Resources

  • Upload
    others

  • View
    1

  • Download
    0

Embed Size (px)

Citation preview

Human Resources & Information Technology Committee

City of Appleton

Meeting Agenda - Final

100 North Appleton Street

Appleton, WI 54911-4799

www.appleton.org

Council Chambers, 6th Floor6:30 PMWednesday, March 10, 2021

1. Call meeting to order

2. Roll call of membership

3. Approval of minutes from previous meeting

21-0279 Minutes from 1/27/21

Minutes 1-27-21.pdfAttachments:

4. Public Hearings/Appearances

5. Action Items

21-0281 Request to approve Valley Transit to reclassify a Road Supervisor to an

Operations Supervisor

Request VT T.O. Change.pdf

Valley Transit TO draft 3-1-21.pdf

Attachments:

21-0282 Request to award Heartland Business Solutions the contract to purchase

and implement a new Palo Alto Firewall high availability system. The

amount requested is $86,743 with a 10% contingency for a project total of

$95,417

Firewall RFP Memo.pdfAttachments:

21-0121 Discuss Alderperson salaries

Elected Alderperson official salary.pdf

alderperson comparison 2019.pdf

Alderperson Raises Deadline memo_HR.IT_2-23-2021.pdf

2020 Alderperson Compensation.pdf

Attachments:

Legislative History

Page 1 City of Appleton Printed on 3/4/2021

March 10, 2021Human Resources & Information

Technology Committee

Meeting Agenda - Final

1/27/21 Human Resources &

Information Technology

Committee

held

6. Information Items

21-0280 Recruitment Status Report 3/4/21

RSR thru 3-4-21.pdfAttachments:

7. Adjournment

Notice is hereby given that a quorum of the Common Council may be present during this

meeting, although no Council action will be taken.

Reasonable Accommodations for Persons with Disabilities will be made upon Request

and if Feasible.

Questions on agenda contact Director Matz at 832-6426.

Page 2 City of Appleton Printed on 3/4/2021

�������������� ��������

���� ����������������

��������� ����

�������������

������� ������

������������������������������

�������������������

������ ����������� ���!�����"���#�$���$��!�%�������&'!�&�&(

���������� ������������

����� �����!����"��#��$�

%�����&� �� ��&��'(#�� ��)� �*���� ��������� ����

+���� � ����� ����

��,����!��� (��#�!������,��(#������ �-�

$������ +� (��#�!�����$.�.$��� ���./.$�

+� (��#��$���$���!

+� (��#���/�$���!

����������

)���*����$���+�$!������$�$� ��"�����!������������������ �����+�$,����

��,� ������������$� ���������-����+����

���� %�����&� �� ��&��'(#�� ��)� �*���� �����

� ����� +���� ����

�� �����������.���������/,

������������0,

$�����0 ��1(�#�� ��� �� ��� ������ �� #��( �(��� �!� ���� �( �� ����'� ��� !���� ����

&� � �� 2������ �� ��� ���� 3��'#�� �� ������ � � �� &� ������#�

+� ����� ��2������ ��

�( ������'����%4� �� ����!

3�&+�%4����!����$$�$���!

&� � ��%4����!����$$�$���!

����������

"��1�����+�$!������$�$� ��)���*����$!���������������������������� ��

��������$�$��������+�,������,� ������������$� ���������-����+����

���� %�����&� �� ��&��'(#�� ��)� �*���� �����

� ����� +���� ����

���� ����� �� ��������

�������������� �����������������������������

��������������������

���������������

������� �������� ����������������

������ �� ������������������������ �

�� ������������������������ �

����������

���� �����!���"�!������!�!�#��$�����������������%����&�����������#�����!�

�����������'����������'��������������!�#�����������(����"���)

&��) ������������������� ��!����� "�

&#����) #�������

�����������������*'

������� $���������%����$������������

$%$������������ �����������

�������%����(��������"�!���!�����!

� &�������'�

���� �����!���"�!������!�!�#��$����������������#���!+�����!'����������'�

�������������!�#�����������(����"���)

&��) ������������������� ��!����� "�

&#����) #�������

���� ����� �� ��������

1.0 - VALLEY TRANSIT

GENERAL MANAGER

.5- Community

Relations Specialist

1.0 - Transit

Administrative

Services Manager

1.0 - Assistant General

Manager

1.0– Transit Maintenance

Supervisor

2.0 1.0 – Transit Operations

Supervisor

3.0 - Mechanic II

4 - PT Service

Person @ .4fte

38.5 - Bus Driver

36 full time &Variable part time Drivers

(no limit on # pt people)

1.0 - Mechanic I

1.0 - Paratransit

Coordinator/Operations Supervisor

Draft 3/1/2021

3.0 - Communication

Technician

1.0 – Road Supervisor

1.0 – Operations

Specialist

1.0 – Mobility Coordinator

1.0 - Travel Trainer

“…meeting community needs…enhancing quality of life.”

Information Technology Department 100 N. Appleton Street

Appleton, WI 54911

MEMO To: Alderperson Thao and Members of the HR / IT Committee From: Dean J. Fox, Information Technology Director Date: 3/10/2021 Re: Request to award Heartland Business Solutions the contract to purchase and implement a new Palo Alto Firewall high availability system. The amount requested is $86,743 with a 10% contingency for a project total of $95,417. The CIP budget of $100,000 includes funding to replace the Firewall Equipment and all licensing necessary. An RFP went out in late December for a high availability firewall system to replace the outdated equipment which has reached end of life and 8 years old The bids were as follows:

Heartland Business Solutions $86,743 Nexum Inc $107,187 CDW Chose not to respond

In addition to the cost of all hardware, software and implementation, I requested all costs include 3 years of support, which is included in the above pricing. I request your consideration and approval of a contract with Heartland Business Solutions as proposed. After considerable review, and multiple follow up questions, it has been determined due to the inclusive nature of the Heartland Palo Alto equipment solution, the cost included in the proposal, and the complete software package with it, that the Heartland response is the best solution for the next 7 years for the City of Appleton. If you have any questions regarding this recommendation, please contact Dean Fox.

J:\SALARY SCHEDULES\Elected\Elected Alderperson Salaries.doc

ELECTED ALDERPERSON SALARIES

Council Date

Election Year

Salary Benefits Notes

11-07-2001 2002 No increase 11-07-2001 2003 $5636 – 3% 10-16-2002 2004 No increase 10-16-2002 2005 No increase 12-03-2003 2006 No increase 10-19-2005 2007 No increase 11-01-2006 2008 No increase 01-21-2008 2009 $5805 – 3% 07-02-2009 2010 No increase 07-02-2009 2011 No increase 10-20-2010 2012 No increase 01-04-2012 2013 No increase 03-20-2013 2014 No increase 11-20-2013 2015 No increase

5.12% increase with parking pass

Added Parking passes $297 annual ($33@9months) effective with the April, 2015 election

9-17-2014 2016 $5921 – 2%

6.89% increase with parking pass

Parking Pass $408 annual ($33@6 months & $35@6 months)

11-09-2015 2017 $5980 – 1% 1.1% increase with parking pass

Parking Pass $420 annual

10/19/2016 2018 $6129.50 – 2.5%

plus parking pass

10/18/2017 2019 No increase 11/7/2018 2020 No increase 10/16/2019 2021 1.5% increase

$6221.44 Plus parking pass

HR Committee & Council meeting 11/6/19

Christopher R. Behrens City Attorney

Amanda K. Abshire Deputy City Attorney

Darrin M. Glad Assistant City Attorney

Nicholas J. Vande Castle Assistant City Attorney

LEGAL SERVICES DIVISION Office of the City Attorney

100 North Appleton Street Appleton, WI 54911

Phone: 920/832-6423 Fax: 920/832-5962

To: Alderperson Maiyoua Thao, Chair

Alderperson Katie Van Zeeland Members of the Human Resources/Information Technology Committee From: Darrin M. Glad, Assistant City Attorney Date: February 23, 2021 Re: Alderperson Raises Our File No. A19-1099 ________________________________________________________________________________________________________ At your request, I have researched the authority for the deadline for increasing alderpersons’ salaries. Wisconsin Statutes § 62.09(6)(am)2 prohibits changing alderperson salaries after the “earliest time for filing nomination papers for the office” and no changes can be made in the compensation during “the term of office for which the deadline applies.” Therefore, Council has the following options available depending whether it wants different salaries for half of the Council, or one across-the-board adjustment for a future Council: 1) For staggered salaries, the Council may establish alderpersons’ salaries for Alderpersons in Districts 2, 4, 6, 8, 10, 12, and 14 for terms starting in April 2022 prior to December 1, 2021 and subsequently establish salaries for Alderpersons in Districts 1, 3, 5, 7, 9, 11, 13, and 15 who will begin their term in April 2023 prior to December 1, 2022; or, 2) For a single adjustment, establish the salary for all alderpersons seated on the Council in April 2023 prior to December 1, 2021. If you have any questions or concerns, please do not hesitate to get in touch.

“…meeting community needs…enhancing quality of life.”

February 2021

Municipality Population

# of

Council/

Board Current 2021 Annual Salary

Appleton 74,139 15 $6,129 (1.5% increase to $6,221 April 2021)

Green Bay 104,777 12 $9,887

Fond du Lac 43,151 7 $5,000 annually, with Council President $6,000

annually

Manitowoc 32,702 10 $3,120.00

Neenah 25,967 9 $5,280 annually, with Council President $6,000

annually

Oshkosh 66,773 7 $5,000.06

Sheboygan 48,327 10 $4,468

Note: Part time non-benefited positions do not (per Recruitment Policy) require authorization outside the department. The Mayor has asked departments to scrutinize.

RECRUITMENT STATUS REPORT

UPDATES THRU 3/4/2021 STAFF

PERSON POSITION DEPT.

DATE OF

VACANCY

# OF

OPENINGS STATUS

KIM Bus Driver VT Multiple 5

Application Deadline: 3/28/21.

Lawanda Coleman start date 3/15/21.

Start date pending for 1 candidate.

Part-Time Bus Driver VT N/A N/A Application Deadline: 3/28/21.

Transit Maintenance Supervisor VT 3/2/21 1 Panel Interviews: 3/8/21.

Lead Mechanic – Valley Transit VT 1/1/21 1 Negotiation of salary pending with top candidate

Operator II - Sewer DPW 2/13/21 1 Nathan Herum transfer date 3/1/21.

Operator II - Street PDW 3/1/21 1 Internal Application Deadline: 3/14/21.

Master Mechanic DPW 1/15/21 1 Medical pending for top candidate.

Customer Service Specialist DPW 2/1/21 1 Top candidate withdrew due to schedule.

Background and references pending with next candidate.

Parking Enforcement Person DPW 9/10/20 1 + Elig. Application Deadline: 3/14/21.

HVAC Technician/Pipefitter PRFM 1/5/21 1 Application Deadline: 3/14/21.

Account Clerk II PRFM 12/12/20 1 Applications under review.

Utility Worker Utilities 12/18/20 1 Anthony Rottier transfer pending on hire of Liquids Operator.

Liquids Operator Utilities N/A 1 2nd Process, Application Deadline: 3/21/21.

ALLISON Police Officer Police N/A 1 + Elig. Background pending on 1 candidate.

Physical Fitness Testing: 3/15/21, 3/16/21, 3/18/21 & 3/20/21.

Assistant Chief Police January 2022 1 Waiting for RTF.

PFC Interviews: 3/25/21.

Community Service Officer (CSO) Police 1/19/21 N/A Background pending on 1 candidate.

Application Deadline: 3/21/21.

Administrative Support Specialist Police 2/19/21 2 Panel Interviews: 3/15/21 & 3/17/21.

Network Services Supervisor Library 2/10/21 1 Panel Interviews: 3/12/21.

Library Assistant – Administration (Sub) Library New 1 Application Deadline: 3/7/21.

Library Clerk (Sub) Library N/A 2 Megan Sikowski start date 3/16/21.

Rebecca Lehner start date 3/18/21.

Library Assistant – Children’s (Sub) Library N/A 1 Application Deadline: 3/21/21.

Firefighter Fire N/A 1 +Elig. Conditional Offer extended to 1 candidate.

Account Clerk I Finance 2/13/21 1 Online testing pending for top candidate.

Diversity, Equity and Inclusion Coordinator Mayor 1/19/21 1 Application Deadline: Extended/Open.

TOTAL POSITIONS OPEN = 30 TOTAL ELIGIBILITY LISTS = 3

Note: Part time non-benefited positions do not (per Recruitment Policy) require authorization outside the department. The Mayor has asked departments to scrutinize.

POSITIONS ON HOLD

STAFF

PERSON POSITION DEPT

Date(s) of

Opening(s)

# of

Openings Person Vacating Position/Status

ALLISON Systems Analyst IT 9/6/19 1 Using part-time temporary staffing to fill current need.

KIM Parking Operator I DPW 5/30/20 1 Received RTF – December hire.

TOTAL POSITIONS ON HOLD = 2