© IPCRG 2007 Proposed new allocation of responsibilities September 2007

© IPCRG 2007

Proposed new allocation of responsibilities

September 2007

Page 2 - © IPCRG 2007Page 2 - © IPCRG 2007Page 2 - © IPCRG 2007

Summary of proposed changes

Why?

o Three years’ experience of new organisation

o Reflect reality

o Make best use of our resources

o Keep it sustainable

o Improve decision-making

How?o Separate President / Conference Organiser

o Extend President’s term of office

o Enable cooption of right skills, knowledge

and experience to Board

o Establish Senate as more appropriate forum

for international member engagement.


Proposed organisational structureMembers (£1 guarantee liability)

Conference Scientific Committee

Conference Organising Committee (elected by host country)

Senate (one Member, one representative)Chair: IPCRG President

GARD Liaison Officer

Wonca Liaison Officer

PCRJ Liaison OfficerBusiness Manager

Governance Sub-committee chaired by Treasurer

Specialist contractors

IPCRG Board

Chair: IPCRG President

President, Treasurer, IPP (2 years), President Elect (up to 3 years) + 4 co-optees

Executive Officer

Membership Sub-committee

Education Sub-committee

Research Sub-Committee

Guidelines Sub-committee


Members

• Ordinary members have one vote per member

• Members elect President Elect and Treasurer

• Members have the power to remove President, President Elect, Treasurer and/or any of the co-opted directors

• Members elect host country for biennial conference

• Host country elects Chair of Organising Committee and Scientific Committee that both report to the Board

• Associate members have no voting rights


The Board of Directors manages the business

• Minimum number of directors n = 3 Maximum n = 8

• “Meet” minimum 3 times a year

• Fiduciary duty

• Ex officio: o President, President Elect, Treasurer, Immediate Past President (IPP)o IPP serves up to 2 years from standing down to 2nd AGMo President Elect serves 1, 2 or 3 years

• Up to 4 co-optees stand for a maximum of 6 years from 1st Board meeting post-AGM

• Selected by Directors to fill gaps identified in o Competenceo Knowledgeo Networkso Credibility

• Need proper induction (as auditors advise)

• Sub-committee chairs invited to report as required - but are not directors


Term of office: President

• Elected for three year fixed term at AGM

• Elected as President Elect at an AGM before takes over as President: could be 1, 2 or 3 years’ beforeo Would start this process at AGM in 2008

o Existing President, John Haughney would stand down in 2010

o President Elect takes over until 2013

• Chairs the IPCRG Board which replaces the Executive

• Chairs the IPCRG Senate

• Stays on Board as Immediate Past President for two years following Presidency

• No longer Chair of the Host Organising Committee of the IPCRG Biennial Conference - this is now a separate role


Term of office: Treasurer

• Treasurer elected annually

• Can serve for up to 9 consecutive years

• Sits on the IPCRG Board

• Chairs the Governance Sub-committee

• Acts as Company Secretary

o Ron Tomlins can serve until 2013


The Senate

• Chaired by President

• One representative per member country - as previous Board

• Meetings can be virtual

• A representative has an unlimited term of office – period determined by member country

• Role, to: o Ensure IPCRG retains and develops its global interest and reach

o Provide international perspectives to the Board and its sub-committees

o Act as IPCRG ambassadors

o Generate and receive policy papers of importance or concern to IPCRG and the members of IPCRG;

o Keep under review developments in, and to propose best practice in, the care, treatment and prevention of respiratory illness and disease;

o Advise the directors of IPCRG on, and to assist the directors of IPCRG in delivering, the strategic or forward plans and priorities of IPCRG; and

o Assist the directors of IPCRG in such ways as the directors of IPCRG may request.

NEW!


General meetings• AGM held at predictable time each year, during

European Respiratory Society meeting or IPCRG

conferences??

• EGMs held during biennial conferences

• Ordinary resolutions>50%:

o Election of President, President Elect and Treasurer

o Consideration of accounts, balance sheets and reports

o Approving honoraria to directors

o Election of auditor and agreement to remuneration of auditor

o Fixing of subscription levels

o Selection of host conference country


So what?!


Current membersAustralia National Asthma Council

Bangladesh Bangladesh Lung Foundation Primary Care Group

Belgium Belgium Primary Care Respiratory Group

Canada Family Physician Airways Group of Canada

Cyprus Cyprus Respiratory Group

Denmark Danish Society of General Practice Respiratory Group

Ireland Irish GP's in Asthma Group

New Zealand New Zealand Primary Care Respiratory Group

Norway Lunger I Praksis

Pakistan International Primary Care Respiratory Group Pakistan

Saudi Arabia Saudi Respiratory Asthma Group

Spain Grupo Respiratorio de Atencion Primaria

Sweden Swedish Respiratory Group of Primary Care

The Netherlands COPD en Astma Huisartsen Advies Groep

United Kingdom General Practice Airways Group


The men in charge in 2008


Calendar

2007 New M&A? Board = JH, RT, AO and invite co-optees

2008 Board = JH, RT, AO + co-optees. President Elect elected?

Conference in Seville. Host country for 2012 elected

2009 Board = JH, RT, AO + co-optees President Elect elected?

2010 JH steps down and President Elect steps up. JH

becomes IPP and stays on Board. AO steps down.

Conference in Canada. Host country for 2014 elected

2011 Board = President, JH, RT + 4 co-optees President Elect

elected?

2012 President Elect elected? Conference in ? Host country for

2014 elected

2013 Next President steps down. RT steps down as Treasurer

(if still in post)

Documents

© IPCRG 2007 Proposed new allocation of responsibilities September 2007