Material Coordinator

Importance of Material Coordinators Spec Requirement CMM Requirement General Description of Training Materials Coordinator Learning Objectives Sample Lessons

Outline

Why is the Material Coordinator Important?Materials Coordinator

Why are Material Coordinator’s Important? Prevent Delays Prevent Missing Documentation Make sure all required tests are done Prevent Payment Reductions Assure Quality Improved Communication Reduce Final Payment Time

Material Coordinators on both sides working together are the key

Materials Coordinator

2014 Spec Section 106.1.2 - Designated Materials Person

Designate one person, either a member of the contractor's own organization or acting as an agent for the contractor responsible for the following:

Materials Coordinator

Communicating contract sampling and testing requirements to subcontractors at all tiers.

Reporting out-of-specification test results to the department as soon as the information is available.

Providing certified reports of test or analysis and manufacturers’ certificates of compliance from subcontractors at all tiers and maintaining certification records as specified in 106.3.3.2.

Ensure that the contractor-designated materials person submits materials information required under the contract to a person the engineer designates. Ensure that the contractor-designated materials person communicates with their department counterpart weekly.

Materials Coordinator

WisDOT Construction Material Manual (CMM)Responsibilities include:

• Communicate or meet weekly with the Contractors representative to discuss outstanding materials issues on the contract.

• Monitor the submittals from the CDMP to ensure timeliness and completeness.

• Review contractor submittals to verify materials requirements are met.

• Inform the Project Leader of non-conforming materials issues and discuss actions to be taken.

• Prepare materials documentation for inclusion into the project files.

• Provide a project-specific sampling testing guide (E-Guide) to the

contractor

Materials Coordinator

Developed by UW-Platteville Distance Learning

Available April 2014No cost to participantAvailable thru by HTCP website, Coordinator List

Material Coordinator Training

Training Recommended by Lean Gov’t Team as part of solution to reduce close-out time

Will be on-line training / half day

Recommended for DOT and Contractors

Material Coordinator Training

Learning Objectives:1. Know the Coordinator Roles and Responsibilities 2. Know the Material Certification Process

CMM 8-45 Materials Testing, Sampling, Acceptance CMM 8-10 – Materials-General

3. Creating an E-Guide incl STSP/SPV items 4. Know “Buy America” requirements

Material Coordinator Training

Learning Objectives Continued:5. Resolve Non-conformance/Non-performance issues6. Create DT 1310 report7. On-line data bases used for material report

• MRS, MIT, MTS• Create 155, 900 and 905 Reports

Material Coordinator Training

QUESTIONS?? WisDOT Point of Contact:

Rich Sorensen608-246-3855EMAIL: richard.sorensen@dot.wi.gov

Material Coordinator Training