Goals of this sessionShow new key cards options … SD72, PLPSD using

Core definitionsCore and Admin Connect employee maintenance

Show new phone number optionsCore definitionsCore maintenanceLookup ability in Core and Admin Connect

Key Cards & Voicemail

Key CardsGOAL: To be able to inventory keys/fobs etc and then

manage who has them out (ie: ins and returns)Pre-defined access types: Card, Fob and KeyDistrict defined category codes EIS.108 (exterior, master)Definition of access codes EIS.110Manage who has the key

Admin Connect (new Keycard under Staff Management)School restricted core option available to allow them to maintain

employee for codes defined to their location but not alter definition of code (EIS.110S)

EIS.110 if district managed

Key Cards

Key Cards …

Key Cards

Indexes 3-5 not available on location/school restricted option

Key Cards …

Key Cards

Only these fields available to location restricted users for maintenance

All changes logged to employee audit but last employee assigned to card indicated in case there are “oops that was the wrong one changed” errors

Key Cards …

Key Cards

Part of Staff Management

Report EIS.510

Loc Access Code Cat Description Sts Assigned To Asg Date------------------------------------------------------------------------------------------WACHOVIA C DEBHOUSE2 MST DEB HOUSE - SPARE KEY A WACHOVIA C DEBHOUSE3 MST DEB HOUSE SPARE KEY A WACHOVIA F FB:1123 FOB A AFINOGENOV, CHERYL M. MAR15/13 Access Key/Card Returned AFINOGENOV, CHERYL M. MAR14/13 Access Key/Card Returned SABOURIN, KRISTIN MAR14/13WACHOVIA K AA-101 CLASSROOM 101 KEY A THEODORE, LORETTA MAR14/13

Voice Mail, Device #’s, and Cell Definitions PRO.105GOAL: Inventory District Device, Voicemail, and Cell#’sAssign those number to individuals and where possible

assign devices to loc/position/subtype to self-manage

Voicemail

Indicates employee assigned based on position OR a specific employee

Maintain Employee Voice Mail, Business Phone#, district Cell# EIS.333

Assignment of specific numbers to an individual employeeSeparate option from definition and main employee record so

“other” users can maintain

Voicemail

- Can only specify numbers not defined for a location, position and subtype- Can only indicate a cell in the “cell number” field

Where can I see the numbers for the employee?In CIMS Core (EIS.380)In EmployeeConnect - Staff Directory

Voicemail

EIS.380/PAY.345 – F6 Demographics

First Last Location Position Email Contact NumbersDONNA BELL WACHOVIA Teacher donna@t2.net Office 204-123-4567 Cell: 204-290-3345 Voice: 44456FRANK BELL WACHOVIA Teacher frank@11.com Voice: 11213

Discussion TopicsAdd these new numbers in AdminConnect within each

employee <view>Do we need to produce a Staff Directory Listing? (keep in

mind this is not home numbers, just district related)Any adds/changes to numbers should be included in the

nightly download file (CHG - add c phone, del dphone ..)

Voicemail