Data Collections Overview Data Collection Cycles Timelines Process Usage

Data Elements used for CTAE Report Race/Ethnicity Changes

State law

Federal law

Program Evaluation

GaDOE Board Rule

GTID

17 cycles plus GTID

2010 Data Collections

Pre-ID Labels August, November, February

Course Profile September, November, January

FTE Data Survey September

FTE October, December, March

Class Size October, March

EIP Make Whole October

CPI October, May, July

Private School November

Free/Reduced Lunch November

Student Record January-June

Data reporting requirements Determined and communicated to district

coordinators Communicated to SIS vendors Posted to the GaDOE website

Data Collections workshops held during summer Elluminate (video conference) Sessions held

throughout the year

Data uploaded to GaDOE database via web

Data Validated Process continues until all errors are

resolved Reports are reviewed by district and

school-level staff Superintendent signs-off

Overview of Data Collections

Data Usage FTE Funding Training and Experience Dollars Federal Reports Program Evaluation Legislators and other state officials Open Records Request Audits Average Yearly Progress

What is FTE?

Data collected for state funding that is based on student enrollment and education services provided by local school systems to students.

Why do we collect FTE data?

O.C.G.A. 20-2-160 - The initial enrollment count shall be made after October 1 but prior to November 17 and the final enrollment count after March 1 but prior to May 1. The report shall indicate the student´s specific assigned program for each one-sixth segment of the school day on the designated reporting date.

FY09 FTE Program Codes and Weights

FTE Funding (How Data Equates to Dollars)

Program Code Category/Program Weight

A Kindergarten1.6587000

B Grades 1-3 1.2855000

C Grades 4-5 1.0323000  9 Grades 6-8 (Middle Grades Program) 1.0162000

D Grades 9-12 1.0000000

E Kindergarten (EIP) 2.0496000

F Primary Grades 1-3 EIP 1.8029000

G 4-5 Grades EIP 1.7972000

Program Code Category/Program Weight

H Grades 6-8 (Middle School Program) 1.1214000 I Gifted Education

1.6673000

J Remedial Education 1.3128000

K Vocational Lab 1.1869000

M Postsecondary Options (Dual Credit) N/A   N Study Hall (Non-state funded) N/A  O Other (Non-state funded) N/A 

FY09 FTE Program Codes and Weights

FTE Funding (How Data Equates to Dollars)

Vocational lab weight (PROGRAM CODE = “K”) may be assigned to the state-approved vocational courses that meet the following general criteria. Note: JROTC and Military Science are included among the courses eligible for vocational weight.

  Replacement costs of equipment and materials are at

least 50 percent higher than those needed for a regular general education class. This criterion does not apply to cooperative work-study laboratories, pre-apprenticeship programs and apprenticeship programs.

Students spend a minimum of 25 percent of the instructional time in ‘hands-on” activities.

All equipment, software, materials, etc. used in the lab are in place and operational on the day of the FTE count.

Students are enrolled in grades 9 through 12.  

Students enrolled in state-approved vocational cooperative work programs may earn FTE credit for a maximum of three segments of vocational lab weight for the instructional day, including the related classroom instruction segment. The students may or may not receive compensation for work performed on the job. The segments of related classroom instruction may be assigned vocational lab weight (PROGRAM CODE = “K”) if the following criteria are met.

  An education/work agreement between the school and

employer was on file.

The student receiving on-the-job training is supervised by the certified cooperative instructor who teaches the student in class. The instructor must not be scheduled to teach a class during the supervision time. The segments of on-the-job training are coded regular high school weight of “D.”

FTEWeightVoc. Lab1.1869

# of FTE’s100

BaseAmountFY 2009

$2599.16

x x

=~Allotment

$308,494.30

Student Record provides a year-end, cumulative record of student program participation and various activities for the entire school year.

System

School

Student

Course

Discipline

Enrollment

Special Education

Program

Address

Data Validation Process Business Rules used for data integrity Reports Provided Immediately Six-month window of opportunity to get

it right

Fiscal Year (student) System Id (student) Student Id (student) Gender (student) Race/Ethnicity**** (student) Age (calculated as of September 1st)

(student) Grade Level (student)

Withdrawal code (Enrollment) Withdrawal date (Enrollment) Retention Flag (Student) Date Entered 9th grade (Student) Graduation Program of Study (Student) ELL status (Student) Remedial Ed Subject Code (Student)

Special needs code (Student) Primary Area of Exceptionality (Student) Special Ed Exit Event Code (Special Ed) Free and Reduced Lunch code (Student) Diploma Type earned (Enrollment) Completed Course Data (Course)

Assessment data Technical College System of Georgia University System of Georgia Department of Labor

Data Entry person at school-level Student Record Coordinator Student Information System (SIS) Standardized Report used for

verification of data

School level Review class roster Ensure students are coded accurately

District Level Communicate with Student Record

Coordinator Request reports

Race / Ethnicity coding requirements New federal regulations Two question format

Are you Hispanic? Yes or No AND Select all that apply:

White Hawaiian or Pacific Islander

Black American Indian Asian

SCENARIO ETHNICITY RACE(S) FEDERAL REPORTING CATEGORY

Determined as a Result of

Race/Ethnicity Reported by Respondents

1For Hispanic and any one race,

Hispanic/Latino Asian Hispanic/Latino

2For Hispanic and any combination of races,

Hispanic/Latino AsianBlack or African American

Hispanic/Latino

3For Non-Hispanic and any one race,

Not Hispanic/Latino

Native Hawaiian or Other Pacific Islander

Native Hawaiian or Other Pacific Islander

4For Non-Hispanic and any combination of races,

Not Hispanic/Latino

American Indian or Alaska NativeWhite

Two or more races

04/21/23

Kathy Cox, State Superintendent of Schools“We will lead the nation in improving student achievement.” 29

Questions?