Page 2 of 3Stipulatlon Worksheet

3. Article XI - Gdevance Process - The City Council passed CF 13-1689 establishing seven regional Neighboftood

Council Gdevance Panels - Sou&, Central, Harbor, West, East, Nor& Valley and South Valley. Each Neighborhood Council

may appoint one board member or sakeholder to serve on a pool of panelists. These pendists will review grievances and

election challenges, Please submit your appointrneot:

Default is the Presideot or Chair of the Neighborhood Council.

Board member a Stzl.eholder

' a rc"tr<- @ c{lanr.roxpl,",", 7q'?*89('' ?-?a}5-Email: €t-lC. A,____-__JrPlease note that any language in yow gdevance process in conllict with the new gdevance ordioance vdll be removed

4. Article XIV - Compliance, Section I Code of Civility - The Commission passed a Neighborhood Courcil Board

Member Code of Conduct Policy, and the following language will be added to this section in addition to aoy other

Neighborhood Councilrequirements. "Board members will abide by the Corunission's Neighbothood Council Board

Member Code of Conduct Policy."

5. Article XfY - Compliance, Section ll llaiaiag - T'he Departrnent requires board membets to take ethics and fuoding

trainingp4ocfo:ufiae on funding related itenrs. ftere is no grace period for boatd members to take these trainiag.. Tl"folowing language will be added to thi* section in addition to any other Neighborhood Council requirements: "All board

members must take ethics and funding training priot to making notioas and voting on fuoding related mottels."

ARTICLE X. ELECTIONS

Online and Telephone VotingNeighborhood Councils wil Lave the oppornrnity to add ooline and telephone esting to their 2016 elections at no additional

.o.ito increase the convenience of voting for their stakeholders via cornputet, tablet, smart phore ot regular touch toae

phone. We have ftrnding for 50 Neighborhood Councils to participate in this opportuniry for the 2016 elections. A physicd

pollirg location vrill still be available on the day of the election. There will be a follow up election stipulation worksheet sent

io Neighborhood Councils afterJuty 7,2015 to lock down poliry locations, translation and election timelines.

6. Your Neighborhood Co,.urqil vedEes its voters via DOCLIMENTATION and will SQf have the online and telephone

voting options added to yow2016 elections unless the boatd votes to include online voting. Please select one:

I \Ve do rot'want online voting (default)I We want online voting with self-afFrmation voter vedficationc We want online voting with documentation voter verificetion

Note: With self-affirmarion voter online and telephone votin& your voters will be asked to affirm theit stakeholdet type and

voting address prior to voting odine. With voter documentation online and telephone voting, your vot€rs must sti-ll be

verified'with documentation by Gty trained personnel (homeless voters will have a special vedfication process) priotto receiving a security code to vote online.

7, Telephone voting reguircs a lot of work in creatirg and recording scripts. You may choose to eliminate the telephone.yeti.g option if you believe your commwrity will not use it. The default will be to FIAVE it if you have chosen online votinS.

-.: We do notwaflt telephonc voting o Not Applicable

8. Yote-by-Mail (for self-af6rmation voters only) will be eliminated wrth oohne voti.g though we are exploring lbspSsSiljliry of having a voter request only vote-by-mail papet ballot for those Neighborhood Councils with online voting.

If your Ndhbothood Council is choosing online voting, would you be intetested in voter request onlv vote-by-mail papet

ballots? o Yes n No (default) n Not Applicable

EMPOWEREADeparrment of

NETGHBORHOOD EMPOWERMENT

NeiEhborho od C ouncils Adminis trativ e ^nd

201' 6 Electionso

Procedures Stipulation \Forksheet

In the past year, a number of new policies aod procedrxes have been implemented to irnprove the Neighbothood Couacil

,pa"rr" This workshect provides infotmatioo on the issues that affect your Neighborhood Comcil's bylaws .nd electioos and

requests clarifrcattonftom y-our board on the matters. Please take Board action to confitm the infotmation and to

X *" have a website and will have 1 physicd posting location at

to make changes to tlhe checked items. which will supersede any conflicting bylaws lansage. Ve will ftell uPdate

the bylaws accotdlilgly. The defaults shall take effect if the infotmation on the workshect is not Prornded to the

Depattment of Neighbothood Empowerment (Depattment) byJune L 2015. Please email this completed forrn to:

NCSupport@empowerla.org Contact the Neighborhood Cormcil Support Hdpline et @13) 978-1557 if you have any

questions.

EAGLE ROCK NEIGHBORHOOD COUNCIL

1. Article y - Governing Boarrd Section 3: Official Actioos - Please clatifr how your !,o1d akes officid action and treats

abstendons. This would-no t {fextdiffetent voting requirernenrs for othet sections of the bylaws that required a different

vote, e.{t 2/3 vote fot bylaw amendments, board removal, etc.

n Simile ma;ority oot" Ly thc board membcrs preseat and voting, includiogabsteatioos, which act as a '!cs" vote (default)

)E(simirle maiority vote by the board members preseot and votiogaot includiog 1b-stenticns __ ^"o Simlte majority votc Uy ttre Uoara members presenq including a-bstentions, which act^s a. "yes" votc

O Simple m$otty vote by the board members Plcserg notincluding abstentions

The Departmem reconrsreods "present and voting, induding abstentions, which act as a']',es"-v_ote" for the board count

because board members who "r"

lrr.tigiUt" to votJon item, b"""or" of age or aanng/Code of Conduct requirernents would

not be counted towards the total oo^b"r of votes needed to take action, and abstentions would be treated in the same way

City Council treats abstentions. Please see Neighborhood Council \,r6ting Facts handout for more information on voting.

2. Article YIII - Meetings, Section 3: Notiffcations/Postiags -The Boatd of Neighbothood Cornrnissioners

(Commissioa) passed a pitirrg policy 166lucing posting locations from 5 to 1 location vith 24 hout visibility if aN.igltortooJCormcilks

" J.britr If a Neighbo$ood Council doesnt have a website, they must maia-tein 5 physical

porfug locadons. Neighborhood Councils with websites may still choose to mainaio their 5 ot more physical posting

locations.

Defaults - Neighborhood Councils wittr a website qdll defautt to 1 physical posting location. NeighborJrood Councils

without a website will default to 5 physical posting locations,

n We u h*e/ o do not have a vrebsite and will maintain our 5 physicd posting locations at

1.24hout location

If yorx Neighbothood Council posts to more than 5 locations, please use a separate sheet of paper to list the othet locations,

Page 3 of 3Sdpulatlm Worksheet

9. Roatd Vote Structureplease reyiew Attachment B of your bylaws to see if yout boatd voting structure rs correct. Chaages to the aumber of seats,

except for an addirion of a Community Ioterest At-Large seat, requires the board to fill out and submit a Bylaw Amendment

Applicatioo by May L 2015 fot Commission review- Please select one:

Lr Maintain tIe current board voting struchrre (default)n Chaage A:L"t9:gg"g rjry*+ p hv th: Cornmrmtuplnterest stakeholdet run and vote for one At-Large seat

(ba.I

10. Candidate Filing RequirementsO*l"g A. ZOtONJrghUorhood Council Elections levs flalls, board rnembets sugested that,candidates have an

undetltaniling of Ure NeigtrUorhood Council system aad the elections Ptocess prior to filing. We are polli'g Neighbothood

Councjls for th& feedback so please answer the folloving question:

Should Neighborhood Council candidates be requked take a 5-10 minute video training (ptoduced by the City) a!o}t tle .

NeighborhJod;Council syste6 and their r"rpoor-ibiliti.s as a candidate during the election process priot to completing their

registration)(Yes o No (cxisting)

1 1. Elected Board Members S.cating PeriodAftet *re 2014 elections ,JJd"g-dr" 2016 Neighborhood Council Elections Town Halls, board members sugested that

.

instead of the current staggering sld.g of newlyilected board mcmbets, evetyone is seated onJuly 1't. TIt Y": to minimize

transition issues. Other 6i.rd i.mb.rs stated thatJuly 1., was too long and they would end up with lame duck boards for

sevetal mon*rs. \7e are polting Neighborhood Councils for theit feedback so please select one:

y'X.ep the curtent stagered seating of the board (existing)n All board members should take of6ce onJuly 1'.r: Board members should be seated togethei based on their region aoci election month, e.g. March elections will ail seat

together oo May 1r', April elections will-all seat together onJunc 1o, May electioas will all seat together onJuly 1't'

DECLARA'TIONI, the person authorized by the above-named )rJ.ighls1f,qed Couocil to execute tlis Adminisuative and 2016 Electionproceiures Stipulation Worksheet, under penalty of perjury, declare that a Brown Act noticed Neighborhood Council public

meetiog was t eta -ittr a quorum of the Board present, *d tt "

information in this document and attacbments vas apptoved

". "r, oi6 i"l acrion of the Board per the Neighborhood Council's bylaws. If reguested, we will provide the Neighborhood

Council agenda and minutes or tesolution supporting the approval of this doorment

Date of Board Action: /

-/

Board Vote: Yes-No Abstentions

Signature; Positjon:

Print Name: Phone