© Center for Companies That Care, 2009 Job Shadowing Mentor Training February 18, 2009

© Center for Companies That Care, 2009

Job Shadowing

Mentor TrainingFebruary 18, 2009


Agenda

• Feedback about Kick-off• Goals and plans for Job Shadowing• Feedback from Kick-Off• Terrific Tales• Resources• Questions and Answers


Job Shadowing: Goals

• Build relationships with mentoring team members• Introduce students to a work environment• Introduce students to your business/industry• Introduce students to the type of work you do• Students understand the educational path to jobs in

your organization• Students experience “doing” some work


Job Shadowing: Advance Prep

• Students will be prepped during after school sessions– How to dress– Prepare questions– How to act– What to expect

• Mentors plan three hours of activities– Ideally with flexible start/end times– Over lunch– Email schedule to student

• Mentors make arrangements with building security– Chaperones will not accompany students beyond lobby

• Companies That Care will send estimated arrival and pick-up times by end of day on Friday, February 27th


Job Shadowing: Day of• Students will be brought to work site• Possible activities

– Understand student’s goals– Tour of building– Standard Orientation, if you do one– Review company values and 10 Characteristics– Overview business and divisions/departments– Review business and departmental goals– Job application– Compensation ranges for various positions– Performance management process (competencies and form)– Meeting with internal recruiter – what do they look for in a job applicant– Meeting with newest employee – why did they choose to work there– Discuss why I “love” my work– Discuss how I chose my college; life at college– ½ hour project that student can do– Case study of business challenge– Reading a (simple) financial report– Lunch


Job Shadowing: Possible Handouts

• Company Brochure• Organization Chart• Job Application• Job Competencies• Company promotional items


Sample Schedule: NeigerDesign

• Tour office and meet staff• Overview of industry and types of organizations

– Ad agencies, art studios, illustrators, photographers, etc.

• Overview of how a business works– Structure, budgets, salary ranges, etc.

• Overview of typical project– Assignment, goals and objectives, considerations, budget,

schedule, concepting, design, presentation to clients, refinement, production, publishing

• Lunch• Meet with individual staff at work stations


Sample Schedule: UHC

• Overview of Human Resources (45 minutes)– Job application and resume– Compensation ranges– Performance management process– Company values and 10 Characteristics– Internal recruiter– Tour

• Team building event (15 minutes)• Orientation to organization (20 minutes)• Lunch• Team projects (45 minutes)• Debrief and departure


Sample Schedule: Sysmex

• Tour of buildings (30 minutes)• Life Sciences Demo in Assay Lab (30 minutes)• Human Resources and Accounting overview (30

minutes)• Lunch (45 minutes)• Shadow individual team members (40 minutes)• Debrief (5 minutes)


Sample Schedule: ChapterHouse

• Tour (15 minutes)• Teambuilding and Program

Goals (30 minutes)• Lunch

– About ChapterHouse presentation

• Teambuilding and Personal Goals (30 minutes)

• Healthcare Discussion (20 minutes)

• Wrap-Up and Next Steps

• Handouts– Agenda– Program Goals– Ninety Jobs Exercise– Mentor Profiles

• Contact info• Previous employer(s)• General Career Interest• Hometown • Schools attended• Extracurricular/community

activities• Hobbies

– Job Postings– Mentee Resources


Job Shadowing Evaluations

Collected in December 2007


Job Shadowing Student Evaluations

3.873.76 3.76 3.65

3.92

0

0.5

1

1.5

2

2.5

3

3.5

4

I feel comfortable withmy mentors

Job Shadowing wasinteresting

I was comfortable askingmy mentors questions

I was sufficientlyprepared for the Job

Shadowing Day

I liked being with mymentors today

3.79/4 overall evaluation


What did you do during job shadowing?• Asked a lot of questions• Ate• Did some work• Had a debate on health care• Introduced each student• Learned about internship• Learned about paralegals• Learned about the company, what they do, and their equipment• Met my mentors’ boss• One on one sessions with my mentors• Shadowed my mentor• Talked about careers • Talked about college and me• Talked about the company's products• Talked about the program• Talked to different people, visited them at their desks• Toured the building• Watched a presentation • Work on programming a computer


What did you learn from the job shadowing day?

• About data files• Different things about business and how to run and make a business better• Even when people have the same job- more experience pays more• How they make their designs, how long it takes to do it• How to get a job• How, where and when it started • If you work there you gain 15 pounds• Internships• It is a non profit organization, it does internships, fundraising• It is more work than it seems• Law firms don't only contain lawyers • Learned more about cancer• The company is broad outside Illinois• The company's mission statement• The position my mentor works in• Their marketing • There are many different jobs in one place• They have a lot of major clients• They have pretty hard jobs, they do a lot of multi-tasking• They teach people how to use their equipment • What the people do and how it is structured• Where the company is located• Who they work with, their main characteristics, their working environment


What did you like about the job shadowing day?

• Activities we did• Amount of information that we learned • Appreciated them taking the time out and interacting with us• Being out of school • Everything• Food• Friendliness of the people at the company • My mentors• One-on-one sessions with my mentors • Seeing the machines and how they keep their old machines for display• Stories the mentors shared • Talking to other employees and hearing their stories • The bag• The opportunities I have in front of me• The staff was funny, they like to laugh, they enjoy your company• Touring the building • VIP room


What do you recommend be changed?

• Have an activity planned• Helping them with their job• More time • More to do

• Nothing at all, it's perfect!!


Feedback from Kick-Off


Results of Student Evaluations from Kick-off Event

4

3

4

3.5

4 4

1

1.5

2

2.5

3

3.5

4

Plan on graduatingfrom college

Understand how thementoring program

works

Kick-off was a goodway to meet my

mentors

I will be able tocommunicate with

my mentors

I feel comfortablewith my mentors

My mentorsunderstand me


Results of Student Evaluations from Kick-off Event

3.5

4 4

3

4

1

1.5

2

2.5

3

3.5

4

I liked being with mymentors

Strong academicperformance and goodgrades are important

I know what I want to doas a career when I grow

up

I want my mentors toset expectations

My relationship with mymentors will make apositive difference


Students Said

• The aspects of the Kick-Off event that were most helpful for starting to create a bond between my mentors and myself were:

– Talking to mentors– Seeing what we have in common– When we talked to them and got to know them– Understanding likes and dislikes– Posters– Making a poster about what I like– When we did the yes we can border because now my mentors know about

me• I still have the following questions or concerns about how the

mentoring program will work.– Program Structure– The schedule– When do we meet again?– What trips do we go on?– Will we be able to get help with school?– Will I be able to stay in the program if my grade drops?


Students Said

This mentoring program will be valuable for me if: (complete the sentence)

• Meetings and Events– We had more fun events to do and more meetings– I show up to all the meetings and participate

• Assistance– Someone will talk to me about the career of my choice– They help me in places I need it the most– I can learn from others

• Personal Responsibility– I stay in touch with my mentors– I keep my grades up in school– I meet all my goals


CAREDAYS09: Terrific TalesA national initiative, facilitated by Center for Companies That Care, to promote literacy by providing books to under-resourced classroom

libraries around the country


Terrific Tales

• A 3-year national initiative, sponsored by Center for Companies That Care, to promote literacy by providing books to under-resourced classroom libraries around the country

• Goal: Install 1000 new classroom libraries

• National initiative is March 19th - April 17th

• Process: Organizations donate new books or funds to purchase books


Easy to Participate

We do the legwork for you!• Provide book lists• Give you names of schools

in your area• Can purchase books

through the Center for Companies That Care Giving Store

• Provide customized bookplates or bookmarks for your books

• Lots of guidance at www.companies-that-care.org/caredays


How to Participate

1. Read about Terrific Tales on our website to learn more2. Register and receive the Terrific Tales book lists3. Decide: bookraiser and/or fundraiser4. Set a goal for books and funds5. Pick a school6. Choose a launch date7. Consult with us, as needed


Final Thoughts


Keep in Mind

• Students are just 9th graders – keep it simple, but at a ‘stretch” level

• Students have probably not had much exposure to a work environment

• Be proactive about giving students information• Ask student specific questions to engage them in

conversation• Encourage students to ask questions• Take pictures!


After the Event

• Send to Chipo Nyambuya ([email protected])– your agenda– any feedback– pictures


News and Upcoming Events• Mentor updates – bi-weekly• Email prompts now on website• Please copy schools on correspondence with students

– [email protected]– [email protected]

• Cultural Event – March 26th (5:00-10:00PM)– Send at least one person from every team

• Register at www.companies-that-care.org/register

– More than one person may attend, but must pay for tickets• www.companies-that-care.org/givingstore

– Mentor training webinar – March 3rd at Noon


Mentor ResourcesAll Webinar Presentations will be uploaded after the

Training and Mentors can be found at:

1. Go to www.companies-that-care.org2. You will be prompted to the Mentor Login page3. Fill in:

Username: MentorPassword: Graduate

4. Go to the “Resources” Link5. Job Shadowing Mentor Training


Questions?

• About anything…

Documents

© Center for Companies That Care, 2009 Job Shadowing Mentor Training February 18, 2009