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To: l, • Ooorec Lansky 1 Chief Field Operations Servioe Office of General Servioee

Seoul, 22 January 1971

From: George A. Humphries Administrative and Finance Officer

Su.bject:

1. The above-mentioru d sta m r proceeded on hom leave fx-om UNC Kin tho middl$ of October and would hav assUlllod duties at his now station (DmIOGIP) early this month.

2. Mr. o . tb.abhund has no1, rea.oh. tho a.xi.mum at the FS-3 level and will etagnate at step 10 until he is promoted to FS-4. Du ing his period of service n'ith UNOURK, he waa a.esigned to dmini .etrativ dutie and in this field bas acquired a sound k:nowlod.g of a inistratiw a.nd personnel procedure a-. ll.ts work necessitated constant contaet on the outside with lini try off'icials, 1,1111 to.ry dopnrtments of the United States .Army and Comr11ero1al -- J;'l.1m,blislunenta, Ilia pleaaant manner, taotfu.lnoss; poli tenoae and friendly di osi tion ena.bled. him to aooompli many of tho ta.ska required bee use of his method of ~pproaoh and personal toueb. wi tb. uob, au tho:ri tios. In his work he diaplo.yed koeneas, a oenee of sponsibility, oheerfulnese and willingne a to ork at all times.

3. I am confident that he should be givon an oppor-tuni ty to go furt er and would, therefore, recommend that he be oonsidored for promotion to FS-4.

197l

12f4 Prpotton Bedatera - General Senlce Cateaoriea1 International and local Stat.t

'b)

c)

4)

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!Ile Ottlce of Personnel Senice la anxloue to ensure that the Appointment and Prcaoticn Board IIDd its au'b11dtary bodiee 'begin tbelr re"fi.ew ot ■tatt tor tbe 1974 promotion resl■tera imllediately after the l'ev Year. Ve vill, thereton, appreciate rece1Ting JOll1" reeciraeDdatiou tor all regf.1tere not later than 15 acnellber 1m. For the 1974 proaotion reYiev the llinillm periocl ot enice in grade e■tabliahed u a norlllll requirement tor conaideration tor praotion will reaa1n three yeen -ror all lenl.11. .Anyone who YU at hia pre ent le-,el on or before l Septellber 1971 vill 'be eouiclered u ha'riDg the atniwm aeniori ty.

/m.7 rec01111eDl2atlon tor proaotion without the 111.ntmua •el"Yice requ1Nllf!Dt in grade :requtrea the rnieving body to con■ide:r all other ■tatt W!llben at the l.ewl haYing equal or greater aeniority.

You are requeated to retra1D f1'0II recmmiendationa baaed only on a cre41table pertomance in the present lewl. In Yiev of the relaUwly lildtecl opportun1tie• tor prollOticn to each auccea■1Yely higher left , a atatt amaber 111iat b&'Ye deaoutrated a perfoiilalllce reccrd auttlciently auperior to that ot h1a colleaau•• u •rit ael.eeticn frm DD1l8 tbell tor praaotion to a bSgber lavel.

Please euure that, vb.en due, periodic report■ ha't'e 'been completed tor all atatt Mlibera in accordance vith the conditiona of ec1111nil'tra't1w illltruction fff/AI./115 iffe■pectiYe of whether or not tboee ■tatt alll'ber■ an being recQlllended tor prcaotion. All rec.= a.anil-ationa tor prcaoticn allou.14 'be accapm1ecl by detailed written JuatU1cat1on e■tabllaldng tor the intol"Mtlce ot the reYlewing bodlea:

a) that the staff member actually occupiea a poet at the higher level or* what proapecta there -.,y be ot auch a poat vitbin the current year,

b) apecifio details ot the dut1ea of the staff member recommended,

c~ tho e qualitiea poaaeaaed by the tatf ■ember which eatabliah hie potent1al to pertol'll at the higher le't'el, an4

4) a new periodic report 1f none baa been aubldtted vi thin the last three month■•

t) Your recC1111en.dationa abould be treated confidentially o

g) Ve regret to adrlae you that no dec1aion on our reco■mendationa tor 1973 bas been received u of yet.

Please include the names ot the local staff reca.ended for . 1973 with your recrmendations tor 1974 indicating which atatt have been reccmmended tor 197} and again tor 1974 promotion register,.

•••••

J!ropotion Review - 19'lj (Bq

orandum cnclou6cl.

ot 5 oo 73)

U1;rr11:c.;D HJ:.::::11 01.-s CuI JUSSI O:t; FOR THE UlHFICATIOlT iJJD RClIA.BILIT..',.TIOH OF KOPJ::li

I l'JFOllil.A.TIOH CIRCULAR NO. 7 3/3 21 Hay 1973

Subjectg

All Staff i.1embers, UNCURK and Ul'TMCK

James Whyte Chief Administra tive Officer

12_73 Prcmotions Revieu

Quoted below for your information is an extract f:rom Head

quarters 1idminis trative Re port No. 20)' dated 17 May 197 3 l' on the

above subjectz

''The ,rorking 0roups of the Appointments and Promotions Panel are cu:rrently in session)' and the lists of successful candidates fo:r promotion in 1973 will be communicated to the field as soon as they have been issued. No pronotions can be obtained outside of -:;he established 11-ppointoonts and P:romotions system and reviews are concluctod once a year only. Tho 197 3 candidates arc being :reviewed currently. "

2o Recommendations for Promotions 1n Periodic Repoi"'!:!

Supervisors responsible for the preparation of periodic reports have in the past been cautioned against inserting recommendat:lona for promotions in such reportso

As instances of recommend tions for promotion, or references thereto, being included in reports received from the field, have again occurred, it is reques·1;ed tha't this prQCtice be discontinued, and ppropriate instructions 5. sued locally to all supervisors accordingly.

PRIORITY

CABLEGRAM

UNITED NATIONS

DATE

UNCURK

COMMUNICATIONS SERVICE

DRAFTED BY AUTHORIZED BY

FORRADIOROOMUSE: Tl< 3 .} _f;i 1 30 YA 1 07 tT·'Y'JRK 5:.) ,3 1 55Q

ADDRESSED TO:

TEXT,

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73 CJOPER 128 HUMPrlA IES 1022 HOLLAND 3 11 C~[LCHO~SK I •

HE CUMME 1 ~o AT I ONS PHO JiO T I 01'1 1 972 TO Br- RES JIY~ IT TE!l NI TH

1 e73 3UB"nB'3 1JN 1H IC H SHllUL P PROV I DE f.'Y"l , ~!'.\A':iE) PREV I OUS

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EATRACT Ftllllvl AD14IlHSr.L'RATIVE REPORT UNCURK MO. 47 DATED 24 H l!:MBER 1972

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'u,fli r ED NATIONS

ST/ADM/SER.A/1493 l ✓

~ SECRETARIAT 10 February 1971

INFORMATI~N CIRCULAR

~~ To: Members of the Staff _,

t~· From: The Director for Policy Co- ordination in charge of the Office of Personnel

Subject: ARRANGEMENTS FOR STAFF PROMOTION, APPOINTMENT AND REVIEW

1. This circular sets forth the arrar:.gements for the examination of official

status files and the procedure relating to the submission of recourse letters.

ti, Information circular ST/ADM/ SER.A/13 90 of 19 January 1971 is hereby superseded.

~ Examination of official status files

2. The Appointment and Promotion Board, Committ ee and Panel expect to begin

soon the next comprehensive reviews for promotion.

3. It is sugges ted that staff members wno wisn to assure tn emse lves before

these review s ar e undertaken that all of the relevant material to be placed

before the r eviewing bodies is complete and accurate examine their official

status file in pursuance of the provisions of administrative instruction ST/AI/108.

Headquarters staff members should address a written request to the Supervisor,

Personnel Records Unit, Registry, Room 3660, giving their nasi.e, level, telephone

extension and room number. So far as possible, arrangements will be made for

them to see their file in accordance with the time schedule set out below. Any

staff member who believes that his official status file is incomplete may write

to his personnel officer within one week of the date of examination of his file,

requesting the inclusion of relevant sup:r:J_ementary information.

4. The schedule for the examination of their official status files by

11, Headquarters staff members in connexion with the 1971 promotion reviews it; as

follows:

71-02524 / ...

~-ST/ ADM/SER.A/11+93 English Page 2

Staff merriber s at the P- 5 and P- 3 levels

Staff members at the P- 4, G- 4, G- 3, s - 4 and S- 3 level s and in the Manual Worker category

Staff members at the P-2 and P-1 levels and top levels of the General Service and Security Service categories

Information placed before tne reviewing bodies

.J. p

From 12 February 1971 to 25 February 1971

From 26 February 1971 to 16 March 1971

From 17 March 1971 to 26 March 1971

5 . In considering a staff merriber for promotion , tne reviewing bodies nave at

their disposal the official status file of that staff member . For all staff

members wnose seniority in l evel nas reached a minimum established by the Board,

basic data regarding academic qualifications, former employment, assignments,

level and salary step, dates of changes of level within the United Nations,

seniority in the l evel, periodic reports, langua ges and so on are also made

available in the form of a personnel record (fact speet) . The record is not

" intended to be a substitute for the official status files but is designed to

place before the reviewing bodies factual information in a usable form and to

facilitate consultation of the complete file s whenever necessary. The personnel

record is included in the official status files.

y l

6. The reviewing bodies may call upon such persons as they wi sh f or or al

testimony to supplement or clarify the information placed before them in any

particular case under review.

Recourse -procedure

7 . It should be noted that promotion necessarily depends not only upon a staff

• member' s intrinsic merit and seniority but upon a compari son of his over-all

qualities with those of his colleagues in a situation limited by the availability

of posts . Although the reviewing authorities make every effort to ensure that a

s taff member's case for promotion has received full consideration, it is

conceivable that the data presented in his case may have been incomplete in some

significant respect. For thi s reason the recourse procedure described below has

been established .

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8. If a staff member believes that his name has been omitted from the relevant

promotion register because of incomplete information placed before or available to

the appropriate reviewing body, he may write to the Chairman of that body, giving

._, grounds for his belief. Such recourse letters must be submitted within one month

of the publication date of the relevant promotion register circular and should be

• addressed and routed as follows:

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Staff members at the P-4 l evel

Staff members at the P-3, P-2 and P-1 l evels

Staff members at the G-5 and S- 5 levels at Headquarters

Staff members at Headquarters at other levels, of the General Service and Security Service categories and in the Manual Worker category

Staff members in the General Service category at the United Nations Office at Geneva and at the re gional economic commissions

Through

Secretary, Appointment and Promotion Board, Room 3603-A

Secretary, Appointment and Promotion Board, Room 36J3-A

Secretary, Appointment and Promotion Board, Room 3603-A

Co-ordinator, Appointment and Promotion Panel Room 3633-D

\ ,.

To

Chairman, Appointment and Promotion Board

Chairman, Appointment and Promotion Committee

Chairman, Appointment and Promotion Cornmittee

Chairman of the appropriate working group, Appointment and Promotion Panel

Their own promotion panel

9. Any additional information bro'ught to the attention of a reviewing body by a

staff member will be exa:mined with a view to determining whether, had it been known

at the time of the initial review, it would have warranted the inclusion of his

name in the register; it therefore follows that the information must relate to a

period before the initial review was undertaken.

10 . The attention of staff members is drawn to the fact that recourse is a matter

strictly between the staff member and the particular reviewing body. Therefore,

1;; only material submitted by a staff member in his own name and on his own behalf

will be considered.

11. The Appointment and Promotion Board, Cammi ttee or Panel will decide what

further recommendation, if any, it should ma t 0 to the Secreta1·y-Jenera.l on the

basis of the recourse letters submitted to it.

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,LJNIJ:ED NATIONS

~~

S E C R E·T A R I J\ T ST/ADM/SER.A/1141 14 December 1966

r

INFORMATION CIRCULAR

To: Members of the Staff of the United Nations

From: The Director of Personnel

Subject: ARRANGEMENTS FOR STAFF PROMOTION, APPOINTMENT AND REVIEW

1. This circular sets forth the arrangements for the examination of official

status files and the procedure relating to the submission of recourse letters .

Information Circular ST/ArM/SER.A/1056 of 7 December 1965 is hereby cancelled and

superseded.

Examination of official status files

2 . The Appointment and Promotion Board, Committee and Panel expect to undertake

early in 1967 the next general reviews for promotion.

3 . It i s suggested that staff members who wish to assure themselves before the

general reviews are undertaken that all of the relevant material to be placed

before the reviewing bodies is complete and accurate, examine their official

status file in pursuance of the provisions of Administrative Instruction ST/AI/108.

Staff members should address a written request to the Supervisor, Personnel Records

Unit, Registry, Room 3660, giving their name, level, telephone extension and room

number. So far as possible, arrangements will be made for them to see their file

in accor dance with the time schedule set out below . Any staff member who wishes

to supplement the information contained in his file may do so by writing to his

Personnel Officer -within two weeks of the date of examination of his file.

4. The schedule for the examination of official status files in connexion with

the 1967 promotion review has been set out as follows:

" '

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ST/AIM/SER.A/1141 English Page 2

Staff members at and P-5 Levels

Staff members at

Staff Members at and G-5 Lebels

the G-4, P-3, P-4

the G-3 Level

the P-2, P-1

Information placed before the reviewing bodies

From 19 ~ecember 1966 to 20 January 1967

From 16 January to 10 February 1967

From 13 February to 10 March 1967 .

5 . In considering a staff member for promotion, the reviewing bodies have at

their disposal the official status file of that staff member . Bas i c data regarding

academic qualifications, former employment, assignments, grade and salary step,

dates of changes of grade within the United Nations, seniority in the grade ,

languages and so on, are also made available in the form of a Personnel Record .

For the sake of convenience, the periodic reports of those staff members whose

seniority in a grade has reached a minimum established by the Board , Committee

or Panel are shown in summary form on the Personnel Record. The Records are

not intended to be a substitute for the official status files - they are merely

designed to place before the reviewing bodies factual information in a usable

form and to facilitate consultation of the complete files whenever necessary.

The Personnel Records are included in the official status files .

6. The reviewing bodies may also call upon such persons a2 they wish for oral


particular case under review .

Recourse procedure

7. If a staff member believes that his claim to promotion has not received full

or proper consideration because of incomplete information placed or presented

before the Appointment and Promotion Board, Committee or Panel, he may write to

the Chairman of the Appointment and Promotion Board (if he is in the level P- 4 ) ,

to the Chairman of the Appointment and Promotion Committee (if he is in the level

G-5, P-1, P - 2 or P-3), or to the Chairman of the appropriate Working Group of

the Appointment and Promotion Panel (if he is in level G-3 or G- 4) , giving grounds

for his belief . Letters should be transmitted through the Secretary of the Board

and Committee (Room 3603 -A) or the Co -ordinator of the Panel (Room 3633 -G) as

appropriate. Such letters must be submitted within one month from the date of

, ,

t I

ST/ArM/SER.A/1141 English Page 3

publication of the relevant circular. General Service staff members of the

United Nations Office at Geneva and the regional Economic Commi s sions are

reviewed by panels similar to the Headquarters Appointment and Promotion Panel.

It is, therefore, to their own panel or Division of Per sonnel that these staff

members should address their recourse letters.

8. It should be noted in this connexion that promotion must depend not only

upon the staff member's intrinsic merit and seniority but also upon a comparison

of his over-all qualities with those of his colleagues in a situation limited

by the number of available posts. While it i s difficult fo r a s t aff member to

demonstrate that his claim for promotion has not received proper or full

consideration, it is conceivable that the data presented in his case may have

been incomplete in some significant respect. Any additional infor mation brought

by a staff member to the attention of the reviewing bodies which relates to

the period before the initial review will be examined with a view to determining

whether, had it been known at tha t time, it would have warranted the inclusion

of his name on the register.

9. It is recalled that recourse is a matter between the staff member and the

appropriate reviewing body. It follows that the reviewing body can consider only

material submitted by the staff members themselves in their own name.

10. The Appointment and Promotion Board, Committee or Panel will decide what

further recommendation, if any, it should make to the Secretary-General on the

basis of the recourse letter submitted to it.

r ,.

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,. U N I T E D'r1J, N A T I O N S '

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S E C R' E T A R I A T ST/ADM/SER.A/811 13 ~ecember 1962

INFORJ'v1".ATION CIRCULAR

To: Members of the Staff of the United Nations

From: The Director of Personnel

Subject: ARRAKGEN.EN'IB FOR STAFF PROMOTION, APPOINTMENT AND REVIEW

1. 'lb.is circular sets forth the arrangements for the examination of official

status files and the procedure relating to the submission of recourse letters.

Information Circular ST/ADM/SER.A/724 of 30 November 1961 is hereby cancelled

and superseded.

Examination of official status files

2. The Appointment and Promotion Board, Committee and Panel expect to undertake

the next general reviews for promotion early in 1963.

3. It is suggested that staff members who wish to assure themselves before the

general reviews are undertaken that all of the relevant material to be placed

before the reviewing bodies is complete and accurate, examine their official

status file in pursuance of the provisions of Administrative Instruction ST/AI/108.

Staff members should address a written request to the Supervisor, Personnel

Records Unit, Registry, Room 3660, giving their name, telephone extension and

room number. So far as possible, arrangements will be made for them to see their

file in accordance with the time schedule set out below. Any staff member who

wishes to supplement the information contained in his file may do so by writing to

his Personnel Officer within two weeks of the date of examination of his file.

4. 'Ihe schedule for the examination of official status files in connexion

with the 1963 promotion review has been set out as follows:

. ' I~;• , •

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ST/ADM/SER.A/811 Page 2

Staff members at the P-4 and P-3 levels From 17 December 1962 to 4 January 1963

Staff members at the G-3 and G-4 levels From 9 January to 31 January 1963

Staff members at the P-2 level

Staff members at the P-1 level at the G-5 level

Staff members at the P-5 level

Information placed before the reviewing bodies

From 1 February to 28 February

From 15 March to 14 April 1963

· From 17 April to 15 May 1963

5. In considering a staff member for promotion, the reviewing bodies have at

their disposal the official status file of that staff member. Basic data regarding

academic qualifications, former employment, assignments, grade and salary step,

dates of changes of grade within the United Nations, seniority in the grade,

languages and so on, are also made available in the form of a Personnel Record.

For the sake of convenience, the periodic reports of those staff members whose

seniority in a grade has reached a minimum established by the Board, Committee or

Panel are shown in summary form on the Personnel Record. The Records are not

intended to be a substitute for the official status files - they are merely .. '

designed to place before the reviewing bodies factual information in a usable

form and to facilitate consultation of the complete files whenever necessary. '.fue

Personnel Records are included in the official status files.

6. The reviewing bodies may also call upon such persons as they wish for oral


particular case under review.

Recourse procedure

7. As indicated in Information Circular ST/ADM/SER.A/437 of 17 October 1957,

the recourse procedure is designed to enable a staff member to obtain a review

of his case if he can show grounds for believing that his claim to promotion has

not received proper or full consideration. If staff members believe that their

claims to promotion have not received full or proper consideration because of

incomplete information placed or presented before the Appointment and Promotion

Board, Committee or Panel, they may write to the Chairman of the Appointment

and Promotion Board (if they are in the levels P-4 or P-5), to the Chairman of

I ..•

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ST/ADM/SER.A/811 Page 3

the Appointment and Promotion Committee (if they are in the levels G-5, P-1,

P-2 or P-3), or to the Chairman of the appropriate Working Group of the

Appointment and Promotion Panel (if they are in levels G-3 or G-4), giving grounds

for their belief. Letters should be transmitted through the Secretary of the

Board and Committee (Room 3617.c) or the Secretary of the Panel (Room 3633-E), as appropriate. Such letters must be received within one month from the date

of publication of the relevant circular.

8. It should be noted in this connexion that promotion must depend not only

upon the staff member's intrinsic merit and seniority but also upon a comparison

of his over-all qualities with those of his colleagues in a situation limited by

the number of available posts. While it is difficult for a staff member to

demonstrate that his claim for promotion has not received proper or full

consideration, it is conceivable that the data presented in his case may have been

incomplete in some significant respect.

9. The Appointment and Promotion Board, Committee or Panel will decide what

further recommendation, if any, it should make to the Secretary-General on the

basis of the recourse letter submitted to it.

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