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TOWN OF NORMAL CITY HALL NORMAL, ILLINOIS PHONE: 454-2444

PROPOSED AGENDA FOR TOWN COUNCIL MEETING March 5, 2012

7:00 p.m. 7:00 p.m. Public Hearing on the Proposed Annual Budget for the Town of Normal for Fiscal Year

2012-13 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. OMNIBUS VOTE AGENDA (All items under the Omnibus Vote Agenda are considered to be routine in nature and will be

enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which event, the item will be removed from the Omnibus Vote Agenda and considered as the first item after approval of the Omnibus Vote Agenda.)

A. Approval of the Minutes of the Regular Meeting of February 20, 2012

Approval of the Minutes of the Special Meeting of February 28, 2012

B. Approval of Town of Normal Expenditures for Payment as of February 29, 2012 C. Motion to Award the Bid for Water Main and Service Line Materials to Water Products

Co., Bloomington, Illinois

D. Motion to Rescind a Purchase Contract to Altorfer Equipment of Peoria, Illinois and Award a Purchase Contract to the Lowest Responsible Bidder, Martin Equipment of Goodfield, Illinois for a Vibratory Compaction Roller in the Net Amount of $25,000

E. Motion to Accept a Bid in the Amount of $381,070.54 from Sentinel Technologies for the Purchase of Network Infrastructure

F. Motion Accepting a Proposal and Authorizing Staff to Enter into a Contract with Sentinel Technologies for the Purchase of a Cisco Voice Over Internet Protocol (VOIP) Telecommunication System at a Cost not to Exceed $350,000

G. Motion Accepting a Proposal and Authorizing Staff to Enter into an Agreement with STL BTS for Information Technology Project Management Services

H. Resolution Authorizing Execution of an Agreement with Henricksen for the Purchase and Installation of Furniture for Uptown Station in the Amount of $559,184.63

I. Resolution Authorizing the Execution of an Intergovernmental Agreement with McLean County to Share Network access Costs for Wireless Mobility

J. Resolution Authorizing the Execution of an Intergovernmental Agreement for Police

Shooting Range Facility with the City of Bloomington

K. Resolution for the Use of Motor Fuel Tax (MFT) Funds to Finance General Obligation Bonds to be Used for Roadway Improvements in Uptown Normal

L. Resolution Authorizing Dedication of Property for Alley and General Utility Purposes – Commerce Bank

5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA GENERAL ORDERS 6. Ordinance Adopting the Operating and Capital Investment Budget for the Town of Normal

for Fiscal Year 2012-13 7. Ordinance Amending Division 6 of Chapter 17 of the Municipal Code – No Camping NEW BUSINESS None

CONCERNS ADJOURNMENT

TOWN COUNCIL ACTION REPORT

March 1, 2012

Public Hearing on the Proposed Annual Budget for the Town of Normal for Fiscal Year 2012-13 PREPARED BY: Andrew Huhn, Director of Finance REVIEWED BY: Pamela S. Reece, Deputy City Manager STAFF RECOMMENDATION: That the Public Hearing be convened

BACKGROUND In order to comply with State Law, it is necessary that a public hearing on the proposed budget for Fiscal Year 2012-2013 be held. The Town Clerk made the required legal publication notice in the Normalite on February 16, 2012. This notice indicated that the public will have the right to present oral and/or written comments at the public hearing and may ask questions concerning the budget. The notice further indicated that a copy of the proposed budget is on file in the office of the Town Clerk and available for public inspection between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, and is also available at the Normal Public Library. DISCUSSION/ANALYSIS Once all public input has been received, it would then be in order to adjourn the public hearing.

Omnibus Vote

MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, FEBRUARY 20, 2012. 1. CALL TO ORDER: Mayor Chris Koos called the Regular Meeting of the Normal Town Council to order at

7:00 p.m., Monday, February 20, 2012. 2. ROLL CALL: The Clerk called the roll with the following persons physically

PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, Jason Chambers, and Cheryl Gaines. Also present were City Manager Mark Peterson, Deputy City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs.

ABSENT: None. 3. PLEDGE OF ALLEGIANCE: Mayor Koos led the Pledge of Allegiance to the Flag. 4. OMNIBUS VOTE AGENDA: Mayor Koos excused himself from voting on any expenses he may have incurred while

performing his Mayoral duties. Councilmember Reece excused herself from voting on any bills submitted by Advocate

BroMenn Healthcare and any expenses she may have incurred while performing Council duties.

Councilmember Fritzen excused himself from voting on any bills submitted by Bloomington Offset Process, Inc.

Item E was removed from the Omnibus Vote Agenda. MOTION: Councilmember Gaines moved, seconded by Councilmember Fritzen, the Council

Approve the Omnibus Vote Agenda. AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried.

A. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 2012: Omnibus Vote.

B. APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS

OF FEBRUARY 15, 2012: Omnibus Vote.

COUNCIL MINUTES -2- FEBRUARY 20, 2012

C. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR PROPOSED IMPROVEMENT TO US ROUTE 51/I-55 RAMP TRAFFIC SIGNALS AND THE INSTALLATION OF UNINTERRUPTED POWER SUPPLY (UPS) UNITS TO SIGNALS ON VETERAN’S PARKWAY IN NORMAL, AND AUTHORIZE A RESOLUTION TO APPROPRIATE $1,725.00 OF MOTOR FUEL TAX FUNDS FOR THE TOWN’S SHARE OF THE COST OF THE PROJECT: Resolution No. 4716: Omnibus Vote.

D. RESOLUTION AUTHORIZING EXECUTION OF A PIPELINE CROSSING

AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY: Resolution No. 4717: Omnibus Vote.

F. ORDINANCE REZONING PROPERTY IN THE TOWN OF NORMAL –

MORNINGSTAR UNITED METHODIST CHURCH (3714 FT. JESSE ROAD): Ordinance No. 5428: Omnibus Vote.

5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA: Councilmember Scott left the table at 7:03 p.m.

E. RESOLUTION GRANTING EASEMENTS TO THE BOARD OF TRUSTEES OF ILLINOIS STATE UNIVERSITY FOR THE CENTRAL ILLINOIS REGIONAL BROADBAND NETWORK: Resolution No. 4718:

MOTION: Councilmember Reece moved, seconded by Councilmember Chambers, the

Council Adopt a Resolution Granting Easements to the Board of Trustees of Illinois State University for the Central Illinois Regional Broadband Network.

Councilmember Reece offered comments on the process of obtaining fiber optics

in the community. AYES: Nielsen, Fritzen, Chambers, Gaines, Reece, Koos. NAYS: None. ABSENT: Scott. Motion declared carried.

Councilmember Scott returned to the table at 7:08 p.m. GENERAL ORDERS 6. RESOLUTION AUTHORIZING APPROVAL OF AN ECONOMIC INCENTIVE

AGREEMENT WITH DAN O’BRIEN OF EXTREME MOTORS REGARDING THE RELOCATION OF HIS HYUNDAI DEALERSHIP TO THE PROPERTY AT 600 GREENBRIAR DRIVE, NORMAL, WHICH WAS THE FORMER SITE OF THE SATURN AUTOMOBILE DEALERSHIP:

COUNCIL MINUTES -3- FEBRUARY 20, 2012 Mayor Koos announced this item had been pulled for consideration on this agenda. Mayor Koos presented a detailed explanation of the need for Mr. O’Brien to separate the

Kia and Hyundai dealerships and the discussions between the Town and Mr. O’Brien to move the Hyundai dealership to the former Saturn property on North Greenbriar Drive. Mayor Koos outlined the timetable of the discussions, as well as the communications between the Town of Normal and the City of Bloomington pertaining to the issue. Mayor Koos stated the Town of Normal received communications from the City Manager and the Mayor of the City of Bloomington concerning this issue after the Agenda had been prepared and published for the February 20, 2012 Normal Town Council meeting. Mayor Koos indicated Town officials will be meeting with Bloomington officials concerning this issue in the near future, as it is not the practice to “poach” businesses between the two municipalities. Mayor Koos stated this Item would return for consideration in the near future.

NEW BUSINESS 7. PRESENTATION BY UNITY COMMUNITY CENTER: Ms. Bobbie Lewis-Sibley, County Extension Director, and Ms. Megan VanGorder,

Program Coordinator for Unity Center, addressed the Council, presenting an over-view of the programs offered at the Unity Center in Normal. Ms. VanGorder introduced Ms. Katrina Middlebrooks and her family to explain how their family had benefited from the programs offered at the Center. Ms. VanGorder informed the Council how the community could become involved with the activities at the Center and responded to questions from Council.

8. CONCERNS:

1. ILLINOIS STATE UNIVERSITY ALUMNI AWARD: Councilmember Reece acknowledged Normal citizen David Wiant, Assistant

Vice President Emeritus, had received the Sen. John W. Maitland, Jr., Commitment to Education Award from the Illinois State University Alumni Association.

2. EARLY VOTING: Councilmember Reece announced early voting would begin Monday, February

27, 2012, and will be available in the Town Clerk’s office. 3. FOUR-WAY STOP SIGN RULES: Councilmember Nielsen expressed concern with more than one car proceeding

through an intersection at a time at four-way stops and reminded residents of Normal to follow the rules of the road in driving in Normal.

COUNCIL MINUTES -4- FEBRUARY 20, 2012 9. ADJOURNMENT: There being no further business to come before the Council, Mayor Koos called for a

Motion to Adjourn. MOTION: Councilmember Chambers moved, seconded by Councilmember Gaines, the Regular

Meeting of the Normal Town Council be Adjourned. AYES: Fritzen, Scott, Chambers, Gaines, Reece, Nielsen, Koos. NAYS: None. Motion declared carried. Mayor Chris Koos adjourned the regular meeting of the Normal Town Council at 7:50 p.m., Monday, February 20, 2012.

MINUTES OF THE SPECIAL MEETING OF THE NORMAL TOWN COUNCIL HELD IN BALLROOM D, MARRIOTT HOTEL AND CONFERENCE CENTER, 201 BROADWAY AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – TUESDAY, FEBRUARY 28, 2012. 1. CALL TO ORDER: Mayor Chris Koos called the Special Meeting of the Normal Town Council to order at

5:30 p.m., Tuesday, February 28, 2012. 2. ROLL CALL: The Clerk called the roll with the following persons physically

PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, and Cheryl Gaines. Also present were City Manager Mark Peterson, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs.

ABSENT: Councilmember Jason Chambers and Deputy City Manager Pamela Reece.

3. PLEDGE OF ALLEGIANCE: Mayor Koos led the Pledge of Allegiance to the Flag. 4. OMNIBUS VOTE AGENDA: There were no items on the Omnibus Vote Agenda. GENERAL ORDERS 5. RESOLUTION AUTHORIZING APPROVAL OF AN ECONOMIC ASSISTANCE

AGREEMENT WITH DAN O’BRIEN OF EXTREME MOTORS REGARDING THE RELOCATION OF HIS HYUNDAI DEALERSHIP TO THE PROPERTY AT 600 GREENBRIAR DRIVE, NORMAL, WHICH WAS THE FORMER SITE OF THE SATURN AUTOMOBILE DEALERSHIP: Resolution No. 4719:

MOTION: Councilmember Nielsen moved, seconded by Councilmember Reece, the Council Adopt

a Resolution Authorizing Approval of an Economic Assistance Agreement with Dan O’Brien of Extreme Motors Regarding the Relocation of his Hyundai Dealership to the Property at 600 Greenbriar Drive, Normal, which was the Former Site of the Saturn Automobile Dealership.

Councilmember Fritzen commented on the practice of offering economic assistance to

businesses and indicated the proposed agreement was an appropriate economic assistance package to be offered in the relocation of the dealership, as it was a performance based package. Councilmember Fritzen indicated the relocation of the Hyundai Dealership to Normal and the expansion of the Kia Dealership in Bloomington appeared to be a win/win opportunity for the communities.

COUNCIL MINUTES -2- FEBRUARY 28, 2012 Councilmember Reece also indicated the relocation and expansion of the two dealerships

would be beneficial to both cities. AYES Reece, Nielsen, Fritzen, Scott, Gaines, Koos. NAYS: None. ABSENT: Chambers. Motion declared carried. NEW BUSINESS There was none. 6. ADJOURNMENT:

There being no further business to come before the Council, Mayor Koos called for a

Motion to Adjourn. MOTION: Councilmember Reece moved, seconded by Councilmember Gaines, the Special Meeting

of the Normal Town Council be Adjourned. AYES: Nielsen, Fritzen, Scott, Gaines, Reece, Koos. NAYS: None. ABSENT: Chambers. Motion declared carried. Mayor Koos adjourned the Special Meeting of the Normal Town Council at 5:40 p.m., Tuesday, February 28, 2012.

Page 1Town of Normal Expenditures to be Approved for Payment as of: February 29, 2012

Vendor Name Description Transaction Amount

ONSRUD, CRAIG PRO SHOP INV PMT 2/5-2/18 $167.85ONSRUD, CRAIG PRO SHOP TAX PMT 2/5-2/18 $6.33B-N PUBLIC TRANSIT SYSTEM TRANSIT SALES $465.00

MCLEAN CO CHAMBER OF COMMERCE COLORADO TRIP - KOOS $309.00T/N PETTY CASH-FINANCE DEPT M-PLATES-MAYOR'S OLD CAR $29.00

NICOR GAS UPTOWN 11 $59.27ILL STEWARDSHIP ALLIANCE BUY FRESH BUY LOCAL CAMPA $55.00GEMINI MARKETING MARKETING CO OP/MARRIOTT $120.00

DARNALL PRINTING BUSINESS CARDS AND NOTE P $169.00T/N PETTY CASH-FINANCE DEPT HHC LUNCH MEETING $12.00POTBELLY SANDWICH WORKS CDM BOARD LUNCH $76.95EDC OF B-N AREA BN BY THE NUMBERS - S. HE $90.00MCLEAN CO CHAMBER OF COMMERCE COLORADO TRIP - PETERSON $309.00

Vladimir Canterbury BORSCHT BASH SPONORSHIP $250.00MUNICIPAL INS COOPERATIVE AGENCY MICA INSURANCE DEDUCTIBLE $2,295.00FEDEX KINKO'S PROPOSED AND FINAL BUDGET $1,604.02CASEY'S GARDEN SHOP INC PLANTS FOR PD $167.91WASHBURN FLOWERS FLOWERS FOR REITAN EVENT $73.00T/N PETTY CASH-FINANCE DEPT U.W.PAYROLL LOTTERY PRIZE $20.00WILCOX ELECTRIC & SERVICE INC FIVE EV CHARGING STATIONS $10,974.48BUSINESS BUILDERS CREATIVE & CONSULTATIVE S $3,896.50THE BRONZE PLAQUE REITAN PLAQUE $9,132.00Shigley Photo USAGE FEE FOR UPTOWN CIRC $250.00MCLEAN CO CHAMBER OF COMMERCE AIR SERVICE INITIATIVE $100,000.00HOME DEPOT (FINANCE USE ONLY) SALES TAX REBATE $25,139.91MEIJER REBATE SALES TAX $78,677.30NORMAL PROFESSIONAL BASEBALL LLC REBATE AGREEMENT-YEAR 3 $24,010.44DENNISON CORPORATION FORD CROWN VIC REPAIRS $2,869.55HEATHER GRAY CAC DEPOSIT REFUND $100.00NANCY ANDERSON LADIES LUNCHEON REFUND $120.00HTBN CAC DEPOSIT REFUND $100.00

T/N PETTY CASH-FINANCE DEPT RECORDING FEES $226.00

CHICAGO TITLE & TRUST CO SEARCH AND EXAM 105 W POP $160.00MCLEAN COUNTY BAR ASSOCIATION MAHRT KARPLUS BAR MEETING $30.00

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $4,744.27CORN BELT ENERGY CORP WATER TOWER 2280800 $81.53AMERENIP EV CHARGING STATION $48.60AMERENIP 900 S LINDEN $37.05AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $309.52BACON PLUMBING SHOWER FAUCET REPAIRS $75.00BACON PLUMBING GARBAGE DISPOSAL REPAIR $75.00WILCOX ELECTRIC & SERVICE INC LIGHTS REPLACED @ FD $404.92BILL'S KEY & LOCK SHOP ENTRY SETS&CYLINDERS $302.67GIBBS PLUMBING INC MAINT CLEANING ON TMV $170.00F.E. MORAN INC FIRE ALRM MONITOR SVC $75.00F.E. MORAN INC SVC: NFDHDQ/DEC-APR $72.00F.E. MORAN INC SVC: NFD#3/ DEC-APR $72.00CINTAS CORPORATION #396 WEEKLY RUG SERVICE @ CDM $63.33

General Fund

$639.18General Fund TotalGeneral Fund Mayor & Council Administration

$338.00General Fund Mayor & Council Administration TotalGeneral Fund Administration - City Mgr Uptown Project

$234.27General Fund Administration - City Mgr Uptown Project TotalGeneral Fund Administration - City Mgr City Manager

$656.95General Fund Administration - City Mgr City Manager TotalGeneral Fund Administration - City Mgr General Expense Dept.

$259,680.11General Fund Administration - City Mgr General Expense Dept. TotalGeneral Fund Town Clerk Administration

$226.00General Fund Town Clerk Administration TotalGeneral Fund Corporation Counsel Administration

$190.00General Fund Corporation Counsel Administration TotalGeneral Fund Facility Management Administration


Vendor Name Description Transaction AmountCINTAS CORPORATION #396 WEEKLY RUG SERVICE @ CDM $63.33CINTAS CORPORATION #396 WEEKLY RUG SERVICE @ CDM $63.33CINTAS CORPORATION #396 WEEKLY RUG SERVICE @ CDM $63.33BILL'S KEY & LOCK SHOP 6 KEYS & 24 KEY BLANKS $35.58BILL'S KEY & LOCK SHOP 4 MASTER KEYS $40.80BILL'S KEY & LOCK SHOP 8 DOUBLE SIDED KEYS $22.64PARKWAY AUTO LAUNDRY JANUARY CAR WASH $7.00

ILLINOIS GFOA IGFOA DUES-NAN JIA $145.00PRESENTATIONS DIRECT PACKET BINDERS $510.46

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $3,699.58


LEXIS NEXIS MNTHLY PD ONLINE SEARCHES $156.00COMCAST CORPORATION COUNCIL CHAMBERS INTERNET $66.95A5.COM LLC T1 TO COUNTY-SQUADS $691.50FRONTIER DSL/T1 MONTHLY CHARGES $470.00FRONTIER PAY PHONE MNTHLY CHRGS $297.99XC2 SOFTWARE, LLC XCONNECTION SOFTWARE $6,800.00

IL ST POLICE BUREAU OF IDENT CRIMINAL BACKGROUND CHECK $3,000.00ALLIED BENEFIT SYSTEMS FLEX FEES-FEB COBRA-DEC $530.50

ARAMARK COTTON CANVAS JACKETS $107.65ARAMARK COTTON CANVAS JACKETS $285.14Mike Beavers IMIA MEETING $60.00Rand Veerman I.A.E.I. WINTER MEETING $200.00AMERICAN PLANNING ASSOCIATION APA CONF. IN DECATUR $60.00AMERICAN PLANNING ASSOCIATION APA CONF. IN DECATUR ($60.00)APA-ISS APA CONF. IN DECATUR $60.00Illinois PHCC IL PHCC EDUCATION DAY $30.00SECTY OF STATE-MOTOR VEH DIV LICENSE FOR 2011 ENDEAVOR $105.00PARKWAY AUTO LAUNDRY CAR WASH $14.00

U.S.BANK CAMERA LINE REPAIR - VICE $59.46

RAY O'HERRON CO INC TACT PANTS,SHIRTS $220.1810-8 OUTFITTERS BOOTS $152.99RAY O'HERRON CO INC BADGE REPAIR $410.00U.S.BANK HONOR GUARD UNIFORMS $979.40RAY O'HERRON CO INC RATCHET HANDLE $59.39Officer Josh Wilson REPLACE DAMAGED GLOVES - $30.84STERICYCLE INC MONTHLY SERVICE FEES $60.12LEADS ONLINE LEADS ONLINE ANNUAL RENEW $4,908.00AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $72.43U.S.BANK CID BACKGROUND INFO $50.90U.S.BANK DUES-FBI IJAMS $85.00U.S.BANK DUES(FBI-BLEICHNER);INT'L $205.00U.S.BANK DUES-INT'L/IL CHIEFS;PROP $555.00BILL'S KEY & LOCK SHOP KEYS - TICKET CABINET $17.00U.S.BANK COMPUTER DOCK REPAIR-SQUA $49.89SECTY OF STATE-MOTOR VEH DIV PLATES/TITLE-FORFEITURE V $194.00

$6,826.90General Fund Facility Management Administration TotalGeneral Fund Finance Financial Services

$655.46General Fund Finance Financial Services TotalGeneral Fund Finance Beaufort St. Deck Parking

$3,699.58General Fund Finance Beaufort St. Deck Parking TotalGeneral Fund Finance College Ave Parking Deck

$4,190.04General Fund Finance College Ave Parking Deck TotalGeneral Fund Information Technology Administration

$8,482.44General Fund Information Technology Administration TotalGeneral Fund Human Resources Administration

$3,530.50General Fund Human Resources Administration TotalGeneral Fund Inspections Administration

$861.79General Fund Inspections Administration TotalGeneral Fund Police Narcotics Enforcement

$59.46General Fund Police Narcotics Enforcement TotalGeneral Fund Police Administration


Vendor Name Description Transaction AmountPARKWAY AUTO LAUNDRY JANUARY CAR WASHES $259.96SUPREME RADIO COMMUNICATIONS RADIO REPAIR/PARTS $132.14PRAIRIE SIGNS INC PARKING ENFORCEMENT SIGNS $50.00FIA Card Services CUD STATEMENT COPIES FOR $47.96PRAIRIE SIGNS INC NAME PLATES $40.00U.S.BANK MEALS DURING TRNG. $34.28U.S.BANK MEALS/LODGING DURING TRNG $551.36U.S.BANK AREA CHIEFS MTG $96.15U.S.BANK MEALS/FUEL/REGISTRATION - $340.71LANDMARK LAUNDRY NW SUBSTATION RENT-MAR $1,350.00SCOTT COMPANY DRUG TESTING KITS $175.40WALMART COMMUNITY BRC CHRISTMAS/CROSSING GUARD $75.64Child Protection Network CHILD PROTECTION NETWORK $130.00WALMART COMMUNITY BRC PRINTS FOR BOARD $0.89OFFICE DEPOT CREDIT PLAN FILE CABINET - CALEA $242.53

T/N FIRE PENSION FUND PAYROLL SUMMARY $46.44S HARRIS UNIFORMS CLOTHING/FD $103.00ED COLLINS FIRE BOOTS $120.00INNOTECH COMMUNICATIONS SIREN REPAIRS $179.57AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $1,113.91CORN BELT ENERGY CORP PARKSIDE SIREN $37.15CORN BELT ENERGY CORP CD SIREN $27.58CORN BELT ENERGY CORP RAAB SIREN $30.50CORN BELT ENERGY CORP W. COLLEGE SIREN $27.17CORN BELT ENERGY CORP IRONWOOD SIREN $26.90CORN BELT ENERGY CORP STATION 3 $851.06RANEY TERMITE CONTROL INC PEST CONTROL ALL STATIONS $100.50U S MECHANICAL SERVICES REPAIR FURNACE STATION 2 $858.83SCBAS INC SCBA RETEST $225.00SCBAS INC GASKET,BATTERY DOOR,VALVE $913.84UNITED COMMUNICATIONS CORPORATIONPAGER REPAIR $75.90GLOBAL EMERGENCY PRODUCTS INC LENS AND GASKETS $79.04LAWSON PRODUCTS INC FREIGHT $27.35MARTIN BROTHERS REPLACED PULL ROPE $44.62MORRIS AVENUE GARAGE TRUCK TEST $20.00MISC FIRE DEPT LABEL SET $34.27MCLEAN CO AREA EMS SYSTEM ON GOING TRAINING $833.34HUMER, MICK COVER FOR NEW I-PHONE $49.99ED COLLINS 36 GALLON LATCH TOTE $15.05FIRERESQ, INC HI-RISE ATTACK FIRE HOSE $2,019.00DOUG BARNETT PAGER PROGRAMMER $135.00BOUND TREE MEDICAL LLC ADJUSTABLE COLLAR $150.50MEDLINE INDUSTRIES INC MISC MEDICAL SUPPLIES $86.17MENARDS WATERTIGHT PLUGS $23.78MENARDS MAINT SUPPLIES $19.94ADVOCATE BROMENN MEDICAL CENTER MISC MEDICAL SUPPLIES $183.21BOUND TREE MEDICAL LLC CPAP PACK,NEBULIZER BAG $228.68BOUND TREE MEDICAL LLC SHARPS CONTAINER $42.42BIO-TRON INC EKG REPAIR $95.00MENARDS CORD,DUTY PLUGS $68.29


WEST SIDE CLOTHING BOOTS,JEANS&SWEATSHIRTS $890.30Dan Cochran DAN COCHRAN, PUBLIC WORKS $258.52LEMBKE INC WASTE HAULING $595.00AMERICAN PEST CONTROL RODENTS REMOVAL $45.00AMERICAN PEST CONTROL PIGEONS REMOVAL@VIADUCT $100.00AMERICAN PEST CONTROL PIGEON REMOVAL/PW $70.00

$11,577.16General Fund Police Administration TotalGeneral Fund Fire Administration

$8,893.00General Fund Fire Administration TotalGeneral Fund Public Works Administration

$2,015.91General Fund Public Works Administration TotalGeneral Fund Public Works Waste Removal


Vendor Name Description Transaction AmountLEMBKE INC HAULING SERVICES $595.00LEMBKE INC HAULING SERVICE $616.25HERITAGE CRYSTAL CLEAN 16 GAL DRUM MOUNT $259.13ILLINOIS RECYCLING ASSOCIATION 2012 ANNUAL MEMBERSHIP DU $250.00MIDWEST EQUIPMENT II ELASTOSTART $34.94PARKWAY AUTO LAUNDRY CARWASHES $14.00

CINTAS CORPORATION #396 UNIFORM RENTAL $58.82CINTAS CORPORATION #396 UNIFORM RENTAL $58.82BILL'S KEY & LOCK SHOP TOOLBOX KEYS $10.23BILL'S KEY & LOCK SHOP TUBULAR CAM LOCKS $32.97DENNISON CORPORATION SEAT WIRE HARNESS FOR N88 $39.69LEMAN'S CHEVY CITY WIPER PARTS FOR P01 $164.10MOTION INDUSTRIES INC SEAL WASHERS FOR A24 $28.63NAPA AUTO PARTS CREEPER $39.99CARQUEST AUTO PARTS OF BLM IL INC BATTERY CORE CREDIT ($17.00)CARQUEST AUTO PARTS OF BLM IL INC AUTOMOTIVE BATTERY $86.53MUTUAL WHEEL CO YELLOW LENS FOR ENG15 $12.74KOENIG BODY & EQUIPMENT INC SEAL KIT $429.40CENTRAL ILLINOIS TRUCKS INC PIN BUSHINGS&LEFT SPINDLE $3,282.33MODAL MARKETING INC TIRE PLUGS AND GLUE $154.20MORBARK INC CONTROLS FOR S90 TUB $930.78OWEN TIRE & AUTO CENTER TIRES FOR C16 $624.96GLOBAL EMERGENCY PRODUCTS INC FRONTS LEAF SPRINGS $2,316.28MARTIN EQUIPMENT OF IL INC LINCH PINS FOR S44 $15.08CENTRAL ILLINOIS TRUCKS INC WIPER SWITCH FOR S31 $290.65KOENIG BODY & EQUIPMENT INC PTO PARTS FOR KNUCKLEBOOM $986.04EMMETT-SCHARF ELECTRIC CO BULBS FOR FIRE DEPT $24.00MARTIN EQUIPMENT OF IL INC ENGINE REPAIRS ON S75 $1,499.11FASTENAL COMPANY WIRE WHEEL FOR SHOP $8.66ADVANCE AUTO PARTS LIGHT SOCKET FOR ENG11 $21.98ADVANCE AUTO PARTS 3/8 HOSE FOR S23 $24.75ADVANCE AUTO PARTS WIPERS FOR A2 $33.98ADVANCE AUTO PARTS PAINT FOR RECYCLE BOX $37.74ADVANCE AUTO PARTS OIL PUMP FOR SHOP $14.47ADVANCE AUTO PARTS RELAY FOR A15 $13.17ADVANCE AUTO PARTS EPOXY FOR SHOP $14.48ADVANCE AUTO PARTS WIPERS FOR A23 $5.98

WEST SIDE CLOTHING BOOTS,JEANS&SWEATSHIRTS $254.00LKM MOWING & LANDSCAPING ICEMELT $843.13AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $33,171.54CORN BELT ENERGY CORP STREET LIGHTS $7,833.85AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $2,282.19CORN BELT ENERGY CORP TRAFFIC SIGNALS $706.29KEY EQUIPMENT & SUPPLY CO STRIP BROOM,TOW BAR $1,588.17KEY EQUIPMENT & SUPPLY CO PIVOT PIN,TOW BAR,CLAMPS $1,588.96WISSMILLER & EVANS ROAD EQUIP SNOW PLOW PARTS $3,435.00KOENIG BODY & EQUIPMENT INC BUSH ADAPTER $1,150.97MOTION INDUSTRIES INC MALE PIPE FITTINGS $183.50EAST ST HARDWARE & TOOLS SWIVEL HOOKS W/LATCH $246.16KEY EQUIPMENT & SUPPLY CO TOW BAR ASSY $427.11KEY EQUIPMENT & SUPPLY CO CREDIT-TOW BAR ASSY ($352.52)FASTENAL COMPANY WATER VALVE $27.29Jeff Miller JEFF MILLER; CDL LICENSE $30.00MENARDS ALUM FOIL DUCT $18.87HERITAGE CRYSTAL CLEAN SUPPLIES $379.23COPY SHOP LAMINATING $210.00MENARDS ALUM FOIL DUCT,GALV ELBOW $114.30ROGERS SUPPLY COMPANY THERMOSTAT LINE VOLT $59.30FASTENAL COMPANY THREADED ROD,BEAM CLAMP $17.18

$3,728.14General Fund Public Works Waste Removal TotalGeneral Fund Public Works Equipment Maintenance

$11,243.56General Fund Public Works Equipment Maintenance TotalGeneral Fund Public Works Streets


Vendor Name Description Transaction AmountMATHIS KELLY CONSTRUCTION GROUT BAG,JOINTER $11.75MATHIS KELLY CONSTRUCTION CONCRETE REMOVER $41.85MATHIS KELLY CONSTRUCTION 1/4" TUCK POINTER $12.29TRAFFIC SIGN STORE PEDESTRIAN CROSSING SIGNS $1,138.00TRAFFIC SIGN STORE 9-INCH STREET NAME SIGNS $253.00MCLEAN COUNTY MATERIALS CO RECYCLE CONCRETE $783.01MCLEAN COUNTY ASPHALT COLD MIX ASPHALT $415.15

BROWN TRAFFIC PRODUCTS INC DIRECTIONAL YAGI ANTENNA $105.00

PARKWAY AUTO LAUNDRY JANUARY CAR WASHES $14.00CITYBLUE TECHNOLOGIES LLC INK CARTRDIGE $126.98CITYBLUE TECHNOLOGIES LLC INK JET CARTRIDGES $67.04

PANTAGRAPH SUBSCRIPTION RENEWAL $21.55PARKWAY AUTO LAUNDRY JANUARY CAR WASHES $14.00PANTAGRAPH SUBSCRIPTION RENEWAL $228.05T/N PETTY CASH-FINANCE DEPT IPRA CONF.TAXI EXPENSE $14.00

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $455.31MINERVA SPORTSWEAR TINY TUMBLERS T-SHIRTS $82.80

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $743.30

MCLEAN COUNTY UNIT DISTRICT 5 CUSTODIAN EXPENSE $115.62ASA HOLOGRAMS-BAT STICKERS $120.00GUITAR WORLD SOUND SYSTEM EQUIPMENT $56.00READ'S SPORTING GOODS BASE PLUGS $65.00BEACON ATHLETICS DRY ROLLERS,BROOM $785.92BEACON ATHLETICS DRY ROLLERS,BROOM $93.43

CORN BELT ENERGY CORP IRNWD CLBHSE $760.42ONSRUD, CRAIG TRAVEL REIMBURSE $651.05

ELEGANT LIMOUSINE INC BUS RENTAL/PARKS $895.00NORMAL PROFESSIONAL BASEBALL LLC FIELD OF DREAMS BOX SEATS $600.00SPORT SUPPLY GROUP INC (BSN) INDOOR SCOREBOARD&REMOTE $379.99SPORT SUPPLY GROUP INC (BSN) INDOOR SCOREBOARD&REMOTE $35.00

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $1,167.95AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $889.68HOME DEPOT CREDIT SERVICES MAINT SUPPLIES/PARKS $48.10MENARDS HARDWARE SUPPLIES $184.66

CORN BELT ENERGY CORP IRNDWD MAINT. $274.16CORN BELT ENERGY CORP IRNWD GOLF IRRIG. $176.01MENARDS HARDWARE SUPPLIES $48.95LAWSON PRODUCTS INC BRAKE CLEANER,SWELL SMELL $155.91LAWSON PRODUCTS INC BRAKE CLEANER,SWELL SMELL $12.47ERB TURF EQUIPMENT INC BED KNIVES TOURNMENT 22" $208.88ERB TURF EQUIPMENT INC BED KNIVES TOURNMENT 22" $14.86EVERGREEN FS INC. FUEL $1,557.71

$56,869.57General Fund Public Works Streets TotalGeneral Fund Engineering Road & Bridge

$105.00General Fund Engineering Road & Bridge TotalGeneral Fund Engineering Engineering Services

$208.02General Fund Engineering Engineering Services TotalGeneral Fund Parks & Recreation Administration

$277.60General Fund Parks & Recreation Administration TotalGeneral Fund Parks & Recreation Recreation/Youth Programs

$538.11General Fund Parks & Recreation Recreation/Youth Programs TotalGeneral Fund Parks & Recreation Community Activity Center

$743.30General Fund Parks & Recreation Community Activity Center TotalGeneral Fund Parks & Recreation Recreation/Athletic Prog

$1,235.97General Fund Parks & Recreation Recreation/Athletic Prog TotalGeneral Fund Parks & Recreation Golf Course

$1,411.47General Fund Parks & Recreation Golf Course TotalGeneral Fund Parks & Recreation Recreation/Teen Programs

$1,909.99General Fund Parks & Recreation Recreation/Teen Programs TotalGeneral Fund Parks & Recreation Aquatics

$2,290.39General Fund Parks & Recreation Aquatics TotalGeneral Fund Parks & Recreation Golf Course Maintenance



LHAT MEMBERSHIP RENEWAL/NORMAL $400.00AMERENIP ACCT # 83436-98003 NORMAL $426.57RIORDAN, DAWN CARPET CLEANING $199.00REGENT COMMUNICATIONS INC RADIO ADS/NORMAL THEATER $700.00TECHNICOLOR FILM SHIPPING/SENNA $46.22TECHNICOLOR FILM SHIPPING/ HEDGEHOG $46.22BUENA VISTA PICTURES DIST THE MUPPETS $150.00NEOCLASSICS FILMS LTD THE HEDGEHOG/FINAL $350.60MGM KISS ME STUPID/THEATER $109.00FEDEX FILM SHIPPING $24.36DHL AIR & OCEAN FILM SHIPPING/CABIN SKY $139.60TECHNICOLOR FILM SHIPPING/HEDGEHOG $23.11TECHNICOLOR FILM SHIPPING/HUGO $23.11PARAMOUNT TERMS FOR "HUGO" $2,072.70RIORDAN, DAWN DOOR PRIZES, CLEANING SUP $171.70RIORDAN, DAWN PRIZES/FRIENDS INVITES/CL $403.99PEPSI COLA GENERAL BOTTLERS SODA/NORMAL THEATER $524.02RIORDAN, DAWN SNCAK BAR ITEMS, FRIENDS $361.19RIORDAN, DAWN SNACK BAR ITEMS $148.96

AMM ANNUAL DUES - AMMERICAN A $75.00IAM IAM 2012 ANNUAL DUES $150.00AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $3,577.25LIMELIGHT COMMUNICATIONS MARCH ADVERTISEMENT $250.00SAFARI LTD SMALL TOYS/CDM $240.00DENNY'S DOUGHNUTS & BAKERY BDAY CAKE $13.95HOBBY LOBBY STORES INC CLASS SUPPLIES $122.53VIALL, SARAH JAN 2012 $39.00HEATHER GARRIGUS JAN SCOUT CLASS $18.00HEATHER GARRIGUS FEB SCOUT CLASSES $42.00SAFARI LTD SMALL TOYS/CDM $96.00SAFARI LTD SMALL TOYS/CDM $17.55BEST OF BEST GAMES & TOYS/CDM $608.10BEST OF BEST GAMES & TOYS/CDM $20.99TOYSMITH TOYS & GAMES /CDM $1,050.22MANHATTAN TOY PUPPETS & BOOKS/CDM $611.50MANHATTAN TOY PUPPETS & BOOKS/CDM $16.97INTERNATIONAL PLAYTHINGS LLC TOYS/CDM $301.00BOWS & BIBS 19 HAIR BOWS $47.50

WEST SIDE CLOTHING PANTS & SHIRTS/PARKS $378.00AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $594.15AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $335.55AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $92.40AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $407.17AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $137.98AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $23.36AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $291.69CORN BELT ENERGY CORP CONCESS.STAND CHAMP $35.03CORN BELT ENERGY CORP SHEPARD PK $562.39CORN BELT ENERGY CORP SHED @ CHAMPION $24.68CORN BELT ENERGY CORP IRNWD BB DIAM. $181.60CORN BELT ENERGY CORP MAX S. CONCESS $71.80CORN BELT ENERGY CORP MXWELL S.BALL S. $85.41CORN BELT ENERGY CORP MXWELL PK SHELT. $90.99CORN BELT ENERGY CORP MXWELL PK TENNIS $52.49CORN BELT ENERGY CORP MXWLL FLD 1-4 $254.71CORN BELT ENERGY CORP SAFETY TOWN $20.52CORN BELT ENERGY CORP SIGN W.COLLEGE $25.18

$2,448.95General Fund Parks & Recreation Golf Course Maintenance TotalGeneral Fund Parks & Recreation Theater

$6,320.35General Fund Parks & Recreation Theater TotalGeneral Fund Parks & Recreation Children's Disc Museum

$7,297.56General Fund Parks & Recreation Children's Disc Museum TotalGeneral Fund Parks & Recreation Parks Maintenance


Vendor Name Description Transaction AmountCORN BELT ENERGY CORP HORSESHOE PIT $23.45CORN BELT ENERGY CORP SIGN-IRNWD PK $34.52CORN BELT ENERGY CORP CONCESS.STAND MXWELL $299.53WHERRY MACHINE & WELDING INC WELDING SERVICES $130.28AMCO FENCE COMPANY INC DELIVERY- FENCE MATERIAL $950.00MENARDS HARDWARE SUPPLIES $133.13CRESCENT ELECTRIC SUPPLY CO UNIVERSAL BALLAST $48.00MENARDS MISC SUPPLIES $24.87SPRINGFIELD ELECTRIC CO LED WALLPACK,FOAM CARRIER $225.71DON OWEN TIRE SERVICE TIRES AND MOUNTING $494.75MIDWEST EQUIPMENT II AIR FILTERS $22.90MIDWEST EQUIPMENT II A/C CARTRIDGE FILTER $9.11NORD OUTDOOR POWER CORP ROLLER, ANTI SCALP $38.84NORD OUTDOOR POWER CORP COMP FILTER, A/C $43.54CHOCTAW-KAUL DISTRIBUTION CO FACEPIECE 1/2MASK,FILTERS $76.42GAME TIME MOLDED GRIPS-PLAYGROUND $108.84GAME TIME MOLDED GRIPS-PLAYGROUND $15.75DENNISON CORPORATION GASKETS,SEALS $25.04MARTIN BROTHERS FUEL & AIR FILTERS $86.57MARTIN BROTHERS MOWER PARTS & SUPPLIES $61.60MENARDS HARDWARE SUPPLIES $31.36NEW PIG CORP RACKER/STACKER-OIL DRUMS $1,624.00NEW PIG CORP RACKER/STACKER-OIL DRUMS $240.80REDNECK INC 7 POLE PLASTIC CONNECTOR $8.43REDNECK INC SEALED RECTANGULAR MRKR $5.59PRAIRIELAND GOLF CARS LLC AIR&FUEL FILTERS $29.00PROFESSIONAL ELECTRIC CAPACITOR & LABOR $89.52JOPAC COMPANIES SPARK PLUG-BAR $11.09NAPA AUTO PARTS SPARK PLUG WIRE SET $53.14DON OWEN TIRE SERVICE RETREAD TIRES $174.00CARQUEST AUTO PARTS OF BLM IL INC POWER PROBE $139.44ADVANCE AUTO PARTS MISC.AUTO PARTS/JAN STMT $598.00ILL DEPT OF AGRICULTURE 2012 PUBLIC APPL.LICENSE $120.00ILLINOIS PORTABLE TOILETS PORTABLE TOILET RENTAL $415.00PRAXAIR DISTRIBUTION INC WIRE MS 33LB $98.27PRAXAIR DISTRIBUTION INC MIG NOZZLE,GAS DIFFUSER $44.62S & S BUILDERS HARDWARE CO PRIMED DBL ACTING HINGE $442.00ILLINOIS STANDARD PARTS INC TAPE,DRILL BITS,CLAMPS $169.89MCLEAN COUNTY MATERIALS CO #8 STONES $1,016.92LAWSON PRODUCTS INC CHOKE CLEANER,SWELL SMELL $250.05LAWSON PRODUCTS INC SWELL SMELL $150.28HOME DEPOT CREDIT SERVICES MAINT SUPPLIES/PARKS $6.37MILLER JANITOR SUPPLY GARBAGE LINERS $42.47MENARDS HARDWARE SUPPLIES $283.18GREEN GUARD FIRST AID & SAFETY FIRST AID SUPPLIES $74.09MILLER JANITOR SUPPLY GARBAGE LINERS $25.97MENARDS TRIM $6.86MENARDS RAWHIDE CHIPS, PAINT $270.90BILL'S KEY & LOCK SHOP KEYS FOR IRNWD CLUBHOUSE $29.60BILL'S KEY & LOCK SHOP KEYS $5.55BILL'S KEY & LOCK SHOP CREDIT FOR OVERPAYMENT ($4.58)MIDWEST EQUIPMENT II BAR LUBE,ULTRA OIL,FUEL $518.84RILCO OF PEORIA INC SHAMROCK PRIMALL $531.10CRESCENT ELECTRIC SUPPLY CO BRADY MOBILE PRINTER $206.42

ILLINOIS LIQUOR CONTROL COMMISSION 2012 LIQ LICENSE RENEWAL $500.00

FARNSWORTH GROUP BROADWAY BRIDGE PHASE III $1,009.75ROWE CONSTRUCTION PAY EST #4(FINAL)FT JESSE $24,856.29

$14,226.12General Fund Parks & Recreation Parks Maintenance TotalGeneral Fund Concessions Golf Course

$500.00General Fund Concessions Golf Course Total

$424,110.85General FundMotor Fuel Tax Fund Public Works Motor Fuel Tax

$25,866.04Motor Fuel Tax Fund Public Works Motor Fuel Tax Total



AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $99.69

COTTER CONSULTING INC APPICATION 18 MMTC/FEB 12 $28,807.21RIVER CITY CONSTRUCTION LLC APPICATION 18 MMTC/FEB 12 $565,146.44

RIVER CITY CONSTRUCTION LLC APPICATION 18 MMTC/FEB 12 $211,546.57

HOERR SCHAUDT LANDSCAPE ARCHITECTSMMTC ON SITE VISITS $3,692.30

U.S. BANK PAYING AGENT FEE-BOND EXP $750.00

WATER PRODUCTS CO OF ILLINOIS COMPLETE CRUB BOX $2,052.00FERGUSON WATERWORKS METER STRAINER 3" $1,301.38FERGUSON WATERWORKS WATER METER 3" COMPOUND $2,100.00YOUNG AMERICA 518 WILD TURKEY REFUND $5.21DONALD & KAREN ELIAS 100 W SHELBOURNE 2 REFUND $11.91BYANSELL LLC 302 N BLAIR REFUND $9.05TOWN OF NORMAL 823 NORMAL AVE REFUND $6.75HAMPSON, JEFF & JESSICA 1414 WHITEFIELD REFUND $8.89BLM ASST'S II%SC 2 CHAIN SPL 200 S UNIT DR REFUND $600.15

MAIL PROCESSING ASSOCIATES CASS CERTIFY MAILING LIST $50.03Mahomet Aquifer Consortium GERDES REGISTRATION MAHOM $30.00R K DIXON CO CROSS-CUT SHREDDER $539.00

WEST SIDE CLOTHING SAFETY BOOTS $120.00AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $294.80ROGERS SUPPLY COMPANY HOT SURFACE IGNITOR $17.73VERMEER SALES & SERVICE INC WINTER&SUMMER OIL $144.72VERMEER SALES & SERVICE INC WINTER&SUMMER OIL $12.89PANTAGRAPH EMPLOYMENT AD/WATER $554.92MENARDS ELECTRICAL TAPE,BATTERIES $13.48MENARDS BAG OIL DRY $20.94MENARDS PRESSURE GAUGE,BLOW GUN $8.46EVERGREEN FS INC. KEROSENE $93.47LAWSON PRODUCTS INC RUBBER COATING,TOWELS $100.32LAWSON PRODUCTS INC RUBBER COATING,TOWELS $83.22LAWSON PRODUCTS INC RUBBER COATING,TOWELS $286.56LAWSON PRODUCTS INC RUBBER COATING,TOWELS $47.01LAWSON PRODUCTS INC AIR FRESHENER,DILL BITS $85.33LAWSON PRODUCTS INC AIR FRESHENER,DILL BITS $117.12LAWSON PRODUCTS INC AIR FRESHENER,DILL BITS $22.27WATER PRODUCTS CO OF ILLINOIS 1" COMPRESSION 90 BEND $96.90FASTENAL COMPANY THREADED ROD $22.73FERGUSON WATERWORKS STRAINER ACC KIT $33.86MENARDS BELL HANGER $20.99WATER PRODUCTS CO OF ILLINOIS 1" COMP 90 BEND $290.70

$25,866.04Motor Fuel Tax FundCommunity Development Fd Community Development Administration

$99.69Community Development Fd Community Development Administration Total

$99.69Community Development FdUptown Station Federal Grants TIGER IL-78-0001

$593,953.65Uptown Station Federal Grants TIGER IL-78-0001 TotalUptown Station Other-Capital Investment Uptown Station

$211,546.57Uptown Station Other-Capital Investment Uptown Station Total

$805,500.22Uptown StationUptown Roads Other-Capital Investment Roads & Storm Sewers

$3,692.30Uptown Roads Other-Capital Investment Roads & Storm Sewers Total

$3,692.30Uptown Roads2010A Recovery Bond Fund Finance Financial Services

$750.002010A Recovery Bond Fund Finance Financial Services Total

$750.002010A Recovery Bond FundWater Fund

$6,095.34Water Fund TotalWater Fund Water Administration

$619.03Water Fund Water Administration TotalWater Fund Water Distribution


Vendor Name Description Transaction AmountWATER PRODUCTS CO OF ILLINOIS BREAKFLANGE KIT $173.00WATER PRODUCTS CO OF ILLINOIS HYDRANT GREASE $24.00WATER PRODUCTS CO OF ILLINOIS WEATHER SHIELD $61.96OFFICE DEPOT INC MARKERS, PENCILS, STAPLES $30.96OFFICE DEPOT INC MARKERS,NOTES,DUSTER $90.34OFFICE DEPOT INC FINE TIP BALL POINT PENS $16.99OFFICE DEPOT INC HIGHLIGHTERS $7.75

WEST SIDE CLOTHING WILLS JEANS&JACKET $181.00PDC LABORATORIES INC FLUORIDE ANALYSIS $15.00AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $20,083.05NICOR GAS WEST RESERVOIR - JANUARY $191.46CORN BELT ENERGY CORP RECORDING EQUIPMENT - JAN $22.25CORN BELT ENERGY CORP PUMP STATION - JANUARY 20 $1,116.19CORN BELT ENERGY CORP HERSHEY RD BOOSTER PUMP - $1,038.15CORRPRO COMPANIES INC CATHODIC PROTECTION CONTR $2,650.00ROGERS SUPPLY COMPANY FAN BLADE FOR TREATMENT $17.90SOUTHLAND ELECTRICAL SUPPLY CIRCUIT BREAKER $355.00SOUTHLAND ELECTRICAL SUPPLY CIRCUIT BREAKER $11.66K & K TOOL & DIE INC PUMP SHAFT REPAIR $218.60ILLINOIS SECTION AWWA WATERCON 12 SYLVESTER REG $250.00Mahomet Aquifer Consortium NAFZIGER REGISTRATION MAH $30.00MICKEY'S LINEN TOWEL RENTAL - LAB $32.29MENARDS ELECRTICAL TAPE, CLAMPS $11.58MENARDS PVC CONDUIT $12.10MILLER JANITOR SUPPLY PAPER TOWELS $49.40ROCKFORD INDUSTRIAL WELDING SUPPLYALUM WIRE $18.72FASTENAL COMPANY T190-AG JOBBER $9.47MENARDS KNIFE BLADES $5.21ROCKFORD INDUSTRIAL WELDING SUPPLYACETYLENE $21.50MENARDS PLUMBING & ELEC SUPPLIES $77.23EAST ST HARDWARE & TOOLS BRASS PLUMBING PARTS $64.70SIDENER ENVIRONMENTAL SERVICES INCTURBIDIMETER CALIBRATION $257.82SIDENER ENVIRONMENTAL SERVICES INCTURBIDIMETER CALIBRATION $16.40FASTENAL COMPANY HARDWARE PARTS $7.13FASTENAL COMPANY HARDWARE PARTS $47.16FASTENAL COMPANY HARDWARE PARTS $40.95MENARDS PVC ELBOWS,COUPLINGS,PIPE $34.49MENARDS CONDUIT AND PVC BUSHING $7.67MENARDS BRONZ BALL VALVES $63.95MCMASTER-CARR SUPPLY CO LOCKING CLIPS $5.06MCMASTER-CARR SUPPLY CO POLYETHYLENE TUBING $42.00MCMASTER-CARR SUPPLY CO TEE FOR 1/2" TUBES $257.44MCMASTER-CARR SUPPLY CO SOCKET HEAD CAP SCREWS $6.40ADVANCE AUTO PARTS BREAK CLEANER $7.98CONTINENTAL CARBONIC PRODUCTS INC CO2 FOR WATER TREATMENT $1,373.94MCLEAN COUNTY CONCRETE HOT PATCH CONCRETE $368.88MISSISSIPPI LIME COMPANY LIME FOR WATER TREATMENT $3,273.76PRISTINE WATER SOLUTIONS SK-7661/ WATER TREATMENT $1,848.00PRISTINE WATER SOLUTIONS PHI-3125 FOR WATER TREATM $3,580.50MISSISSIPPI LIME COMPANY LIME FOR WATER TREATMENT $3,285.42BRENNTAG MID-SOUTH INC CHLORINE/WATER TREATMENT $1,616.00MISSISSIPPI LIME COMPANY LIME FOR WATER TREATMENT $3,271.17M&M PUMP INC PRESSURE WASHER TRIGGER $67.55M&M PUMP INC PRESSURE WASHER TRIGGER $10.00MENARDS TAILER TONGUE BOX $199.00

IL ENVIRONMENTAL PROTECTION AGENCYIL EPA LOAN PAYMENT $183,518.67IL ENVIRONMENTAL PROTECTION AGENCYIL EPA LOAN PAYMENT $12,098.02

$2,893.42Water Fund Water Distribution TotalWater Fund Water Treatment

$46,171.13Water Fund Water Treatment TotalWater Fund Water Debt Service

$195,616.69Water Fund Water Debt Service Total

$251,395.61Water Fund



UNIVERSITY OF ILLINOIS GROUNDWATER LEVEL MONITOR $4,234.00CLARK DIETZ INC WATER WELL#18CONSTRUCTION $121.86CLARK DIETZ INC GROVE ST WATER MAIN REPLC $3,650.00CLARK DIETZ INC OAK ST WATER MAIN REPLC $6,707.13CLARK DIETZ INC MAIN ST WATER MAIN CONSTR $2,813.70CLARK DIETZ INC GREGORY ST WM REPLACEMENT $487.50

AMEREN ENERGY MARKETING ENERGY,MISO,RPS,DELIVERY $689.42CORN BELT ENERGY CORP SEWAGE PUMP STATIONS $3,398.38BRADFORD SUPPLY CO PVC COUPLING $68.06BRADFORD SUPPLY CO PVC COUPLING $58.36BRADFORD SUPPLY CO PVC PIPE $82.55MENARDS GALVANIZED STRAP,CEMENT $86.51PARKWAY AUTO LAUNDRY CARWASHES $7.00MENARDS PAPER FILTER,BOLT SNAP $6.67MENARDS AVIATION SNIPS,PIPE STRAP $11.98MENARDS BROOM $6.86MENARDS 4WAY CONNECTOR $7.99MCLEAN COUNTY MATERIALS CO RECYCLE CONCRETE $1,308.06WATER PRODUCTS CO OF ILLINOIS MISC SUPPLIES $49.50MOTION INDUSTRIES INC GASKETS,OIL SEALS $18.62FASTENAL COMPANY WEDGE ANCHOR $1.79

ECOLOGY ACTION CENTER STORM WATER OUTREACH PROG $10,352.94

MUTUAL OF OMAHA INS COMPANY PREMIUMS FOR:MARCH 2012 $6,794.28HORTON GROUP INC HBS AFE - MAR,2012 $3,720.00

RYAN, JESSICA CONTRACTUAL SERVICES RYAN $100.00LT. PAUL SMITH PENSION TRAINING - SMITH $230.59

Water Capital Investment Water Capital Investment

$18,014.19Water Capital Investment Water Capital Investment Total

$18,014.19Water Capital InvestmentSewer Fund Sewer Administration

$5,801.75Sewer Fund Sewer Administration Total

$5,801.75Sewer FundStormwater Management Fd Stormwater Management Administration

$10,352.94Stormwater Management Fd Stormwater Management Administration Total

$10,352.94Stormwater Management FdHealth & Dental Ins Fund Administration - City Mgr Health Insurance

$10,514.28Health & Dental Ins Fund Administration - City Mgr Health Insurance Total

$10,514.28Health & Dental Ins FundPolice Pension Fund Police Police Pension

$330.59Police Pension Fund Police Police Pension Total

$330.59Police Pension Fund

$1,556,428.46Grand Total


March 1, 2012

Motion to Award the Bid for Water Main and Service Line Materials to Water Products Co., Bloomington IL PREPARED BY: Steve Gerdes, Water Director REVIEWED BY: Mark R. Peterson, City Manager BUDGET IMPACT: Funds in the amount of $146,000 are budgeted in account

number 502-8030-434.35-10 and funds in the amount of $38,000 are budgeted in account number 502-8030-434.35-62 of the FY2012-13 Water Department Budget. The total cost will depend upon the actual quantities used over a one year period.

STAFF RECOMMENDATION: Approval ATTACHMENTS: Bid Tabulation

BACKGROUND The Water Distribution Division uses a large number of different materials and supplies in water main and service installation and repair work. These materials include valves, hydrants, tapping valves, tapping sleeves, repair clamps, corporation stops, curb stops, curb boxes, and valve boxes to name a few. All materials are purchased on an as needed basis. Due to the wide variety of materials used, and the availalable storage space, not all materials that may be required are kept on hand at the Water Department. It is very important that the supplier used for these materials be able to provide timely delivery of supplies during non-emergency, as well as emergency, situations. DISCUSSION/ANALYSIS Bid specifications and forms were sent to six known suppliers. Bid specifications were detailed and the bidders were required to provide guaranteed delivery times for items that were both in stock and not in stock. Bidders were also required to provide after hours contacts and delivery times for emergency repair items. Bidders were informed that the bid would be awarded based upon total cost, delivery lead-time, and service. Specifications for materials included detailed requirements for specific components meeting the Water Department’s current standard materials list. Quantities listed on the bid form are estimated and purchases will be on an as needed basis. The bid term was clearly stated as one year. Bids were opened and read on Thursday, February 23, 2012 at 11:00 AM. Only one bidder responded. A bid tabulation is attached to this report for your review.


As noted previously, bidders were notified in the bid documents that the award of the bid would be based upon total cost of all items, availability, delivery lead time, emergency response time, and compliance with specifications. Bidders were also required to complete and sign a guarantee of delivery and service form. Shown below is a summary of the response of the bidder regarding number of items bid, number of items in stock, delivery times, and emergency response information. #of Items Lead Time Lead Time Emergency Bidder Items Bid in Stock Stock Items Non-Stock Response Time Water Products 118 (all) 118 30 minutes 4 hr to 2 days 30 minutes Comparing number of stock items, lead times and emergency response time, Water Products provides excellent availability and service. Overall, prices were up 2.2% over FY2011-12. Staff is recommending acceptance of the bid from Water Products Co. Inc. for water main materials at the prices bid and at the quantities actually required during the upcoming FY2012-13.

Description Quantity Unit Price Total Price In Stock

1 Copper Pipe, Seamless 100 FT 5.90$ 590.00$ YES

2 Copper Pipe, Seamless 500 FT 7.65$ 3,825.00$ YES



5 Rigid Copper Pipe, 1 1/2" X 20' 60 FT 12.00$ 720.00$ YES

6 Rigid Copper Pipe, 2" X 20' 60 FT 18.50$ 1,110.00$ YES

7 Corporation Stop, AWWA/CC Thread, Compression 12 EA 21.80$ 261.60$ YES

8 Corporation Stop, AWWA/CC Thread, Compression 50 EA 33.00$ 1,650.00$ YES



11 Curb Stop, Flathead 12 EA 43.75$ 525.00$ YES

CTS Compression x CTS Compression

12 Curb Stop, Flathead 50 EA 64.00$ 3,200.00$ YES






15 Curb Box Complete, Arch Style, Erie Pattern, 100 EA 38.00$ 3,800.00$ YES

1" Upper with Rod, with Two Hole Erie Pattern Lid

16 Curb Box Complete, Arch Style, Erie Pattern, 10 EA 62.00$ 620.00$ YES

1" Upper with Rod, with Two Hole Erie Pattern Lid

17 5 1/4" Non-Metallic Adjustable Valve Box 50 EA 101.00$ 5,050.00$ YES

Lid Marked "Water"

18 Valve Box Stabilizer - Non Metallic 50 EA 23.00$ 1,150.00$ YES

19 1", 3 Part Union, 22 CTS Compression x 36 EA 14.00$ 504.00$ YES

22 CTS Compression

20 1 1/2", 3 Part Union, 22 CTS Compression x 12 EA 43.00$ 516.00$ YES

22 CTS Compression

21 2", 3 Part Union, 22 CTS Compression x 12 EA 57.00$ 684.00$ YES

22 CTS Compression

22 4" Resilient Wedge Tapping Valve, W/ Stainless Steel Bolts 6 EA 444.00$ 2,664.00$ YES

Ductile Iron


Ductile Iron


Ductile Iron

25 10" Resilient Wedge Tapping Valve, W/ Stainless Steel Bolts 1 EA 1,326.00$ 1,326.00$ YES

Ductile Iron

----- Water Products -----


Ductile Iron


Ductile Iron

28 18" Resilient Wedge Tapping Valve, W/ Stainless Steel Bolts 1 EA 10,500.00$ 10,500.00$ NO

Ductile Iron

29 4" Resilient Wedge Mechanical Joint Gate Valve 5 EA 335.00$ 1,675.00$ YES

Ductile Iron, W/ Stainless Steel Bolts





32 10" Resilient Wedge Mechanical Joint Gate Valve 1 EA 1,055.00$ 1,055.00$ YES


33 12" Resilient Wedge Mechanical Joint Gate Valve 1 EA 1,334.00$ 1,334.00$ YES


34 4 X 4 All Stainless Tapping Sleeve w/ stainless bolts 1 EA 312.00$ 312.00$ YES


36 6 X 6 All Stainless Tapping Sleeve w/ stainless bolts 3 EA 360.00$ 1,080.00$ YES










46 12 X 12 All Stainless Tapping Sleeve w/ stainless bolts 1 EA 1,120.00$ 1,120.00$ YES
















62 Hydrastop Line Stop Sleeve 4 EA 815.00$ 3,260.00$ YES

63 Hydrastop Line Stop Sleeve 12 EA 1,010.00$ 12,120.00$ YES




67 4 " Full Circle All Stainless Steel Repair Clamp 6 EA 57.00$ 342.00$ YES

7 1/2" to 8" long


12" to 12.5" long


Minimum 20" long


Minimum 24" long

71 6" Full Circle All Stainless Steel Repair Clamp 12 EA 71.00$ 852.00$ YES

7 1/2" to 8" long

72 6" Full Circle All Stainless Steel Repair Clamp 12 EA 104.00$ 1,248.00$ YES

12" to 12.5" long


Minimum 24" long


Minimum 36" long


7 1/2" to 8" long


12" to 12.5" long


Minimum 24" long


Minimum 30" long


12" to 12.5" long


Minimum 24" long


Minimum 30" long


12" to 12.5" long


Minimum 24" long


Minimum 30" long


Minimum 20" long


Minimum 24" long

87 18" Full Circle All Stainless Steel Repair Clamp 2 EA 954.00$ 1,908.00$ YES

Minimum 30" long

88 18" Full Circle All Stainless Steel Repair Clamp 2 EA 1,155.00$ 2,310.00$ YES

Minimum 36" long


Minimum 24" long


Minimum 30" long

91 4" X 1 1/2" Service Saddle, Epoxy Coated 1 EA 47.00$ 47.00$ YES

With Double SS Straps, CC Threads

92 4" X 2" Service Saddle, Epoxy Coated 1 EA 47.00$ 47.00$ YES




94 6 X 2 Service Saddle, Epoxy Coated 4 EA 54.00$ 216.00$ YES


95 8 X 1 1/2 Service Saddle, Epoxy Coated 2 EA 62.00$ 124.00$ YES
























107 2 - 2 1/2" Nozzles and 1- 4" Nozzle, 5 1/4" Valve, 4' Bury, 4 EA 1,475.00$ 5,900.00$ YES

National Standard Nozzle Threads, 6" MJ Inlet,

Counterclockwise to open, Traffic Flange Design

108 2 - 2 1/2" Nozzles and 1- 4" Nozzle, 5 1/4" Valve, 4.5' Bury, 6 EA 1,506.00$ 9,036.00$ YES






110 2 - 2 1/2" Nozzles and 1- 4" Nozzle, 5 1/4" Valve, 5.5' Bury, 4 EA 1,575.00$ 6,300.00$ YES






112 4" Megalug Mechanical Joint Restraint 12 EA 30.00$ 360.00$ YES






118 18" Megalug Mechanical Joint Restraint 6 EA 210.00$ 1,260.00$ YES

253,826.60$


March 1, 2012

Motion to Rescind a Purchase Contract to Altorfer Equipment of Peoria, Illinois and Award a Purchase Contract to the Lowest Responsible Bidder, Martin Equipment of Goodfield, IL for a Vibratory Compaction Roller in the Net Amount of $25,000. PREPARED BY: Robin Weaver, Director of Public Works REVIEWED BY: Mark R. Peterson, City Manager Steven R. Mahrt, Corporation Counsel Scott Dennewitz, Street Supervisor BUDGET IMPACT: This item was budgeted and funds in the of $28,325 are

available in 733-7020-431.70-20 STAFF RECOMMENDATION: Approval ATTACHMENTS: Bid Chart, Previous Council Action Report (12/19/11)

BACKGROUND The firm that was originally awarded the purchase contract for a Compaction Roller on December 19, 2011, Altorfer Equipment, has informed staff that they are not able to supply the equipment bid at any cost as it is no longer made by the manufacturer. In response, staff asked if the firm could provide a better or bigger roller for the same cost. The request was declined.

DISCUSSION/ANALYSIS Since the Town still requires a Compaction Roller for hot asphalt patching and to compact gravel in alleys and on roadway shoulders, staff recommends rescinding the initial contract and awarding a purchase contract to the lowest responsible bidder, Martin Equipment of Goodfield, Illinois. Martin Equipment has agreed to meet their net bid price and is able to provide the equipment. As shown on the attached bid sheet, the cost of the Compaction Roller is $27,000 less a trade in value of $2,000 for a net cost of $25,000. This amount is $400 more than the initial contract.

Summary of Bids

October 18, 2011

Vibratory Compaction Roller

Bidder Model Cost Trade In Net Price

Cummings, McGowan & West

St. Louis, MO Mauldin 4000 14,225 500 $13,725 *

Birkeys

Bloomington, IL Wacker RD16‐100 26,500 3,500 $23,000 *

Altorfer Equipment

Peoria, IL CAT CB14 27,600 3,000 $24,600 **

Martin Equipment

Goodfield, IL Beuthling B300 27,000 2,000 $25,000

Birkeys

Bloomington, IL Case DU201 33,500 3,500 $30,000

McAllister Equipment

Springfield, IL Volvo D‐22 32,660 2,600 $30,060

(*) Bid does not meet specifications (**) Recommended bidder


December 15, 2011

Motion to Award a Purchase Contract to the Lowest Responsive Bidder, Altorfer Equipment of Peoria, Illinois for a Vibratory Compaction Roller in the Amount of $24,600. PREPARED BY: Robin Weaver, Director of Public Works REVIEWED BY: Mark R. Peterson, City Manager Scott Dennewitz, Street Division Supervisor BUDGET IMPACT: This item was budgeted and funds in the amount of $28,325

are available in 733-7020-431.70-20 STAFF RECOMMENDATION: Approval ATTACHMENTS: Bid chart

BACKGROUND The Street Division of Public Works utilizes a Compaction Roller for hot asphalt patching and to compact gravel in alleys and on roadway shoulders. This scheduled replacement of a 1999 model is needed based on the age and condition of the existing unit (12 years) and the needs of the Town to continue to provide street maintenance.

DISCUSSION/ANALYSIS Bids were opened on October 18, 2011. A bid chart is attached. Of the six (6) bids received, two of the firms (Birkeys of Bloomington, Il and Cummings, McGowan & West of St. Louis, Mo) submitted bids which do not meet specifications. Specifically the Birkeys’ bid for a Wacker RD16-100 does not meet specifications for two reasons:

1. It does not meet the minimum operating weight of 3500 lbs. It weighs 3351 lbs. 2. It does not meet the minimum water tank capacity of 39 gallons. It has a 26.4 gallon water tank.

The bid from Cummings, McGowan & West does not meet specifications in three ways.

1. It has a gasoline engine when a diesel engine is required. 2. It has an 18 HP engine; the minimum requirement is a 21 HP engine. 3. The dealership is not within the 60 mile radius required in the specifications. The dealership is

located in St. Louis, MO.


Of the responsive bids, the one submitted by Altorfer Equipment of Peoria, IL is the lowest bid at a net price of $24,600 which includes a $3,000 trade-in credit for the existing roller. Staff recommends that the Council award the purchase to Altorfer Equipment.


March 1, 2012

Motion to Accept a Bid in the Amount of $381,070.54 from Sentinel Technologies for the Purchase of Network Infrastructure Equipment PREPARED BY: Mindy L. Dance, Director of Information Technology REVIEWED BY: Pamela S. Reece, Deputy City Manager BUDGET IMPACT: A total of $400,000 was budgeted for this project ($250,000 in

line item 332-9835-466.46-90, $63,100 in line item 534-8010-434.75-40, $69,000 in line item 535-7520-432.75-45 and $17,900 in line item 733-4010-415.75-45). This purchase will result in a budget surplus of $18,929.46.

STAFF RECOMMENDATION: Approval ATTACHMENTS: Bid Recap

BACKGROUND The construction of the Town's Local/Wide Area Network began in 1998. The network was designed to electronically connect all of the outlying facilities to City Hall to improve communication and to create data sharing opportunities throughout the entire organization. Since that time funds have been budgeted in the Equipment Replacement Reserve to make future enhancements to the network. The networking equipment purchased during the 2007-08 Fiscal Year is scheduled for replacement in this Fiscal Year. As a result, the Information Technology staff prepared a bid document for network infrastructure equipment. The scope of this bid covers the replacement and addition of network hardware for Uptown Station such as routers, switches, servers, firewall, and wireless access points and controller. Additionally there is software included in this bid that will be utilized to constantly monitor the network and alert IT staff of potential problems. DISCUSSION/ANALYSIS Bids were opened for the 2012 Network Infrastructure on Thursday, February 2, 2012 at 10:30 a.m. The summary of bids is attached to this report. Staff has evaluated the bid submissions and is recommending Sentinel Technologies be awarded the bid in the amount of $381,070.54. Staff applied the local preference purchasing policy to the two local bidders, Burwood Group and BTS. Those bids were still higher after the adjustment was made. Continential Resources bid was not complete because they did not include the required 4 year maintenance contract. Sentinel’s bid was complete and all items were included. If approved, we anticipate the equipment to be received within 30 days. Sentinel Technologies will be responsible for the installation and configuration of the equipment.

Base LPPP Opt Opt Opt LPPPName Local Bid Bid Cont Mgmt Svcs Total TotalBurwood Group Yes 345082.58 334730.10 22537.70 10380.00 28636.00 406636.28 394437.19Myriad Supply No 74200.00 74200.00 0.00 0.00 0.00 74200.00 74200.00Shields Environmental No 376965.00 376965.00 33586.00 15692.00 0.00 426243.00 426243.00BTS ‐ Cisco Yes 364675.00 353734.75 22250.00 20495.00 32450.00 439870.00 426673.90BTS ‐ Force 10 Yes 342385.00 332113.45 22250.00 20495.00 32450.00 417580.00 405052.60Continental Resources No 309696.00 309696.00 19744.00 8831.00 20500.00 358771.00 358771.00Sentinel No 327652.00 327652.00 20675.40 8743.14 24000.00 381070.54 381070.54


March 1, 2012

Motion Accepting a Proposal and Authorizing Staff to Enter Into a Contract with Sentinel Technologies for the Purchase of a Cisco Voice Over Internet Protocol (VOIP) Telecommunication System at a Cost not to Exceed $350,000 PREPARED BY: Mindy L. Dance, Director of Information Technology REVIEWED BY: Pamela S. Reece, Deputy City Manager Mark R. Peterson, City Manager BUDGET IMPACT: $350,000 is budgeted in line item 733-4010-415.75.45 for the

telephone system replacement in Fiscal Year 2012-13. STAFF RECOMMENDATION: Approval ATTACHMENTS: None

BACKGROUND On January 5th staff released a Request for Proposals to replace the Town’s current telephone system with a VOIP telecommunication system. The current phone system was purchased in Fiscal Year 2001-02 and was placed on a 10 year replacement cycle. Staff postponed replacement one year to coincide with the relocation of City Hall offices to Uptown Station.

DISCUSSION/ANALYSIS A staff committee was formed to review the proposals and participate in vendor demonstrations. The committee was comprised of Staff from Water, Finance, Information Technology, Police, Clerk, Library and Parks & Recreation Departments. Proposals were submitted by seven companies for the VOIP telecommunication system. The figures contained below include the base system price, optional components and annual maintenance costs. Only Sentinel included servers to house the software in their proposal. Therefore, we had to adjust the other vendors proposed costs to make them comparable.

Vendor Name Manufacturer Est. 1 Yr Cost Est. 5 Yr Cost Est. 10 Yr CostFrontier Communications Mitel $377,159 $498,260 $649,637IP Communications, Inc. Mitel $336,648 $372,592 $417,522Tech Electronics Mitel $368,269 $400,373 $490,373Telcom Innovations Group Mitel $272,189 $359,389 $468,389Heart Technologies, Inc ShoreTel $313,829 $389,582 $484,273Sentinel Technologies Cisco $297,061 $358,725 $435,805Burwood Group, Inc. Cisco *$185,889


*Burwood Group, Inc.’s response was found to be unresponsive due to incorrect licensing numbers and not meeting the expected survivability standards set forth in the RFP. After the initial review of the proposals, the committee invited four of the vendors for demonstrations, including Sentinel Technologies, Heart Technologies, Telcom Innovations Group and IP Communications, Inc. The committee evaluated each of the vendors based on quality of product, functionality, ease of use and administration, cost, level of experience and responsiveness to the conditions of the RFP. Following the vendor presentations, the committee is recommending the selection of Sentinel Technologies and the Cisco IP Telecommunication system. If approved, the next step will be to complete a needs assessment with all departments which will identify the equipment to be included in the order. The timeline going forward is as follows:

March 12-23 Audit and analysis of phone system/design March 26 Bill of Materials finalized. Contract is signed and order is placed. April-May Implementation June Pilot group testing, IT Staff training and Town Staff training June 15th (est.) Cutover to coincide with City Hall move to Uptown Station Thirty days after cutover Final acceptance and project closeout


March 1, 2012

Motion Accepting a Proposal and Authorizing Staff to Enter into an Agreement with STL BTS for Information Technology Project Management Services PREPARED BY: Pamela S. Reece,Deputy City Manager REVIEWED BY: Mindy L. Dance, Director of Information Technology Mark R. Peterson, City Manager BUDGET IMPACT: Estimated costs for Project Management Services range

between $36,000 and $45,600. Sufficient funds are budgeted within the FY 2012-13 Operating and Capital Improvements Budget in line item 733-4010-415.75-45 to cover this expense.

STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposal

BACKGROUND The FY2011-12 budget includes funds for the design and implementation of the information technology network for the Uptown Station. Funds for replacement of the Town’s phone system, to a voice-over-internet protocol (VOIP) system, are reflected in the FY2012-13 budget, tying in to the completion of the Uptown Station project. In other action items on the agenda for this meeting, Council is requested to approve acquisition of network infrastructure equipment and accept a proposal for a VOIP telecommunication system.

Throughout this year, Town staff has been working diligently on preparing for the operational transition to Uptown Station. Information Technology staff have been focusing on the network and phone system, including developing bid specifications and requests for proposals for these systems.

In preparing for the monumental organizational change associated with the transition to Uptown Station, and the acquisition and installation of new network and telecommunication systems, it became apparent that third party expertise would be extremely valuable in assisting Town staff with this project. Current Information Technology staffing levels support daily operations and serve the entire organization. The time commitment and attention required to address a wide variety of project details and ensure a smooth transition will pose a significant challenge for staff. For these reasons, staff sought project management services for the information technology component of the Uptown Station project.

DISCUSSION/ANALYSIS


On February 1, 2012, staff issued a Request for Proposals for Project Management Services to four vendors identified as having the expertise and experience with information technology project management/owners representative services. The RFP required responses within a tight timeline with proposals due on February 13, 2012. None of the four vendors submitted proposals. Desiring third party expertise and assistance on the pending Uptown Station network and telecommunications project, staff contacted area vendor STL Business and Technology Solutions (BTS) concerning project management services. STL and staff have jointly developed a proposed scope of work for the project. Project Management Services will include the following:

• Coordinate the project schedule with the vendor • Provide technical review • Conduct weekly progress meetings • Manage change order requests, including value, cost and priority of such change orders • Facilitate resolution of issues and coordinate solutions with vendor on Town’s behalf • Provide Town with information to manage contracts with vendor, including evaluating vendor

performance • Attend vendor project team meetings • Conduct regular installation site meetings and report progress, defects and issues • Coordinate the preparation of punch list items • Assure that vendor assembles and delivers to all guarantees, warranties and

operating/maintenance manuals as defined in project contracts Based on discussions with staff and a review of the project timeline for Uptown Station, STL has estimated the project management scope of work to entail approximately 20 weeks, commencing the week of March 5 and concluding in early July. The proposed cost for these professional services is $120 per hour with an estimated 300 to 380 hours of work. Therefore, the anticipated cost ranges between $36,000 and $45,600. Although staff is confident in the equipment and telecommunications system selected for this project as well as the planning and infrastructure incorporated in the Uptown Station construction project, staff strongly recommends Council authorization to move forward with STL for technology consulting services to ensure a smooth and successful transition to Uptown Station.


March 1, 2012

Resolution Authorizing Execution of an Agreement with Henricksen for the Purchase and Installation of Furniture for Uptown Station in the Amount of $559,184.63 PREPARED BY: Pamela S. Reece,Deputy City Manager REVIEWED BY: Mark R. Peterson, City Manager BUDGET IMPACT: Funds for this component of the Uptown Station project in the

amount of $700,000 are budgeted in FY2011-12 and FY2012-13 in line item 332-9835-466.46-90. Consequently, approval of the recommended bid will result in a project budget savings of $140,815.

STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Resolution; Vendor Proposal Tabulation

BACKGROUND The Town has been working closely with RATIO Architects and Cotter Consulting to prepare for the final stages of the Uptown Station project. At the December 5, 2011 meeting, Council authorized the first package of furniture, furnishings and equipment from Resource One which included workstations, filing and storage systems. At that time, staff reported that a second package would be forthcoming.

Package Two consists of “soft seating” in reception areas and conference rooms, conference room tables and transportation waiting area seating

DISCUSSION/ANALYSIS RATIO Architects issued Furniture Package Two with proposals due on February 8, 2011. RATIO has performed a thorough analysis of the responses and has provided the attached tabulation.

DEALER AMOUNT

Henriksen (Itasca) $559,184.63

Resource One (Springfield) $571,045.94

Illini Supply (Decatur) $644,454.85


The low bid from Henriksen is $140,815 under the budget estimate of $700,000. Funds are budgeted in the Uptown Capital Investment Fund 332-9835-466.46-90 in FY2011-12 and FY2012-13.

Staff recommends that Council authorize the execution of an agreement with Henricksen for the purchase and installation of furnishings associated with FFE Package Two for Uptown Station.

RESOLUTION NO. _________

RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HENRICKSEN FOR THE PURCHASE AND INSTALLATION OF FURNITURE FOR UPTOWN STATION IN THE AMOUNT OF $559,184.63 WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and WHEREAS, the Town of Normal requested proposals for soft seating in Uptown Station reception areas, conference rooms and transportation waiting area and other assorted furniture for Uptown Station; and WHEREAS, Henricksen of Itasca, Illinois, submitted a proposal in accordance with the specifications set forth in the request for proposals in the amount of $559,184.63; and WHEREAS, RATIO Architects, Inc., acting as the Town’s representative, reviewed said proposal and is recommending that the Town enter into an agreement with Henricksen for the furniture, furnishings and equipment specified in the Request for Proposals; and WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to enter into an agreement with Henricksen for furniture, furnishings and equipment for the Uptown Station as provided herein. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS: SECTION ONE: That the City Manager be and he is hereby authorized and directed to negotiate an agreement with Henricksen for the purchase and installation of furniture, furnishings and equipment for Uptown Station in accordance with specifications set forth in the Request for Proposals in an amount not to exceed $559,184.63. SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to retain an original of said executed agreement in her office for public inspection. ADOPTED this ______ day of _____________________, 2012. ________________________________________

President of the Board of Trustees of the Town of Normal, Illinois

ATTEST: ______________________________________ Town Clerk (seal)


March 1, 2012

Resolution Authorizing the Execution of an Intergovenmental Agreement with McLean County to Share Network Access Costs for Wireless Mobility PREPARED BY: Mindy L. Dance, Director of Information Technology REVIEWED BY: Pamela S. Reece, Deputy City Manager Mark R. Peterson, City Manager BUDGET IMPACT: Entering into this agreement would result in a savings of

$3,300 annually. STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Resolution and Agreement

BACKGROUND Since July, 2008 both the Town and McLean County have leased a T1 line to facilitate communications from the squad cars to our respective networks. The County approached Town staff to see if there was an interest in sharing a T1 for this network traffic.

DISCUSSION/ANALYSIS The Town currently pays approximately $550 per month for leasing the T1 from Frontier. If approved, the County would pay 50% of this cost which would result in a savings of approximately $3,300 per year. IT Staff from both the Town and County have evaluated the utilization of our current T1 circuits and are confident there will be sufficient bandwidth to accommodate both of our needs. If Council approves the proposed resolution, McLean County staff will present the resolution to the County Board for action.

RESOLUTION NO. __________________ A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF NORMAL AND THE COUNTY OF MCLEAN TO SHARE NETWORK ACCESS COSTS FOR WIRELESS MOBILITY

WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters concerning its local government and affairs; and

WHEREAS, the Town of Normal intends to enter into an Intergovernmental Agreement between the Town of Normal and the County of McLean to share network access costs for wireless mobility; and

WHEREAS, the Town intends to lease a network data line for the purpose of

transmitting criminal justice information; and WHEREAS, the County desires to utilize a network data line for the purpose of

transmitting criminal justice information; and WHEREAS, it is in the best interest of the health, safety and welfare of the citizens of

Normal to enter into said Intergovernmental Agreement with the County of McLean to share network access costs for wireless mobility.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:

SECTION ONE: That the Town of Normal hereby authorizes the President of the Board of Trustees to enter into an Intergovernmental Agreement with the County of McLean to share network access costs for wireless mobility. A copy of said Intergovernmental Agreement is marked Exhibit "A", attached hereto and incorporated herein by reference.

SECTION TWO: That the Town Clerk be, and she is hereby authorized and directed to attest to the signature of the President of the Board of Trustee on said agreement and to retain a fully executed original of said agreement in her office for public inspection.

ADOPTED this _____ day of _____________, 2012. APPROVED: ____________________________________


ATTEST: ______________________________________ Town Clerk (Seal)

INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF NORMAL AND THE COUNTY OF MCLEAN TO SHARE NETWORK ACCESS COSTS FOR WIRELESS MOBILITY

WHEREAS, pursuant to Article VII, Section 10 of the Illinois Constitution, Town of Normal (hereinafter “Normal”) is permitted to enter into Intergovernmental Agreements to obtain or share services with the County of McLean (hereinafter the “County”); and WHEREAS, the County is a body politic and corporate and, pursuant to Article VII, Section 10 of the Illinois Constitution, is permitted to enter into Intergovernmental Agreements to obtain or share services with Normal, and WHEREAS, Normal intends to lease a network data line for the purpose of transmitting criminal justice information, and WHEREAS, the County desires to utilize a network data line for the purpose of transmitting criminal justice information, WHEREAS, Normal and the County deem it to be in their best interests to enter into an Intergovernmental Agreement to make available network connectivity between Normal and the County and to share the expense of a network data line; now, therefore IT IS HEREBY AGREED AS FOLLOWS: Normal agrees:

1. To enter into an agreement with a network data line service provider of its choice which allows the sharing of service with the County. Normal will use it best effort to have an agreement in place no later than April 16, 2012. Normal agrees that any such agreement will be between Normal and the provider and that the County will not be a party to such agreement and that the County will have no obligation to make payments directly to the provider or perform any obligations under the agreement except as provided herein.

2. To install and maintain the computer hardware and communication networks required to install network data line at their location and to give County access to the network data line.

3. To provide to the County, on a best efforts basis, access to the network data line at a 95% level, 7 days per week, 24 hours per day. However, when Normal deems that it is necessary to upgrade the operating system, software version or associated networking equipment, the system may be temporarily unavailable. Notwithstanding, catastrophes

such as hardware failure and/or loss of power can and will occur. Therefore, availability and restoration of access to the network data line will be provided as soon as possible.

The County agrees:

1. To pay Normal one half (1/2) of any fee charged by the network data line service provider for use of the network data line. Payment shall be made monthly upon presentation of an invoice from the provider.

2. To install and maintain any computer hardware and communication networks required to have access to the network data line at its location.

3. To abide by all rules and regulations for the use of the network data line as required by the Provider or state or federal law and to avoid taking any action that may cause Normal to be found to be in breach of its agreement with the provider. To the extent permitted under State and Federal law, indemnify and hold Normal harmless from all causes of action and the costs of defending any such actions arising out of the County’s use of the data network line.

Normal and the County agree that:

1. This Intergovernmental Agreement shall remain in full force and effect so long as Normal has an agreement with a network data line service provider. Normal is not required to keep an agreement in place and may terminate or opt not to renew any agreements it has with a network service provider, provided, however, that Normal must give County with 120 days written notice of any effective termination date. County may not terminate this agreement during any then current term of an agreement Normal has with any network data provider. County may terminate the Agreement at any time within 120 days of the termination date of any tehn current network data serviceagreement by giving written notice to the Town 120 days prior to the termination date of such agreement.

2. This Intergovernmental Agreement is severable, and the validity or unenforceability of any provision of the Agreement, or any part hereof, shall not render the remainder of this Agreement invalid or unenforceable.

3. This Intergovernmental Agreement shall continue in full force and effect commencing

upon the date the last party to this Agreement has signed until such time as it may be amended or revised by the same action that caused its adoption, or terminated as provided above.

4. Normal and the County hereto agree that the foregoing constitutes all of the Agreement and in witness whereof, the parties have affixed their respective signatures and certifications on the dates indicated below.

Normal and the County hereto agree that the foregoing constitutes all of the Agreement and in witness whereof, the parties have affixed their respective signatures and certifications on the dates indicated below. For the Town of Normal: For McLean County: ______________________________ _________________________ Chris Koos, Mayor Matt. Sorensen, Chairman Town of Normal McLean County Board ATTEST: ATTEST: ______________________________ _________________________ Wendy Briggs, City Clerk Kathy Michael Town of Normal, Illinois Clerk of the McLean County Board, McLean County, Illinois


March 1, 2012

Resolution Authorizing the Execution of an Intergovernmental Agreement for Police Shooting Range Facility with the City of Bloomington PREPARED BY: Kirk Ijams, Assistant Chief of Police REVIEWED BY: Richard Bleichner, Chief of Police BUDGET IMPACT: Sufficient funds are included in the FY 2011-12 budget to cover

costs associated with this agreement. STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Resolution/Agreement

BACKGROUND

Since 1994 the Town of Normal and the McLean County Sheriff’s office have participated in an intergovernmental agreement with the City of Bloomington for the use of Bloomington’s range facilities. This agreement provides a facility for the Town to use during our annual firearms qualifications and monthly open range training. The Police Departments Emergency Response Unit also uses this facility on a bi-monthly basis for their firearms training.

DISCUSSION/ANALYSIS

This agreement allows the police department access to a firearms training facility set up specifically for police training. The agreement provides the Town of Normal with 25 individual days a year to schedule range qualification and training.

The previous agreement was a three year agreement expiring on June 30, 2011 and had an annual fee of $8,221.98 in the last year. Prior to the end of the contract, Normal Police administration determined there were items listed in the “VI. Maintenance” section that were never completed by the City of Bloomington as agreed to. The City of Bloomington agreed to make one of the improvements and not to increase the range fee during the 2012 calendar year. They will also be conducting a feasibility study in 2012 to determine the continued use and operation of the range facility.

The proposed agreement is for a one year term and the cost would remain the same as the last agreement at $8,221.98. If approved, this agreement will be in effect from January 1, 2012 through December 31, 2012.

RESOLUTION NO. ____________ A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR POLICE SHOOTING RANGE FACILITY WITHTHE CITY OF BLOOMINGTON WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and WHEREAS, the Town of Normal has previously entered into an Intergovernmental Agreement with the City of Bloomington for the purpose of utilizing the City of Bloomington's Shooting Range Facility for the purpose of police training; and WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to enter into an intergovernmental agreement with the City of Bloomington for the use of the City's Shooting Range Facility.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:

SECTION ONE: That the terms of the agreement submitted by the City of Bloomington as aforesaid be, and the same are hereby, accepted on behalf of the Town of Normal.

SECTION TWO: That the Town of Normal hereby authorizes the President of

the Board of Trustees to enter into an Intergovernmental Agreement for Police Shooting Range with the City of Bloomington. A copy of said Agreement is marked Exhibit "A", attached hereto and incorporated herein by reference.

SECTION THREE: That the Town Clerk be, and she is hereby authorized and

directed to attest to the signature of the President of the Board of Trustee on said agreement and to retain a fully executed original of said agreement in her office for public inspection.

ADOPTED this _____ day of _____________, 2012. APPROVED: ____________________________________


ATTEST: ______________________________________ Town Clerk (seal)

1

INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF BLOOMINGTON

AND THE TOWN OF NORMAL REGULATING THE USE BY THE TOWN OF NORMAL

OF THE POLICE SHOOTING RANGE FACILITY OF THE CITY OF BLOOMINGTON

WHEREAS, under Article 7, Section 10, of the 1970 Illinois Constitution, units of local government may contract among themselves to obtain or share services and to exercise, combine, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the City of Bloomington and the Town of Normal are home rule municipalities under article 7, section 6, of the 1970 Illinois Constitution; and WHEREAS, the City of Bloomington and the Town of Normal desire to agree on the manner in which Law Enforcement Agencies use the Police Shooting Range owned by the City of Bloomington; and WHEREAS, the Board of Trustees of the Town of Normal and the Bloomington City Council have, by appropriate actions, authorized this Agreement, I. STATEMENT OF PURPOSE The shooting range owned by the City of Bloomington is intended to supply training supplemental to the training required by the Police Training Act (50 ILCS 705/1 et seq.) and the Firearms Training for Peace Officers Act (50 ILCS 710/1, et seq.). The facility is owned by the City of Bloomington and is located in Martin Township in unincorporated McLean County. II. DEFINITIONS When used in the Agreement, the following terms shall have the meaning indicated: "Agency/Agencies": The Town of Normal. "Chief": The City of Bloomington Chief of Police or his designee. "Facility": The City of Bloomington Police Shooting Range. III. ADMINISTRATION The facility shall be administered by the Chief. IV. USE OF THE FACILITY

2

The City of Bloomington shall permit the agencies to use the facility under the following conditions. A. Scheduling

The agency will submit requests to the Chief by May 1st for the following year. The Chief shall establish a master schedule each year for the use of the facility. The agency will be assigned 25 shooting dates for the year. A proposed schedule will be given to the agency for their review. The agency will be responsible for notifying the Chief of any problems with the scheduled dates. The Chief will issue a final schedule. Should the agency be unable to use the range during a scheduled time after the final schedule has been issued, the Chief will assign that agency an alternate date if one is available and the agency requests one. Likewise, if the range becomes unavailable on a date scheduled for use by the agency, the Chief will schedule an alternate date if desired. The Chief will assign alternate dates only upon request. The Chief will make every effort to provide 25 shooting dates per year for the agency; however, the agency may receive fewer dates if scheduling problems occur that are beyond the control of the Chief. The agency may schedule shooting dates in addition to those listed on the master schedule on an as needed basis by contacting the Chief. There shall be no limit on the number of times any agency may use the shooting range during a given year, but requests for use will be subject to range availability. The agency understands and agrees that rescheduling canceled dates from the master schedule shall take precedence over scheduling any additional shooting time. B. Supervision The agency shall comply with the conditions of the Special Use Permit for the range property issued by the McLean County Board, a copy of which has been previously supplied and is incorporated herein by reference. The agency shall be required to provide a range officer who shall be present at all times the agency uses the facility. The use of the facility shall be conditioned on the agency providing the Chief a current list of approved range officers employed by the agency using the range. Failing to provide the list or to keep it current, shall be grounds to refuse to allow the agency to use the facility. C. Equipment The agency using the shooting range shall provide their own ammunition, targets, and related equipment. The indoor range will be limited to use of lead free ammunition only. Any agency using lead ammunition will be responsible for the cost of lead abatement at the facility as well as for any

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additional losses suffered by the City of Bloomington in relation to the use of lead ammunition, including loss of use of the facility during such time as needed to abate the property. D. Damage The agency using the shooting range shall be responsible for damages that were due to negligence, or misuse of site equipment. Damages associated with regular wear and tear of the equipment are the responsibility of the City of Bloomington. The range master for the agency shall inspect the shooting range site for any damage at the beginning of each day the range is used by the requesting agency and shall notify the Bloomington Police Department as soon as reasonably possible for such damage. If such notification is not made, the agency shall be billed for any damage discovered at the shooting range site after such agency used the range. E. Annual Range Preparation The Bloomington Police Department seeks assistance from the agency in preparing the shooting ranges for annual use. The agency agrees to assign a minimum of one range officer, (if requested) and preferably each Department's head range instructor, for forty (40) hours per year to perform range preparation duties.

V. RANGE FEES/BILLING The Agency will pay the City of Bloomington an annual fee of eight thousand two hundred twenty-one dollars and ninety-eight cents ($8,221.98) for use of the facility for 2012. This fee shall be paid on January 1st of 2012 and shall represent payment for use from January 1, 2012 until December 31, 2012. VI. MAINTENANCE The City of Bloomington will maintain the current physical facility and upkeep of the property as it is as of January 1st. However, during the term of this Agreement, the City of Bloomington shall remove the gravel on the pistol shooting side and fill it in with concrete, pour a concrete pad for a future "entry house," and increase the size of the rifle range, if feasible. (Not completed at this time) If the agency cannot use the facility because it is not in operating condition (defined as the ability to qualify by state standards) on a scheduled shooting date, the agency may receive a reduction in the annual fee, but only under the following conditions: there shall be no reduction in the fee if the agency receives 25 shooting dates during the year. If the agency receives fewer than 25 shooting dates a reduction shall be made only for those dates missed because of operational conditions with the facility. To receive a fee reduction under those circumstances the agency must contact the Chief or his designee immediately to report that the facility is not in operating condition and remain at the facility, if requested to do so, until the Chief or his designee can verify and document the problem. The agency entitled to reduction shall receive 1/25th of the annual fee or $328.88 for each scheduled shooting date missed.

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VII. LIABILITY Each of the parties of this Agreement shall insure themselves or obtain insurance in an aggregate amount of $1,000,000.00 (one million dollars) per incident for claims or judgments against them arising from the construction, management, operation, or maintenance of the Training Facility established by the agreement. Each party to this Agreement shall indemnify and hold harmless the other parties to this Agreement against all liability arising for injury to person or property resulting from the acts of each party's own employees. In the event an employee of any jurisdiction which is a party to this Agreement is injured in such a manner as to require the jurisdiction employing said officer to pay claims to said officer under the Worker's Compensation Act, the expenses for such injury shall be borne by the jurisdiction employing the officer and shall not be subject to contribution from the other jurisdiction entering into this Agreement. Each party to the Agreement shall waive any claims for damages or injury which it may have a right to assert against any other party to this Agreement which arises from the management, operation, or maintenance of the Training Facility established by this Agreement, excepting claims for misappropriation of funds and claims for damages or injury resulting from willful or wanton conduct of an employee of a party to the Agreement. Nothing in the Agreement is intended to modify or waive the protections each party has under the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/1-101 et seq.). VIII. AMENDMENT OF AGREEMENT This Agreement may be amended from time to time as deemed appropriate by the parties to the Agreement. Any party wishing to withdraw is required to give thirty (30) days' notice of such intention to the other parties to this Agreement before December 1st of any year effective January 1st of the following year. IX. TERM This Agreement shall remain in full force and effect for a period of one (1) year, beginning on January 1, 2012 and terminating on December 31, 2012. First payment is due January 1, 2012. X. SEVERABILITY In the event any portion of this Agreement is held by any court to be unconstitutional or in excess of the powers granted by law to the parties to this Agreement, such ruling or findings shall not void this Agreement, but shall instead be deemed to have severed such provisions from the remainder of this Agreement.

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__________________________________ TOWN OF NORMAL Date By: ___________________________________ Mayor ATTEST: ______________________________ Normal Town Clerk __________________________________ CITY OF BLOOMINGTON Date By: ___________________________________ Mayor ATTEST: ______________________________ Bloomington City Clerk


March 1, 2012

Resolution for the Use of Motor Fuel Tax (MFT) Funds to Finance General Obligation Bonds to be Used for Roadway Improvements in Uptown Normal PREPARED BY: Andrew Huhn, Director of Finance REVIEWED BY: Pamela S. Reece, Deputy City Manager Gene Brown, City Engineer Mark R. Peterson, City Manager BUDGET IMPACT: Funds are budgeted for 2011-12 principal and interest

payments totaling $75,238. The actual payment to be approved will be $75,237.36.

STAFF RECOMMENDATION: Approval ATTACHMENTS: Obligation Retirement Resolution Illinois Department of Transportation From BLR 15311

BACKGROUND Funding for the Uptown Road and Streetscape Project is financed through General Obligation Bond issues as well as federal grants. This project is eligible for funding through Motor Fuel Tax (MFT) funds, which are disbursed by the Illinois Department of Transportation (IDOT). Typically, the Town finances MFT roadway projects by directly using MFT funds. In the Uptown area, MFT funds will be used to pay principal and interest payments on General Obligation Bonds that were issued in support of this project. To use this funding mechanism, the Illinois Department of Transportation required that the local agency (Town of Normal) approve a Resolution of Intent. This Resolution of Intent was approved by Council January 16, 2007. These MFT funds will be used toward servicing the debt on the $24,700,000 2007 G.O. bond Issue, which was sold in March 2007. DISCUSSION/ANALYSIS IDOT requires that the Town annually approve an MFT Authorization for the amount actually used for the payments. Based on the requirements of IDOT, Town staff recommends approval of the attached resolution in the amount of $75,237.36, which will be submitted to IDOT following Council approval.


Listed below is a description of the MFT road projects. These projects consisted of the removal and replacement of pavements, sidewalks and sub surface utilities within the Uptown area. BEAUFORT STREET (Fell Ave. to Linden St.-~1,630’) - was realigned with 11 ft. through lanes and left turn lanes and improved intersections at Fell Ave., Broadway Ave., North St., and Linden St. Intersection improvements will include, stop-controlled at Fell Ave. and Broadway Ave., urban single lane urban roundabout at North St., and stop-controlled at Linden St. Storm water runoff is accommodated by adjacent curb and gutter, inlets and storm sewer. FELL AVENUE (North St. to railroad tracks-~860’) – was widened with 14 ft. through lanes and left turn lanes, 8 ft. wide parallel on street delivery bays and improved intersections at Beaufort St. (stop controlled) and North St. (stop controlled). Storm water runoff is accommodated by adjacent curb and gutter, inlets and storm sewer. BROADWAY AVENUE (North St. to railroad tracks-~695’) – was reconstructed with 12 ft. to 14 ft. through lanes, 11 ft. left turn lanes, diagonal on-street parking and improved stop-controlled intersections at Beaufort St. and North St. Storm water runoff is accommodated by adjacent curb and gutter, inlets and storm sewer. NORTH STREET (Fell Ave. to Beaufort St.-~805’) – was reconstructed with 14 ft. through lanes, 8 ft. wide parallel parking on both sides and improved stop-controlled intersections at Fell Ave., Broadway Ave. The intersection improvements at Beaufort St. will include a single lane urban roundabout. Storm water runoff is accommodated by adjacent curb and gutter, inlets and storm sewer. COLLEGE AVENUE (~450’) and MULBERRY STREET (curb break; no pavement improvements) –included minor improvements to facilitate intersecting intersection improvements. CONSTITUTION BOULEVARD (Mulberry St. to proposed roundabout-~635’) – was a new alignment local street with 12.5 ft. through lanes and a 32 ft. raised median.


March 1, 2012

Resolution Authorizing Dedication of Property for Alley and General Utility Purposes—Commerce Bank PREPARED BY: Steven D. Mahrt, Corporation Counsel REVIEWED BY: Mark R. Peterson, City Manager BUDGET IMPACT: None STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Resolution and Dedication Instrument

BACKGROUND In 2011 the final plat for Commerce Bank Subdivision in Uptown Normal was approved and recorded. This plat created one lot for the purpose of conveyance to Commerce for its new bank location at the southeast corner of Broadway and College Avenue. In preparing for conveyance of the lot to Commerce, it was discovered that a small strip of property located between the Commerce lot and the east-west Alley located south of the Commerce lot is still owned by Normal and not part of the Alley or the Commerce lot. Commerce is concerned about taking utility service across this strip of town owned property and has asked that access be granted to Commerce for utility purposes.

Staff has reviewed the situation and is proposing that the strip of property (approximately 9’ x 122”) be dedicated as part of the adjacent east-west alley and also be available for utility purposes.

DISCUSSION/ANALYSIS The proposed resolution authorizes execution of the attached dedication document. The document dedicates the described property for Alley and utility easement purposes.

RESOLUTION NO. __________ RESOLUTION AUTHORIZING DEDICATION OF PROPERTY FOR ALLEY AND GENERAL UTILITY PURPOSES – COMMERCE BANK WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters concerning its local government and affairs; and WHEREAS, in 2011 the final plat for Commerce Bank Subdivision in Uptown Normal was approved and recorded; and WHEREAS, the final plat created one lot for the purpose of conveyance to Commerce for its new bank location at the southeast corner of Broadway and College Avenue; and WHEREAS, a small strip of property located between the Commerce lot and the east-west Alley located south of the Commerce lot is owned by Normal and not part of the Alley or the Commerce lot; and WHEREAS, it is in the best interest of the health, safety and welfare of the citizens of Normal to dedicate this strip of property for alley and general utility purposes. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS: SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal, Illinois, a Dedication of Property for Alley Purposes and Utility Easement dedicating the described property for alley and utility

easements purposes. A copy of said Dedication instrument is attached hereto as Exhibit A and incorporated herein by reference SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to attest the signature of the President on said Dedication instrument and to record a certified copy of this Resolution and the attached Dedication instrument with the McLean County Recorder of Deeds.

SECTION THREE: PIN: ________________________.

ADOPTED this _____ day of ________________, 2012.

APPROVED: __________________________________________

President of the Board of Trustees of the Town of Normal, Illinois ATTEST: ___________________________________ Town Clerk (seal) Prepared by: Steven D. Mahrt, Corporation Counsel, 100 East Phoenix Avenue, Normal, IL 61761 Return to: Clerk, Town of Normal, 100 East Phoenix Avenue, Normal, Illinois 61761

General Orders


March 1, 2012

Ordinance Adopting the Operating and Capital Investment Budget for the Town of Normal for Fiscal Year 2012-13 PREPARED BY: Andrew Huhn, Director of Finance REVIEWED BY: Pamela S. Reece, Deputy City Manager Mark R. Peterson, City Manager BUDGET IMPACT: Fiscal Year 2012-13 Budget reflects total expenditures

(excluding transfers) of $89,352,588 STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Ordinance Worksheet of budget changes

BACKGROUND The public hearing for the fiscal year 2012-13 budget was held earlier this evening. This budget document includes the recommendations made during the budget review session held on January 21, 2012 as well as some additional adjustments. DISCUSSION/ANALYSIS This proposed ordinance, if approved, will adopt the operating and capital investment budget for fiscal year 2012-13 as presented. The Town’s capital investment program totals $14,930,017 for FY2012-13. Over the 5-year budget the Town plans to spend a total of $39,429,821 on community capital needs. Budget Information Below is a summary schedule of the total revenue and expenditures for all Town funds. The following page details major funds. For complete details on all changes, please see the accompanying report “Town of Normal Fund Budget Changes for Final Document”.

Final Budget - All Funds FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17Beginning Fund Balance 80,638,119 78,156,983 78,230,681 78,703,682 80,169,213Total Revenue and Transfers 107,534,424 100,047,023 102,964,946 106,386,226 109,752,952Total Expense and Transfers 110,015,560 99,973,325 102,491,945 104,920,695 106,290,865 Net Change (2,481,136) 73,698 473,001 1,465,531 3,462,087Ending Fund Balance 78,156,983 78,230,681 78,703,682 80,169,213 83,631,300


General Fund FY 2012-13Beginning Fund Balance 5,728,125Total Revenue and Transfers 51,761,348Total Expense and Transfers 51,742,866 Net Change 18,482Ending Fund Balance 5,746,607

Uptown Station FY 2012-13Beginning Fund Balance 0Total Revenue and Transfers 10,114,509Total Expense and Transfers 10,114,509 Net Change 0Ending Fund Balance 0

Water Fund FY 2012-13Beginning Fund Balance 2,355,217Total Revenue and Transfers 9,773,825Total Expense and Transfers 9,599,344 Net Change 174,481Ending Fund Balance 2,529,698

Sewer Fund FY 2012-13Beginning Fund Balance 415,006Total Revenue and Transfers 2,334,635Total Expense and Transfers 2,701,881 Net Change (367,246)Ending Fund Balance 47,760

Debt Service Project Reserve FY 2012-13Beginning Fund Balance 2,371,544Total Revenue and Transfers 2,885,584Total Expense and Transfers 3,335,170 Net Change (449,586)Ending Fund Balance 1,921,958

Health and Dental Fund FY 2012-13Beginning Fund Balance 2,430,235Total Revenue and Transfers 4,311,991Total Expense and Transfers 4,120,350 Net Change 191,641Ending Fund Balance 2,621,876

Library FY 2012-13Beginning Fund Balance 852,745Total Revenue and Transfers 3,616,025Total Expense and Transfers 3,723,398 Net Change (107,373)Ending Fund Balance 745,372


Proposed to Final Changes This schedule illustrates the changes between the proposed and final budget (all funds), with some detail explaining the change. For complete detail of all changes by fund and line item see the attached worksheet.

Motor Fuel Tax Fund FY 2012-13Beginning Fund Balance 1,971,613Total Revenue and Transfers 1,397,200Total Expense and Transfers 1,254,712 Net Change 142,488Ending Fund Balance 2,114,101

Vehicle and Equipment Reserve FY 2012-13Beginning Fund Balance 4,525,506Total Revenue and Transfers 2,949,952Total Expense and Transfers 4,350,116 Net Change (1,400,164)Ending Fund Balance 3,125,342

Water Capital Fund FY 2012-13Beginning Fund Balance (112,911)Total Revenue and Transfers 2,903,875Total Expense and Transfers 2,525,225 Net Change 378,650Ending Fund Balance 265,739

Final Budget - All Funds FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17Beginning Fund Balance 80,638,119 78,156,983 78,230,681 78,703,682 80,169,213Total Revenue and Transfers 107,534,424 100,047,023 102,964,946 106,386,226 109,752,952Total Expense and Transfers 110,015,560 99,973,325 102,491,945 104,920,695 106,290,865 Net Change (2,481,136) 73,698 473,001 1,465,531 3,462,087Ending Fund Balance 78,156,983 78,230,681 78,703,682 80,169,213 83,631,300

Proposed and Final Changes FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17Total Revenue and Transfers (74,044) (75,524) (77,412) (79,347) (81,331)Total Expense and Transfers (191,926) 22,246 (77,363) (76,914) (76,746)Net change in Fund Balance ( ) means decrease 117,882 (97,770) (49) (2,433) (4,585)

Summary of Changes FY2012-13 AmountReduced State Income Tax Projection (74,044)

Total Revenue Changes (74,044)

Changes to Personnel (91,926)Changed Timing of Two Capital Projects (100,000)

Total Expenditure Changes (191,926)

ORDINANCE NO. __________

AN ORDINANCE ADOPTING THE OPERATING AND CAPITAL INVESTMENT BUDGET FOR THE TOWN OF NORMAL FOR FISCAL YEAR 2012-13 WHEREAS, the Town of Normal, pursuant to its home rule authority and pursuant to statutory authorization, has adopted a modified budget system as provided in the Illinois Municipal Code, (65 ILCS 5/8-2-9.1 et seq.); and WHEREAS, the tentative budget has been made available to the public through a work session held by the President and Board of Trustees, and further by distribution of the proposed budget to members of the local media, and further by filing a copy of the proposed budget in the Town Clerk’s office for public inspection; and WHEREAS, a public hearing has been held on the proposed budget. Said public hearing not less than one (1) week after distribution of the tentative annual budget; and WHEREAS, notice of the public hearing having been given in the manner provided by law at least one (1) week prior to the time of the hearing; and WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to adopt an annual budget; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS: SECTION ONE: That the annual budget for fiscal year 2012-2013, beginning April 1, 2012, and terminating March 31, 2013, a copy of which is attached hereto, marked Exhibit A, and incorporated herein by reference, and the same is hereby approved. SECTION TWO: That the Town Clerk be and she is hereby directed and authorized to file a certified copy of this approving ordinance and the attached budget document with the County Clerk for McLean County, Illinois, within twenty (20) days after adopting of this ordinance. SECTION THREE: That the Budget Officer is hereby directed and authorized to file with the County Clerk any and all additional documentation requested by the County

Clerk in connection with her receipt and acceptance of the budget approved by this Ordinance. SECTION FOUR: That the Town Clerk be, and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law. SECTION FIVE: That this ordinance shall take effect ten days after the date of its publication. SECTION SIX: That this ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.

APPROVED: ____________________________________


ATTEST: __________________________________ Town Clerk (SEAL)

The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ____________, 2012, with ______ voting aye; _______ abstaining; _______ voting nay: and ______ absent.

AYE NAY OTHER AYE NAY OTHER Councilwoman Reece Councilmen Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott

The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of _______________, 2012. The foregoing ordinance was published in pamphlet form on the ___ day of _____________, 2012.


March 1, 2012

An Ordinance Amending Division 6 of Chapter 17 of the Municipal Code—No Camping PREPARED BY: Steven D. Mahrt, Corporation Counsel REVIEWED BY: Mark R. Peterson, City Manager BUDGET IMPACT: None STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed ordinance

BACKGROUND The roundabout area in Uptown Normal has been recognized by the U.S. Environmental Protection Agency as one of the best public spaces in the United States for 2011. This space is open and available to members of the public for pedestrian activity. The water feature included within the space provides an aesthetically pleasing environment for pedestrians and for persons who rest on public benches provided within the space.

The Town is in the process of constructing Gateway Plaza adjacent to the roundabout and the new Uptown Station. This plaza space will be a common gathering space for members of the public.

These two spaces were not designed or constructed for the purpose of camping. Neither space is equipped to handle camping activities. Camping in these spaces will detract from the transitory public use of the spaces by members of the general public and may damage or harm the property or create unsanitary or unsafe conditions.

DISCUSSION/ANALYSIS In Clark v. Community for Creative Non-Violence, 468 U.S. 288 (1984) the United States Supreme Court upheld a National Park Service regulation that prohibited camping in Lafayette Park and the National Mall. Demonstrators argued that they had the right to camp at these locations and such camping was protected by the first amendment from governmental prohibition. Disagreeing with the petitioners the court said that a content neutral rule, narrowly tailored to serve a significant governmental interest that left open ample alternative channels for communication was a valid regulation for a public space such as the Park or the Mall. The court said the no camping regulation did not discriminate based on the content of the message, was narrowly tailored to protect park property from damage or destruction while allowing use by others and left open other ample channels of communicating the petitioner’s message. Given the significant interest in protecting the roundabout and plaza spaces for transitory pedestrian use, the fact that the spaces were not designed or constructed for camping activities and the harm that may


arise to the property and the public if camping is allowed in the spaces, it is reasonable for council to prohibit camping in these spaces. Additionally, if persons want to convey a public message within the spaces they may do so in keeping with the transitory pedestrian use of the spaces, and move to another location for sleeping or camping activities.

ORDINANCE NO. _____

AN ORDINANCE AMENDING DIVISION 6 OF CHAPTER 17 OF THE MUNICIPAL CODE – NO CAMPING WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and WHEREAS, the Town of Normal currently regulates the use of parks and Constitution Trail within the Town of Normal; and WHEREAS, the Town of Normal recently constructed a traffic roundabout in Uptown Normal which includes interior space used by members of the public; and WHEREAS, the Town of Normal is currently constructing a plaza area between the Children’s Discovery Museum and Uptown Station in Uptown Normal; and WHEREAS, these spaces are intended for use by the public; and WHEREAS, allowing camping within the roundabout space and within the Gateway Plaza space interferes with use of said space by members of the general public, detracts from the aesthetics of the space, has the potential of harming the property and due to the lack of sanitary facilities and other utilities such camping use is inimical to the public health, safety and welfare; and WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to enact an ordinance prohibiting camping in the Uptown roundabout and Gateway Plaza. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS: SECTION ONE: That the title to Division 6, Chapter 17 of the Municipal Code, Town of Normal, Illinois, 1969, as amended, be and the same is hereby further amended by deleting the title Parks and inserting in lieu therefore the phrase “Public Property.”

SECTION TWO: That Division 6 of Chapter 17 of the Municipal Code, Town of

Normal, Illinois, 1969, as amended, be and the same is hereby further amended by adding a new Section 17.6-4 to read as follows:

SEC. 17.6-4 NO CAMPING IN UPTOWN ROUNDABOUT AND GATEWAY PLAZA. No person shall camp in the Uptown roundabout or in the Gateway Plaza. As used herein Uptown roundabout means that interior space bordered by the intersections of Beaufort, North and Constitution Boulevard in the form of a traffic circle or roundabout. As used herein Gateway Plaza means all that space located between the Town of Normal Children’s Discovery Museum and Uptown Station, north of the Union Pacific Railroad right-of-way and south of Beaufort Avenue in Uptown Normal. As use herein camping means the use of a space for living accommodation purposes such as sleeping activities or making preparations to sleep (including the laying down of bedding for the purpose of sleeping) or storing personal belongings or making any fire or using any tents or other structure for sleeping or doing any digging or earth breaking or carrying on cooking activities when it reasonably appears in light of all of the circumstances that the participants in conducting any of these activities are, in fact, using the space as a living accommodation regardless of the intent of the participants or the nature of any other activities in which they may also be engaging. SECTION THREE: That Section 17.9-3 of the Municipal Code, Town of Normal, Illinois,

1969, as amended, be and the same is hereby further amended by adding in the proper numeric order the following: SEC. 17.6-4 CAMPING. $100.00 SECTION FOUR: That the Municipal Code, Town of Normal, Illinois, 1969, as previously amended and as amended herein shall remain in full force and effect. SECTION FIVE: That the Town Clerk be and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law.

SECTION SIX: That this ordinance shall take effect ten days after the date of its publication.

SECTION SEVEN: That this Ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970. APPROVED: ___________________________________ President of the Board of Trustees of The Town of Normal, Illinois ATTEST: ____________________________________ Town Clerk (seal)

The foregoing ordinance was voted upon and passed by the President and Board of

Trustees of the Town of Normal on the ____ day of ____________, 2012, with ______ voting aye; _______ abstaining; _______ voting nay: and ______ absent.

AYE NAY OTHER AYE NAY OTHERCouncilwoman Reece Councilman Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott

The foregoing ordinance was approved by the President and Board of Trustees of the

Town of Normal on the _____ day of _______________, 2012.

The foregoing ordinance was published in pamphlet form on the ___ day of _____________, 2012.

Documents

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