AGENDA

BUSINESS MEETING OF THE BOARD OF EDUCATION,

SCARSDALE UNION FREE SCHOOL DISTRICT MONDAY, FEBRUARY 29, 2016

ROOM 170-172, SCARSDALE HIGH SCHOOL 2 Brewster Road, Scarsdale

6:30 p.m. - Board Budget Study Session #4 in Room 170-172 8:00 p.m. - Business Meeting

WORK SESSION: 1. ROLL CALL 2. BOARD BUDGET STUDY SESSION #4 2.1. Budget Plan Update 2.2. Instruction 2.3. Special Education and Student Services 2.4. Interscholastic Athletics 2.5. Technology 3. ADJOURNMENT BUSINESS MEETING: 1. ROLL CALL 2. STATEMENTS, COMMENTS, AND PRESENTATIONS 2.1. President

2.2. Superintendent 2.3. Board Members

3. HEARING FROM THOSE PRESENT 4. ITEMS REQUIRING ACTION - (CONSENT AGENDA) 4.1. Minutes. RECOMMENDED ACTION: Approve the following minutes,

(sent to the Board on 2/26/16):

AGENDA, 2/29/16 BOARD MEETING Page 2 4.1.1. Board Meeting, February 3, 2016 4.1.2. Executive Session, February, 3, 2016

4.1.3. Board Budget Study Session #1 & #2, February 8, 2016 4.1.4. Board Budget Study Session #3, February 24, 2016 4.2. Bids. RECOMMENDED ACTION: Award bids as recommended in the materials presented: (APPENDED) 4.2.1. Athletic Equipment 4.3. Joint Bid with BOCES Southern Westchester. Adopt the resolution presented. (APPENDED) 5. PERSONNEL REPORT 5.1. Personnel. RECOMMENDED ACTION: Approve the actions listed

on the following schedules: 5.1.1. Professional (APPENDED)

5.1.2. Paraprofessional (APPENDED) 5.1.3. Civil Service (APPENDED)

6. INFORMATION ITEMS/DISCUSSION 6.1. New Textbooks (APPENDED) 6.2. Annual Review of Certain Board Policies and/or Regulations. First reading of proposed revisions to the following policies: (APPENDED) 6.2.1. #1800 - Gifts to the District or a School 6.2.2. #7360 - Purchasing 6.2.3. #4321.1a - SPED 6.2.4. #4321.4-R - SPED 6.2.5. #4770 - Graduation 6.2.6. #9511 - Staff Health 6.2.7. #5500 - Student Records 6.2.8. #5672 - Information – Security Breach and Notification 6.2.9. #7335 – Change Order Policy 6.3. Census Report (APPENDED)

AGENDA, 2/29/16 BOARD MEETING Page 3 7. ACTION ITEMS

7.1. World Language: Mandarin Proposal: RECOMMENDED ACTION: Adopt resolution presented. (APPENDED)

7.2. 2016-17 School Calendar: RECOMMENDED ACTION: Approve 2016-17 school calendar. (APPENDED)

8. RESPONSE/QUESTIONS FROM THOSE PRESENT 9. GIFTS - (Over $1,000) 9.1. Gift: RECOMMENDED ACTION: Accept with thanks the following gift:

9.1.1. $4,100 to Fox Meadow for the purchase of 12 electronic keyboard accompanying equipment. (Donor: Fox Meadow PTA)

10. WRAP-UP 11. WRITTEN COMMUNICATIONS 11.1. An email was received on 01/22/16 regarding the Greenacres Feasibility Study, including concerns and recommendations. Ms. Maude replied. 11.2. An email was received on 01/22/16 encouraging the Board to resume the District’s practice of holding evening Board meetings. Ms. Maude replied. 11.3. An email was received on 01/24/16 in support of the continued funding of the Teen Center. Ms. Maude replied. 11.4. An email received on 01/24/16 concerning additional teacher assessment and development. Dr. Hagerman replied. 11.4. An email was received on 01/26/16 in support of the continued funding of the Teen Center. Ms. Maude replied. 11.5. An email was received on 01/31/16 regarding the sustainability aspects of the proposed comfort station at the Middle School. Ms. Maude replied. 11.6. Two email invitations were received on 02/01/16. Ms. Maude replied. 11.7. An email was received on 02/03/16 commending the Board, Dr. Hagerman and Lynne Shain, Assistant Superintendent of Curriculum and Instruction on their constructive approach to Mandarin in the Middle School. Ms. Maude replied. 11.8. An email was received on 02/04/16 in regards to the Greenacres Reconvened Committee and the Greenacres School project. Ms. Maude replied.

AGENDA, 2/29/16 BOARD MEETING Page 4

11.9. A letter was received on 02/04/16 in gratitude to the Board for their service to the community. Ms. Maude replied.

11.10. A letter was received on 02/04/16 requesting that the day after Easter remain a vacation day next year. Ms. Maude replied. 11.11. An email was received on 02/08/16 pertaining to the Homestead Tax Option Report,

Ms. Maude replied. 11.12. An email was received on 02/10/16 in regards to a residency matter. Dr. Hagerman responded.

12. MEETING DATES FOR THE COMING MONTH

12.1. Board Meeting, Wednesday, March 2, 2016; 8:30 a.m., Room 170-172, High School 12.2. Administration and Board Portfolio, Wednesday, March 2, 2016; 9:00 a.m., Room

170-172, High School 12.3. Study Session, Wednesday, March 2, 2016, 10:00 a.m.

Room 170-172, High School

13. ADJOURNMENT (INTO EXECUTIVE SESSION, IF NECESSARY)

Board Meeting Agenda Item #4.1.1. 02/29/16

DRAFT

MINUTES BOARD OF EDUCATION

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

BOARD MEETING FEBRUARY 3, 2016 1. ROLL CALL The School Board meeting was called to order by Board President Leila Maude at 8:32 a.m. The meeting was held in Room 170-172 in the Board of Education wing of the High School. Ms. Maude noted that the following Board members were present: William Natbony, Suzanne Seiden, Christopher Morin, Scott E. Silberfein, Pamela Fuehrer. Board member, Arthur Rublin did not attend. Also present were: Dr. Thomas Hagerman, Superintendent of Schools Dr. Bernard Josefsberg, Interim Assistant Superintendent for Human Resources and

Leadership Development Lynne Shain, Assistant Superintendent for Curriculum, Assessment, and Instruction Stuart Mattey, Assistant Superintendent for Business and Facilities Eric Rauschenbach, Director of Special Education and Student Services Jerry Crisci, Director of Instructional Technology and Innovation Rachel Moseley, Director of Information Technology and Chief Information Officer Ray Pappalardi, Director of Physical Education, Health, and Athletics Victoria Presser, Public Information Officer Honore Adams, District Clerk 2. STATEMENTS, COMMENTS, AND PRESENTATIONS Board President: Ms. Maude explained that Board member Mr. Rublin was not able to attend the Board meeting due to the recent passing of his mother. She extended condolences from the Board and the District to Mr. Rublin and his family.

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MINUTES, 02/03/16 BOARD MEETING Page | 2 Ms. Maude reported that the Board would be discussing a number of important items in the budget including: World Languages, the Teen Center and the Middle School comfort station. The Board hoped to conclude the meeting early to go into Executive Session to discuss Board development and collective bargaining issues. Ms. Maude noted that the agenda posted on the website had been revised since the first posting. The proposed draft 2016-17 school calendar had been added to the agenda. 3. HEARING FROM THOSE PRESENT ~ None 4. ITEMS REQUIRING ACTION - CONSENT AGENDA Upon proper motions, the following recommended actions of the Superintendent were approved unanimously by all Board members present, unless otherwise noted: Accepted minutes for the following MINUTES ACCEPTED meetings: (Consent Agenda)

Business Meeting, January 25, 2016 Executive Session, January 25, 2016 Executive Session, January 27, 2016

(Moved, Mr. Silberfein; seconded, Ms. Seiden) Accepted the Central Treasurer’s QUARTERLY REPORT Report for the High School Student Activity STUDENT ACTIVITIES FUND Fund for October 1, 2015 – December 31, 2015 (Consent Agenda) (Attachment #1) (Moved, Mr. Silberfein; seconded, Ms. Seiden) Awarded bids for art supplies and industrial art BID AWARDS supplies for the contract period; ART SUPPLIES February 4, 2016, to January 31, 2017. (Consent Agenda) (Attachment #2) (Moved, Mr. Silberfein; seconded, Ms. Seiden) Approved the new textbooks on the list NEW TEXTBOOKS presented. (Attachment #3) (Consent Agenda) (Moved, Mr. Silberfein; seconded, Ms. Seiden)

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MINUTES, 02/03/16 BOARD MEETING Page | 3 Adopted the following resolution STIPULATION OF in regard to the settlement reached in a SETTLEMENT special education matter: (Consent Agenda) BE IT RESOLVED, that the Superintendent of Schools is hereby authorized and empowered to execute the Stipulation of Settlement for student #*****27 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement. (Attachment #4) (Moved, Mr. Silberfein; seconded, Ms. Seiden) 5. ADMINISTRATION AND BOARD PORTFOLIO Dr. Hagerman introduced the following Portfolio groups: Curriculum, Assessment, and Instruction: Ms. Shain, in collaboration with Mr. Silberfein, Board member, reported on the following January work: The new elementary reading teachers have evaluated students in the reading support program in each elementary school. Overall, the students are progressing well; some students no longer need the reading support. This has allowed room for students on the waiting list to begin the program. ELA Helping Teachers, Trent DeBerry and Susan Luft, and Scarsdale Teachers Association (STA) President, Dave Wixted, accompanied Ms. Shain on visits to each of the five elementary schools to meet with Principals and teachers to get feedback on the work of staff developers from Teachers College, which is progressing well. Elementary classroom teachers are participating in a pilot program with the Fountas and Pinnell Online Data Management System until late spring.

Ms. Maude inquired about the amount of students benefiting from the elementary reading program and how the work of the reading teachers differs from the Learning Resource Center (LRC) teachers. Ms. Shain responded that the work of the reading teachers is a step “in-between” the general education and LRC teachers. Currently, there are 12 students in each elementary school benefiting from a round of reading support with 12 more students on a waiting list. The students are beginning to transition in and out of the program.

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MINUTES, 02/03/16 BOARD MEETING Page | 4 Construction and Facilities Portfolio: Mr. Mattey, in collaboration with Mr. Silberfein and Mr. Morin, Board members, gave an update on the following projects: The December 2014 Bond projects are still pending NYSED approval. A letter of

advocacy was sent to NYSED to follow up on the process. The Construction Committee met to discuss the bid plan, starting projects, and updating

estimates. Mr. Mattey noted that he will give an update of this work at the February 29th Board meeting in conjunction with initial budget projections.

In preparation for a possible bond referendum in May 2017, the building-level committees continue to meet to discuss plans for classroom storage and building infrastructure and to review building survey reports. The reports will be presented in April to the Board and the District-wide Steering Committee which will be finalized next month.

The Greenacres public forums are scheduled to be held on March 3rd at 7:00 p.m. and March 15th at 9:00 a.m. to discuss the Greenacres reconvened committee report and completed building conditions survey work.

Mr. Silberfein inquired about the timeline for the field study. Mr. Mattey confirmed that the timeline for the field study is the same as the master plans for each building.

Communications, Community Involvement, and Political Outreach: Dr. Hagerman, in collaboration with Ms. Seiden, Mr. Rublin, and Ms. Fuehrer, Board members, reported on the recent conversations with PT Council and the PTAs regarding the Scarsdale Parent-Educator Partnership (PEP). Discussions continue in developing the next iteration of this plan and how to expand it to share good news and constructive feedback. Dr. Hagerman announced that there has been tremendous feedback on probationary teachers this year. Dr. Hagerman spoke about program priorities in the budget; the rescheduled Board retreat where the Board and Superintendent will review the current configuration of Board meetings; and the recertification of the Compact for Learning: District Plan. He also gave a brief overview of the procedures in place in the event of inclement weather. Finance, Budget, and Negotiations: Mr. Mattey, in collaboration with Ms. Seiden and Mr. Natbony, Board Vice President, reported that the 2016-17 budget development process is on schedule and that the TRS rates are lower than anticipated. Mr. Mattey explained that the first formal look at the budget numbers will be presented at the February 8th Budget Study Session, and the February 24th Budget Study Session will focus on the budget as a whole and projections. Mr. Mattey also reported that the budget portfolio group is reviewing updated projections and working on long-term plans to improve predictability with expenditures in budget planning,

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MINUTES, 02/03/16 BOARD MEETING Page | 5 especially in terms of facilities. A roof consultant has been hired to develop a long-term plan to project expenses for the plant-improvement project budget. Mr. Natbony noted that the process of negotiations (collective bargaining) has begun with the Scarsdale Teachers Association (STA). Dr. Hagerman added that the District has four bargaining units that are negotiating this school year and three next year. Human Capital and Leadership Development Portfolio: Dr. Josefsberg, in collaboration with Ms. Fuehrer, Board member, reported on the work being done for staffing at all levels for the 2016-17 school year. He also reported that the search for the Assistant Superintendent for Human Resources is on schedule and looks positive. Technology Portfolio: Mr. Crisci and Ms. Moseley, in collaboration with Mr. Morin, Board Member, presented an update on the progress and completion of technology goals listed on the 2015-18 Transition Plan. Ms. Moseley reported that the Technical Services team is still working on the installation of the new wireless access points in the Middle School and the High School. It is anticipated that the work will be completed by the end of February. The Data Services team continues to work with Human Resources, the Business Department, Scarsdale Teachers Institute (STI), and Curriculum to improve the systems and streamline processes, such as, tracking Professional Development by using My Learning Plan. Mr. Crisci gave an update on the new three-year technology plan based on the National Educational Technology Standards for Students (NETS). He noted that the two ELA Helping Teachers and the elementary librarians have contributed to this work in addition to the computer teachers and the K-12 Technology Committee. He reported on the technology budget and new strategies for purchasing hardware. Mr. Crisci reviewed the redesign of the Scarsdale Public Schools website. He displayed how the new design will look on different devices such as the IPad, E-Reader, and iPhone, with different screen resolutions. Additionally, a service called Siteimprove is being used to identify issues on the website such as typos and broken links. This “behind the scenes” work will continue to assure that the contents of the website and associated web app are ready to launch. Dr. Hagerman thanked Mr. Crisci for his work on the website and for reaching out to community members and staff for input on the website.

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MINUTES, 02/03/16 BOARD MEETING Page | 6 Special Education, Student Services: Mr. Rauschenbach, in collaboration with Ms. Maude, started his report by thanking the C.H.I.L.D. group and school psychologists for their recent work in developing a pilot program for peer mentoring in Parallel classes transitioning from the Middle School to the High School. Additionally, Mr. Rauschenbach reported that:

• The Special Education consultant for co-teaching completed an adaptive materials workshop with elementary co-teachers in special classes.

• The Special Education Department is in the process of developing proposals for restructuring their administration staffing.

• This is the time of year when preschoolers are evaluated for Kindergarten placement next year. Over the next few weeks, determinations will be made as to whether or not additional sections will be needed for elementary special classes or if additional Out-of-District placements will be necessary.

BOE Development Portfolio: Ms. Maude, in collaboration with Mr. Natbony, reported that the Board planned to have an abbreviated retreat following the Board meeting to discuss the Board meeting structure for next year. They plan to meet again to review and discuss this year’s format and ideas for next year. Ms. Maude also noted that the Board has completed their school tours and meetings with their assigned Principals and teachers. Board members are in the process of coordinating and scheduling times to attend probationary meetings, which are not mandatory. Dr. Hagerman noted that the second meeting for the Board retreat will be a time to review the Transition Plan as a whole and make strike-throughs on goals that have been completed. 6. STUDY SESSION Dr. Hagerman introduced the Study Session with a brief reminder that the Board, Administration, and the District have been working together to come to an agreement on the priorities that will be presented in the first budget. He noted that the Board would have further communications and come to a consensus on the following three topics: funding of the Teen Center, building the Middle School comfort station, and the proposed changes to the World Language curriculum. 6.1. World Language Updates: Ms. Shain reported that since the January 4th World Language presentation, the Board and Administration were able to further evaluate previous staffing proposals and process new information, including staff retirements. This has led to an updated version of the World Language Program Proposal for 2016-17, with the following changes:

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MINUTES, 02/03/16 BOARD MEETING Page | 7

a) Withdraw the 0.3 increase in elementary World Language staff. b) Add 1.0 World Language teacher to offer 6th grade World Language every day, second

semester. Classes that now meet 90 times per year would meet 135 times next year. The additional time would provide more time for students to practice listening, speaking, and writing in the target language, without adding additional new content.

c) Add 1.0 Mandarin teacher, if a minimum of 48 sixth graders enroll in the program (12 per house).

Ms. Shain explained that one of the key factors in this decision is that the Elementary and Middle School World Language Coordinator, Sarah Whittington, recently announced her plans to retire. Her expertise, strong leadership, and relationships with teachers and Department Chairs would be crucial in implementing changes to the World Language program. Ms. Shain noted that if enough interest is shown for adding Mandarin to the program, it would be an introductory class that will not be leveled for students who have Mandarin experience. Dr. Hagerman stressed that introducing Mandarin to the 6th grade World Language program has to be led by the interest of the students. If the survey results in a minimum of 48 students selecting Mandarin as their first choice, a formal proposal will be presented to the Board for a three-year pilot program. For each year of this program, a 1.0 FTE would be added accordingly. A question-and-answer period followed. It was the general consensus of the Board to move forward with surveying parents to determine the interest level in adding Mandarin next year. 6.2. Budget Decision Points: Teen Center and Comfort Station: Teen Center: Mr. Mattey gave a brief history of the Teen center and then turned the conversation over to the Board for guidance and next steps. Following a question-and-answer period, Ms. Maude asked the Board whether or not they want to include the funding of the Teen Center in the first iteration of the 2016-17 Budget at the current rate of $65,000. It was the general consensus of the Board to continue funding the Teen Center. However, the Board agreed to continue the conversation among the District, Village, and the Teen Center to determine the most effective way to manage and fund the Teen Center in the future.

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MINUTES, 02/03/16 BOARD MEETING Page | 8 Comfort Station: Mr. Mattey reviewed the background of the proposed comfort station at the Middle School. He explained that this project was an initiative presented to the Board last year by the Village and was not included as a line item on the 2015-16 Budget. Mr. Mattey noted that this would be a District proposed, joint project under the plant improvement projects line, costing $65,000 plus an extra $35,000 as a contingency. Additionally, this project would require NYSED approval. The Board had the opportunity to ask questions and then state their viewpoint on the project. It was the general consensus of the Board not to add the comfort station to the proposed budget for 2016-17 and add it to the facilities discussion. Dr. Hagerman thanked the Board for their open, honest conversations on three critical pieces that will impact the budget development this year. He noted that formal action as it pertains to each piece will be brought back to the Board at the next Business Meeting. 6.3 Calendar Dr. Hagerman reviewed and discussed the proposed draft 2016-17 school calendar. He noted that the process of developing the school calendar requires prior review from various groups to assure compliance with State and Board regulations. The calendar must also include the required instructional minutes per week. Dr. Hagerman pointed out that the first day of school on the draft 2016-17 calendar is after Labor day and the day prior to Thanksgiving is a half day. The draft 2016-17 school calendar will be presented to the Board for formal adoption at the February 29th Board meeting. 7. HEARING FROM THOSE PRESENT Community members were invited to address the Board and four did so:

● Ron Schulhof, 8 Springdale Road, urged that sustainability and green technology be considered in all District construction.

● Mary Blum, 22 Wayside Lane, requested that the Board and Administration consider

planning Superintendent Conference Days closer to holidays.

● Dan Hochvert, 62 Woods Lane, thanked the Board for their support of the Teen Center.

● Mayra Kirkendall-Rodriguez, 19 Fox Meadow Road, commended the Board for re-visiting the issue of Mandarin instruction at the Middle School.

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MINUTES, 02/03/16 BOARD MEETING Page | 9

8. WRAP-UP Ms. Maude gave an overview of the questions and topics discussed during the meeting:

● Ms. Maude plans on coordinating a meeting with the Teen Center and the Scarsdale Village to discuss funding options going forward.

● Dr. Hagerman will work with Ms. Shain and Mr. Mattey to review and further discuss the

World Language proposal, the Teen Center, and the comfort station at the Middle School. They will compose a communication to the community to explain the process and next steps concerning the World Language Proposal.

9. MEETING DATES FOR THE COMING MONTH Mr. Natbony announced the following upcoming meetings:

9.1. Budget Study Sessions #1 & #2 February 8, 2016, 6:30 p.m., Room 170-172, Scarsdale High School

10. ADJOURNMENT On a motion made by Mr. Natbony and seconded by Mr. Silberfein, and unanimously carried, it was voted at 10:30 a.m. to adjourn and move into Executive Session to discuss the Board Retreat agenda and Collective Bargaining issues. .

Respectfully submitted, _________________ Honore Adams District Clerk

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Board Meeting Agenda Item #4.1.2. 02/29/16

DRAFT

MINUTES SPECIAL MEETING

OF THE BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

Wednesday, February 3, 2016

BOARD CONFERENCE ROOM, SCARSDALE HIGH SCHOOL 2 Brewster Road, Scarsdale, New York

CALL TO ORDER The meeting was called to order by Leila Maude, Board President, in the Board Conference Room in the Board of Education wing of Scarsdale High School at 10:30 a.m. on Wednesday, February 3, 2016 to discuss agenda items for the Board Retreat. The following members of the Board were present: Leila Maude, President William J. Natbony, Vice President

Pamela Fuehrer Christopher Morin

Suzanne Seiden Scott E. Silberfein Arthur Rublin did not attend due to the recent passing of his mother.

Also present was: Dr. Thomas Hagerman, Superintendent of Schools

Upon a motion made by Ms. Maude, APPOINTMENT OF seconded by Ms.Seiden, and unanimously SECRETARY PRO TEM. carried, Mr. Natbony was appointed secretary pro tem.

The Board and the Superintendent DISCUSSION OF reviewed and discussed agenda AGENDA ITEMS items from the postponed Board Retreat. Upon a motion made by Ms. Maude, EXECUTIVE SESSION

seconded by Ms. Fuehrer, and unanimously carried, the Board voted to enter Executive Session at 11:50 a.m. to discuss Collective Bargaining Negotiations.

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Minutes, Special Board Meeting Page 2 February 3, 2016 Upon a motion made by Mr. Silberfein, OPEN SESSION

seconded by Ms. Maude, and unanimously carried, the Board voted to return to Open Session at 12:04 p.m.

There having been no action taken MOTION TO ADJOURN following the Executive Session, on a motion made by Mr. Silberfein, seconded by Ms. Maude, and unanimously carried, it was voted at 12:04 p.m. to adjourn.

Respectfully submitted, ____________________ William J. Natbony Secretary pro tem.

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Board Meeting Agenda Item 4.1.3. 02-29-16

DRAFT MINUTES

BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York BUDGET STUDY SESSIONS #1 & #2 February 8, 2016 CALL TO ORDER The meeting was called to order by Leila Maude, Board President, in Room 170-172 in the Board of Education wing of Scarsdale High School at 6:33 p.m. The following members of the Board were present:

Leila Maude, President William Natbony, Vice President Suzanne Seiden Scott E. Silberfein Christopher Morin Pamela Fuehrer Arthur Rublin

Also present were:

Dr. Thomas Hagerman, Superintendent of Schools Dr. Bernard Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development Lynne Shain, Assistant Superintendent for Curriculum, Assessment, and Instruction Stuart Mattey, Assistant Superintendent for Business and Facilities Eric Rauschenbach, Director of Special Education and Student Services Jerry Crisci, Director of Instructional Technology and Innovation Rachel Moseley, Director of Information Technology and Chief Information Officer Ray Pappalardi, Director of Physical Education, Health, and Athletics Victoria Presser, Public Information Officer Honore Adams, District Clerk

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Minutes, Budget Study Sessions #1 and #2 February 8, 2016 Page 2

Dr. Hagerman noted that the Board and Administration have been working collaboratively to build the budget in order to present it to the community. Previous Board presentations and work completed by Portfolio groups have been part of the process. Dr. Hagerman introduced Mr. Mattey who presented the first part of the Budget Study Session which included a summary of the Budget Development Process, the process timeline and a brief historical overview. Previously discussed decision points concerning staffing and a review of the budget drivers, such as salaries and benefits were included in the presentation. In Budget Study Session #2, Mr. Mattey presented an overview of the 2016-17 transportation and debt service budgets including the highlights pertaining to each section. Mr. Mattey’s presentation slides may be viewed here. Ms. Maude polled each Board member to ascertain their views on proposed staffing changes. It was the consensus of the Board that the staff proposals be part of the draft budget. HEARING FROM THOSE PRESENT: Ms. Maude invited members of the audience to speak, and three did so:

• Bob Harrison, 65 Fox Meadow Road, speaking as chairman of the Scarsdale Taxpayers Alert, thanked the Board for the paper handouts and asked for the Board email address.

• Dan Hochvert, 62 Woods Lane, requested a breakdown of the transportation-related

utilities referenced in the Budget Study Session packet.

• Claudine Gecel, 10 Kent Road, inquired about whether there are engineer's reports for the entire District.

WRAP-UP:

• Ms. Maude confirmed with Mr. Mattey that the Building Conditions Survey can be found on the District website and that the engineer reports are included in the Building Conditions Survey.

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Minutes, Budget Study Sessions #1 and #2 February 8, 2016 Page 2

ADJOURNMENT: On a motion made by Ms. Fuehrer, seconded by Mr. Natbony, and unanimously carried, it was voted to adjourn at 7:26 p.m.

Respectfully submitted, ___________________ Honore Adams District Clerk

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DRAFT

MINUTES BOARD OF EDUCATION

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

BUDGET STUDY SESSIONS #3 February 24, 2016 CALL TO ORDER

The meeting was called to order by Leila Maude, Board President, in Room 170-172 in the Board of Education wing of Scarsdale High School at 9:03 a.m. The following members of the Board were present:

Leila Maude, President William Natbony, Vice President Suzanne Seiden Scott E. Silberfein Christopher Morin Pamela Fuehrer Arthur Rublin

Also present were: Dr. Thomas Hagerman, Superintendent of Schools Dr. Bernard Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development Lynne Shain, Assistant Superintendent for Curriculum, Assessment, and Instruction Stuart Mattey, Assistant Superintendent for Business and Facilities Eric Rauschenbach, Director of Special Education and Student Services Jerry Crisci, Director of Instructional Technology and Innovation Rachel Moseley, Director of Information Technology and Chief Information Officer Ray Pappalardi, Director of Physical Education, Health, and Athletics Victoria Presser, Public Information Officer Honore Adams, District Clerk

Dr. Hagerman introduced Mr. Mattey and acknowledged the hard work and commitment of Mr. Mattey and Jeffrey Martin, District Treasurer, on the budget presentations. Mr. Mattey started the third Budget Study Session by answering questions from Budget Sessions #1 and #2. He reviewed the budget process and timeline and then gave a detailed presentation on the 2016-17 Budget Plan, including a Projected Fund Balance for the year end 2015-16, the proposed budget, and the projected tax levy (all numbers are subject to adjustment).

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Minutes, Budget Study Sessions #3 February 24, 2016 Page 2 Mr. Mattey’s presentation also included a review of Plant Operations and Maintenance and a breakdown of Employee Benefits. Mr. Mattey’s presentation slides may be viewed here. Mr. Mattey noted that the 2016-2017 Proposed Budget is $150,227,826, representing a budget- to-budget increase of 1.47%. The projected increase in the tax levy is .71% percent, which is below the .75% tax cap calculated for Scarsdale this year. He stated that the budget book will be released the first week of March, and encouraged the community to take advantage of the opportunity to ask questions and be an active part of the budget planning process. A question-and-answer period ensued. Dr. Hagerman pointed out that the Appendix section of the Budget Study Session packet provides additional, detailed information on the 2016-17 budget. Mr. Mattey noted that the information reviewed in each study session is added to the Appendix for the following meeting. HEARING FROM THOSE PRESENT: Ms. Maude invited members of the audience to speak, and three did so:

● Diane Greenwald, 2 Oak Lane, speaking as Chair of the League of Woman Voters Budget Study Committee, thanked Mr. Mattey for the preliminary budget breakdown and requested guidelines from various organizations as to whether funds are being allocated in proper proportion. She expressed gratitude to the District custodial staff.

● Dan Hochvert, 62 Woods Lane, applauded Mr. Mattey for the thorough budget

presentation and inquired about the projected tax-rate increase.

● Claudine Gecel, 10 Kent Road, inquired about the role of the State Comptroller in the budget process and asked for an explanation of the reserve for encumbrances.

WRAP-UP:

● Ms. Maude noted that the Board will address all of the questions asked during the meeting and provide answers to the community at Monday night’s BOE Budget Study Session #4.

● The history of the assigned fund balance will be provided.

● More information will be gathered on the Bus Compound agreement terms.

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Minutes, Budget Study Sessions #3 February 24, 2016 Page 2 ADJOURNMENT: On a motion made by Mr. Natbony, seconded by Mr. Silberfein, and unanimously carried, it was voted at 10:19 a.m. to adjourn and move into Executive Session to discuss the Board Retreat agenda and Collective Bargaining issues. .

Respectfully submitted, ___________________ Honore Adams District Clerk

The Board continued its meeting in the EXECUTIVE SESSION Conference Room at 10:25 a.m. All Board members were present. Also present was Dr. Hagerman. On a motion by Ms. Fuerher, seconded by APPOINTMENT OF Mr. Silberfein, and unanimously carried, SECRETARY PRO TEM. at 10:27 a.m., Mr. Natbony was appointed Secretary pro tem. On a motion by Ms. Seiden, seconded by RETURN TO OPEN SESSION Ms. Fuehrer and unanimously carried, the Board returned to Open Session at 11:24 a.m. There having been no action taken, on a motion ADJOURNMENT by Ms. Seiden, seconded by Ms. Fuehrer and unanimously carried, it was voted at 11:25 a.m. to adjourn. Respectfully submitted, ____________________ William J. Natbony Secretary pro tem.

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Board Meeting Agenda Item #4.2.1. 02/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM

DATE: February 26, 2016

TO: The Board of Education

FROM: Thomas Hagerman

RE: Bid Awards – Athletic Supplies – (Consent Agenda)

Background:

The District has received bids for athletic supplies for the contract period March 1, 2016, to February 28, 2017. The District’s Business Office staff has reviewed the bids and checked on the experience of each low bidder. The attached documentation provides complete information on the bids and the recommendations.

Recommendation:

I recommend that the Board award the bid on an item-by-line basis, for athletic supplies to be purchased as recommended in the appended material.

TH/ha Attachment

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Board Meeting Agenda Item 4.2.1. A 02/29/16

SCARSDALE SCHOOLS

Purchasing Department

Memorandum To: Stuart Mattey From: Mike McDonald Date: February 24, 2016 Subject: Athletic Supplies Bid #2016-17-03

Contract Period: March 1, 2016– February 28, 2017

Attached are the results and the summaries for the above-mentioned bid. The prices on this year’s Athletic Supplies bid decreased by 1¾ % from last year’s bid prices. It is recommended that the bids for Athletic Supplies be awarded on an item-by-line basis, and for catalog discounts as bid for miscellaneous items.

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Board Meeting Agenda Item #4.2.1. B 02/29/16 Athletic Supplies Bid #2016-17-03 Contract Period: March 1, 2016 – February 28, 2017 Bids were advertised in the Journal News and in the Scarsdale Inquirer on December 11, 2015. Bids were opened in public session on January 8, 2016. Bids were sent to 15 vendors. Bids were received from 12 vendors. Bid Summary Vendor # of items awarded Aluminum Athletic Equipment Co. 25 BSN Sports 115 Cannon Sports 19 Gopher Sport 6 Hat World 16 Longstreth Sporting Goods 37 M.F. Athletics 22 Riddell/All American 69 S & S Worldwide, Inc. 22 School Specialty 33 Sportsman’s 71 UCS 0 RECOMMENDATION Award the bid on an item-by-line basis, for Athletic supplies to be purchased as needed throughout the contract period.

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Board Meeting Agenda Item #4.3. 02/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM DATE: February 26, 2016 TO: The Board of Education FROM: Thomas Hagerman RE: Resolution for Joint Bid with BOCES Southern Westchester

– (Consent Agenda) Background: State law allows school districts to make purchases through cooperative bidding arrangements with other school districts. These arrangements are usually organized by the local BOCES. The Scarsdale School District has participated in cooperative bidding processes in the past. Currently the District has the opportunity to participate with other school districts in a cooperative bid for various supplies and equipment. Recommendation: I recommend that the Board adopt the attached resolution allowing the District to enter into the cooperative relationship with other school districts and the Southern Westchester BOCES to bid jointly on various supplies and equipment as shown on the resolution. TH/ha Attachment

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Board Meeting Agenda Item #4.3. A 02/29/16

SCARSDALE SCHOOLS

Purchasing Department

Memorandum To: Stuart Mattey From: Mike McDonald Date: February 24, 2016 Subject: Resolution to Participate in BOCES Bids

Attached is a resolution to participate in the Southern Westchester BOCES cooperative bids for various commodities during the 2016-17 school year. The BOCES bids are a good complement to the internal bids that we issue, and will be used in conjunction with our bids. It is recommended that the District participate in the above mentioned cooperative bids.

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Board Meeting Agenda # 5.1 2/29/16

BOARD OF EDUCATION AGENDA February 29, 2016

CONTENTS PERSONNEL ITEMS

5.1.1 PROFESSIONAL STAFF

A. Retirements B. Separation Agreement C. Athletic Coaching Assignments D. Chaperoning

5.1.2 PARA-PROFESSIONAL STAFF

A. Appointment of Teacher Aides for the 2015/16 school year B. Resignation of Teacher Aides for the 2015/16 school year

5.1.3. CIVIL SERVICE STAFF

A. Probationary Appointments B. Change of Assignment C. Consultants D. Civil Service Holiday Calendar 2016-17

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Board Meeting Agenda # 5.1.1. 2/29/16 5.1.1 PROFESSIONAL STAFF

A. Retirements (effective June 30, 2016) (see supplementary material) Anders, Ellen, Teacher-in-Charge, Edgewood School Brown, Laurence, Social Studies Teacher, Senior High School. Capucci, Roger, Math Teacher, Senior High School Cisco, Sandra, World Language Teacher, Senior High School Citron, Dassi, Elementary Classroom Teacher, Heathcote School Closter, Nancy, Art Teacher, Greenacres School Conrad, Tom, Science Teacher, Senior High School Fox, Margaret, English Teacher, Middle School Golden, Dorothy, Special Education Teacher, Middle School Hoffee, Maggie, Music Teacher, Greenacres School Liptak, Ann, English Department Chair, Senior High School Peppers, Sue, Assistant Principal, Senior High School Savarese, Wilda, Elementary Classroom Teacher, Edgewood School Schoenbrun, Beth, Science Teacher, Senior High School Sheehey, Paul, English Teacher, Senior High School Szkolar, Ihor, Science Teacher, Senior High School

Tripodi, Andrea, Psychologist, Middle School Waskow, Sharon, Librarian, Middle School

Whittington, Sarah, World Language Coordinator K-8, Middle School

B. Separation Agreement (see supplementary material)

Employee # 5821, effective June 30, 2016

C. Athletic Coaching Assignments 2015-16 Spring Sports Season Sport/Level Name Points Boys Varsity Baseball Head David Scholl 60 Boys Varsity Baseball Assistant TBA 40 Boys JV Baseball Jeffrey Weigel 46 Boys Freshman Baseball Matt Brown 38 Girls Varsity Softball Head David Scagnelli* 55 Girls Varsity Softball Assistant Kevin Carrigan 40 Girls JV Softball Kiera Fox 40 Girls Freshman Softball Robert Scagnelli* 30 Boys Varsity Lacrosse Head Brendan Curran 63 Boys Varsity Lacrosse Assistant James Synowiez 43 Boys JV Lacrosse Kevin Blake 48 Boys Freshman Lacrosse TBA 43 Girls Varsity Lacrosse Head Genette Zonghetti* 63 Girls Varsity Lacrosse Assistant Gail Zonghetti* 43 Girls JV (A) Lacrosse Kelly Santoianni 48 Girls JV (B) Lacrosse Lauren Paonessa 43 Boys Varsity (A) Tennis Jennifer Roane 50 Boys Varsity (B) Tennis Greg Leong 33 Boys JV Tennis John Feld & Adam Singer⍭ 33 Varsity Crew Bob Stanton 40

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Board Meeting Agenda # 5.1.1.

2/29/16 C. Athletic Coaching Assignments (continued) 2015-16 Spring Sports Season Sport/Level Name Points Varsity Head Outdoor Track Richard Clark 68 Varsity Assistant Track Devin Hoover 40 Varsity Assistant Track Chris Mullen 40 Varsity Assistant Track Tom List 40 Varsity Assistant Track Alex Greenberg 40 Boys Varsity Golf Andy Verboys 45 Girls Varsity Golf Barney Foltman 45 Middle Sports Coordinator Kevin Roemer 38 Modified Girls Lacrosse Head Melissa Zeiler 30 Modified Girls Lacrosse Head Elizabeth Gallo 30 Modified Girls Lacrosse Assistant TBA 27 Modified Track & Field Head Christi Browne 30 Modified Track & Field Assistant Marci Rothman 27 Modified Track & Field Assistant Doug Rose 27 Modified Boys Lacrosse Head Kevin Roemer 30 Modified Boys Lacrosse Head Robert Keith 30 Modified Boys Lacrosse Assistant Jose Toscano 27 15-16 Winter Sports Season Sport/Level Name Points Strength & Conditioning (winter) Andy Verboys 50 Middle School Intramural Supervisors (Third Quarter) (see supplementary material)

Hours Kaitlyn Schmier 38 Josh Marrero 38 William Maldarelli 25 Marcel Jorg 38 Robert Cazzoli 57 Tina Foley 38 Andrew Verboys 38 *denotes employees with close personal relationships. Supervision will be conducted in accordance with Board policy 9000.2.

⍭denotes employees who will split duties and the stipend for one position.

D. Chaperoning In accordance with Article 34D of the STA/BOE Agreement for the 2015/16 school year the following teachers should be paid a stipend of $100.00 each for chaperoning:

Katherine De La Garza Heathcote Winter Band/Strings Concert Jennifer Turetzky Heathcote Winter Band/Strings Concert

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Board Meeting

Agenda #5.1.2 Agenda #5.1.3 2/29/16 5.1.2. PARA-PROFESSIONAL STAFF

A. Appointment of Teacher and School Aides for the 2015/16 School Year School Name Hours Step Rate Greenacres Ferrante, Colleen 17 1 $ 14.74 District Kang, Hannah 25 1 16.45

B. Resignation of Teacher and School Aides for the 2015/16 School year

School Name Date of Resignation District Cappacio, Jennifer 2/24/2015 Fox Meadow Goldich, Lauren 2/12/2015 District Marchese, Shelby 1/29/2016 Middle School Odeyinde, Hakeem 1/2/2016

5.1.3. CIVIL SERVICE STAFF

A. Probationary Appointments Antoinette Van Dermark, Database Manager, effective March 10, 2016 Wanda Levinsohn, Part-time Clerk, effective February 25, 2016 Robert Pirillo, Bus Driver, effective February 22, 2016 Michael McDonald, Bus Driver, effective February 22, 2016 Vincent Lotto, Cleaner, effective February 1, 2016

B. Change of Assignment Alfredo Trunzi, Groundsmen to Cleaner, effective March 7, 2016

C. Consultant Moira Dahlke, Special Education Office, $227.47 daily rate D. 2016-2017 Proposed Civil Service Calendar (see supplementary material)

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Board Meeting Agenda Item # 5.1.3.D

2/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

TENTATIVE CIVIL SERVICE HOLIDAY CALENDAR

2016-2017 Fourth of July Monday July 4 Labor Day Monday September 5 Rosh Hashanah Monday October 3 Rosh Hashanah Tuesday October 4 Columbus Day Monday October 10 Yom Kipper Wednesday October 12 Veterans Day Friday November 11 Thanksgiving Day Thursday November 24 Thanksgiving Recess Friday November 25 Holiday Recess Monday December 26 Tuesday December 27 Monday January 2 Martin Luther King Day Monday January 16 President’s Day Monday February 20 Good Friday Friday April 14 Memorial Day Monday May 29

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Board Meeting Agenda Item #6.1. 02/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM DATE: February 26, 2016 TO: The Board of Education FROM: Thomas Hagerman RE: New Textbooks Background: New York State Education Law provides that “Boards of Education . . . shall designate textbooks to be used in the schools under their charge.” Board Policy #4511 defines textbooks, publishes criteria for their selection, and establishes procedures for their adoption. The lists with the proposed new textbooks are attached. As has been the custom, Board members will have an opportunity to review the books in the Curriculum Center before giving final approval at the next Board meeting TH/ha Attachments

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SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM

DATE: February 26, 2016

TO: The Board of Education

FROM: Thomas Hagerman

RE: Proposed Changes to Certain Board Policies and/or Regulations

Background:

From time to time, boards of education in New York State review policies to ensure best practices, legal compliance, and adherence to District values and needs. The attached policies have been selected by the Superintendent’s Cabinet as vital for on-going operations, and they have proposed edits and revisions to meet the aforementioned purposes.

The Board will have an opportunity to review the policy and regulations on Monday night and ask any clarifying questions. The policy and regulations will be brought back on March 21, 2016, after which we anticipate Board re-adoption with the recommended changes.

TH/ha Attachments

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School Board Policies for Review, 2015-16

Policy Title Policy Number

Current policy Text Recommended Changes Notes/Owner

Student Transportation

8410 Bussing is provided for students who are 1.5 or more miles distant from the school they attend.

Adm: None; Community: to decrease the distance

TH/SM

*Admission of Non-Resident Students

5152 Includes a provision that children of full-time District employees or coaches of interscholastic sports may attend tuition-free. Allows residents who own more than one home to allow students to attend school even if they don’t domicile.

Delete the reference to children of interscholastic coaches. This needs to be amended to meet the letter of the law.

TH. TH. This needs to be reviewed by Longo and Co.

Gifts to the District or a School

1800 The BOE lifted the cap on gifts with the promise of revisiting this policy in a year.

BOE to determine. TH

Purchasing 7360 Awarding of construction in excess of $20,000 and purchases of equipment in excess of $10,000 must be competitively bid on.

Current language is not consistent with Purchasing Policy #6700. Policy #7360 should be changed to construction in excess of $35,000 and equipment to $20,000. (These laws were changed in 2010 and Policy #7360 was not updated as was policy #6700)

SM

SPED 4321.1a District to maintain an alphabetical list of IHOs to

Adjust to reflect state mandated rotational list for choosing IHOs

ER

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adjudicate impartial hearings

SPED 4321.4-R Furnishing copies of IEPs to non-special education staff

Align with practice of making copies available electronically through Infinite Campus

ER

*Health 5285-R Concussion Management Policy Adjust language to reflect practice and current state law for return to play. - Committee to furnish language.

ER/RP

Graduation 4770 Change in the number of units of credit.

LS

Staff Health 9511 Conditions job offer upon a chest x-ray and medical examination.

Delete chest x-ray requirement. BJ

Student Records

5500 Access and amendment of records request to Asst. Superintendent for Instruction; Release of records requires written consent; Directory Information inform by October 1st Numerous Revisions

Change to Director of Pupil Services Allow digital consent Change to July 1st Throughout policy

TH TH/RM RM KBLaw

Information Security Breach and Notification

5672 New Policy Establish a process for notifications in case of a data breach.

RM/JC

Change Order Policy

7335 New Policy Identify maximum and minimum thresholds for approval

SM

*Will be brought to Board at later date.

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1800

GIFTS TO THE DISTRICT OR A SCHOOL

A. Preliminary Statement

From time to time individuals or groups offer gifts to the District or to a particular school. Gifts in the form of donations, grants and/or bequests of money, or real or personal property, to the District may come from individuals, a collection of individuals, Parent Teacher Associations, booster organizations, foundations or other lawful groups. The Board greatly appreciates such support and generosity. The Board also recognizes its responsibility to provide adequate funding for the District’s programs and services it offers. Within this understanding, the Board will consider the acceptance of gifts and will be receptive to offers of gifts which adhere to the principles and procedures set forth below. B. Presentation/Notice of Gifts

The Board encourages potential donors to discuss the District’s gift policy with the Superintendent of Schools and/or the Assistant Superintendent for Business and Facilities to determine the best way to effect a gift that supports the District’s programs, goals and priorities. Individuals and entities wishing to offer gifts to the District or a particular school shall so advise the Superintendent of Schools in writing. The donor must identify: a. the subject of the gift; b. the purpose of the gift; c. the beneficiary or beneficiaries, if any; d. any initial and/or continuing or future financial commitment of the District associated with the gift acceptance; and e. all conditions or restrictions that may apply. C. Acceptance of Proposed Gifts

Only the Board of Education may accept for the District any bequest or gift or money, property or goods, except that the Superintendent of Schools may accept on behalf of the Board any such gift of up to $1,000.00 in value.

The Board reserves the right to refuse to accept any gift which does not contribute

towards the achievement of the District’s goals or the ownership of which would tend to deplete the resources of the District.

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1800 Any gift accepted by the Board or the Superintendent shall become the property of the

District, may not be returned without the approval of the Board, and is subject to the same controls and regulations as are other properties of the District.

It shall be the policy of the District to accept a gift, provided it is made within the statutory authority granted to school districts and has received the approval of the Board of Education.

In granting or withholding its consent, the Board will review the following factors: 1. The terms of the gift identified by the donor pursuant to Section B above. 2. Whether and to what extent there will be any initial and/or continuing or future financial responsibility of the District associated with the gift acceptance, including but not limited to facility maintenance, upkeep or replacement costs. 3. The gift must not benefit a particular or named individual or individuals. 4. In general, a gift should benefit as broad a group of pupils as possible. However, if the purpose of the gift is an award to a single student, the determination of the recipient of such award shall be made on the basis that all students shall have an equal opportunity to qualify for it in conformance with federal and state law. 5. If the gift is in trust, the obligation of the investment and reinvestment of the principal shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth. 6. No gift or trust is to be accepted by the Board if:

a. it is in support of and a benefit to a particular public school in the district and leads to disparity from school to school in

the quality of education, or disparity within a school from grade to grade or program to program in the quality of

education, or b. it is for a purpose for which the school district could not legally expend its own

funds, or

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c. it is for the purpose of awarding scholarships to students graduating from the

district in a manner not in conformance with federal and state law, or d. it involves, in substance or appearance, any semblance of influence over programs

or activities sponsored or conducted by the District or results in the district abdicating its responsibilities to determine

what and in what manner programs will be offered in the District.

1800 7. The Board reserves the right to refuse gifts from commercial interests that are contingent upon the promotion or endorsement of products and services.

Any gift directed to the District without requisite Board approval will either be approved or rejected by the Board within 60 days and, if rejected, immediately returned to the donor or his/her estate with a statement indicating the reasons for the rejection of such gift. D. Other Provisions

The Superintendent shall monitor the cumulative impact of gift giving and, at the conclusion of each school year, provide the Board with a summary of the gift contributions received during the school year and the use of such contributions, along with previously provided summaries for the prior two years.

Gifts from “booster” organizations for extracurricular programs and gifts from school PTAs shall continue to be governed by Policies 1222 and 1800-E respectively, as well as this Policy 1800. Ref: Education Law § 1709(12). Revisions approved: October 6, 2014

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1800 GIFTS TO THE DISTRICT OR A SCHOOL

A. Preliminary Statement

From time to time individuals or groups offer gifts to the District or to a particular school. Gifts in the form of donations, grants and/or bequests of money, or real or personal property, to the District may come from individuals, a collection of individuals, Parent Teacher Associations, booster organizations, foundations or other lawful groups. The Board greatly appreciates such support and generosity. The Board also recognizes its responsibility to provide adequate funding for the District’s programs and services it offers. Within this understanding, the Board will consider the acceptance of gifts and will be receptive to offers of gifts which adhere to the principles and procedures set forth below.

B. Presentation/Notice of Gifts

The Board encourages potential donors to discuss the District’s gift policy with the Superintendent of Schools and/or the Assistant Superintendent for Business and Facilities to determine the best way to effect a gift that supports the District’s programs, goals and priorities. Individuals and entities wishing to offer gifts to the District or a particular school shall so advise the Superintendent of Schools in writing. The donor must identify:

a. the subject of the gift; b. the purpose of the gift; c. the beneficiary or beneficiaries, if any; d. any initial and/or continuing or future financial commitment of the

District associated with the gift acceptance; and e. all conditions or restrictions that may apply.

C. Acceptance of Proposed Gifts

Only the Board of Education may accept for the District any bequest or gift or money, property or goods, except that the Superintendent of Schools may accept on behalf of the Board any such gift of up to $1,000.00 in value.

The Board reserves the right to refuse to accept any gift which does not contribute towards the achievement of the District’s goals or the ownership of which would tend to deplete the resources of the District.

Any gift accepted by the Board or the Superintendent shall become the property of the District, may not be returned without the approval of the Board, and is subject to the same controls and regulations as are other properties of the District.

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It shall be the policy of the District to accept a gift, provided it is made within the statutory authority granted to school districts and has received the approval of the Board of Education.

In granting or withholding its consent, the Board will review the following factors:

1. The terms of the gift identified by the donor pursuant to Section B above.

2. Whether and to what extent there will be any initial and/or continuing or future financial responsibility of the District associated with the gift acceptance, including but not limited to facility maintenance, upkeep or replacement costs.

3. 2. The gift must not benefit a particular or named individual or individuals.

4. 3. In general, a gift should benefit as broad a group of pupils as possible. However, if the purpose of the gift is an award to a single student, the determination of the recipient of such award shall be made on the basis that all students shall have an equal opportunity to qualify for it in conformance with federal and state law.

5. 4. If the gift is in trust, the obligation of the investment and reinvestment of the principal shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth.

6. 5. No gift or trust is to be accepted by the Board if:

a. it is in support of and a benefit to a particular public school in the district and leads to disparity from school to school in the quality of education, or disparity within a school from grade to grade or program to program in the quality of education, or

b. it is for a purpose for which the school district could not legally expend its own funds, or

c. it is for the purpose of awarding scholarships to students graduating from the district in a manner not in conformance with federal and state law, or

d. it involves, in substance or appearance, any semblance of influence over programs or activities sponsored or conducted by the District or results in the district abdicating its responsibilities to determine what and in what manner programs will be offered in the District.

7. 6. The Board reserves the right to refuse gifts from commercial interests that are contingent upon the promotion or endorsement of products and services.

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Any gift directed to the District without requisite Board approval will either be approved or rejected by the Board within 60 days and, if rejected, immediately returned to the donor or his/her estate with a statement indicating the reasons for the rejection of such gift.

D. Other Provisions

The Superintendent shall monitor the cumulative impact of gift giving and, at the conclusion of each school year, provide the Board with a summary of the gift contributions received during the school year and the use of such contributions, along with previously provided summaries for the prior two years.

Gifts from “booster” organizations for extracurricular programs and gifts from school PTAs shall continue to be governed by Policies 1222 and 1800-E respectively, as well as this Policy 1800.

Ref: Education Law § 1709(12).

Adoption date: SeptemberOctober __, 2014

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7360

CONSTRUCTION CONTRACTS, BIDDING AND AWARDS

All construction contracts in excess of $20,000 and purchases of equipment at a cost in excess of $10,000 must be advertised, bid on, and awarded to the lowest responsible bidder in accordance with the District’s policy and procedures for competitive bidding. No school building will be erected, purchased, repaired, enlarged, or remodeled, nor will an advertisement for bids for the execution of the plans and specifications for a school building be placed in the District at an expense which will exceed $100,000, until the plans and specifications will have been submitted to the Commissioner of Education and his/her approval received. Such plans and specifications will show in detail the ventilation, heating, and lighting of such buildings. Construction documents that have been modified subsequent to the Commissioner’s approval need not be advertised for bid. The successful contractor will enter into a formal contract with the District that details all aspects of the construction to take place. Every District contract for construction, alteration, or repair of any public building or public works, or for the manufacture, sale, or distribution of material, equipment or supplies shall contain provisions prohibiting discrimination on account of race, creed, color, religion, national origin, disability, marital status, age, or sex. All contractors to whom a contract has been awarded must provide a performance bond obtained through a bonding company licensed to do business in New York State. The required amount of such bond shall be included in the Statement of General Conditions set forth in the advertisement or notice for bids. All contractors shall guarantee that prevailing rates of wage, as provided for in the Labor Law §220, shall be paid to all workers on public projects in the District. Cross-ref: 6700, Purchasing 6700-R.1, Purchasing Regulation, Competitive Bidding Procedures 6700-R.2, Purchasing Regulation, Non-Competitive Bidding Procedures Ref: Education Law §2556 General Municipal Law §§101; 103; 103-d; 106; 108; 109 Labor Law §§220; 220-e; 222; 222-a Adoption date: November 21, 1994

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7360~ Proposed Revisions

CONSTRUCTION CONTRACTS, BIDDING AND AWARDS

All construction contracts in excess of $20,000 $35,000 and purchases of equipment at a cost in excess of $10,000 $20,000 must be advertised, bid on, and awarded to the lowest responsible bidder in accordance with the District’s policy and procedures for competitive bidding. No school building will be erected, purchased, repaired, enlarged, or remodeled, nor will an advertisement for bids for the execution of the plans and specifications for a school building be placed in the District at an expense which will exceed $100,000, until the plans and specifications will have been submitted to the Commissioner of Education and his/her approval received. Such plans and specifications will show in detail the ventilation, heating, and lighting of such buildings. Construction documents that have been modified subsequent to the Commissioner’s approval need not be advertised for bid. The successful contractor will enter into a formal contract with the District that details all aspects of the construction to take place. Every District contract for construction, alteration, or repair of any public building or public works, or for the manufacture, sale, or distribution of material, equipment or supplies shall contain provisions prohibiting discrimination on account of race, creed, color, religion, national origin, disability, marital status, age, or sex.

All contractors to whom a contract has been awarded must provide a performance bond obtained through a bonding company licensed to do business in New York State. The required amount of such bond shall be included in the Statement of General Conditions set forth in the advertisement or notice for bids.

All contractors shall guarantee that prevailing rates of wage, as provided for in the Labor Law §220, shall be paid to all workers on public projects in the District. Cross-ref: 6700, Purchasing 6700-R.1, Purchasing Regulation, Competitive Bidding Procedures 6700-R.2, Purchasing Regulation, Non-Competitive Bidding Procedures Ref: Education Law §2556 General Municipal Law §§101; 103; 103-d; 106; 108; 109 Labor Law §§220; 220-e; 222; 222-a

Adoption date: November 21, 1994 4321.1a

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Board Meeting

Agenda Item #6.2.3.

02/29/16

4321.1a

IMPARTIAL HEARING OFFICERS

The District Clerk shall maintain an alphabetical list and resumes of all impartial

hearing officers (IHO’s) certified by the State Education Department to hear Special

Education Hearings. The Board of Education will annually establish a fee to be paid to

IHO’s and the Board president or vice president shall be empowered to appoint them.

If the parties to an impartial hearing mutually agree that the IHO who has been

appointed is incapacitated or otherwise unavailable or unwilling to continue the hearing

or issue decisions, the Board shall rescind the appointment of the IHO and immediately

appoint another IHO in accordance with the procedures described above.

The Board of Education further directs the Superintendent or his/her designee to

develop administrative regulations regarding the selection of IHO’s.

Adoption date: September 23, 2002

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4321.1a ~ Proposed Revisions

IMPARTIAL HEARING OFFICERS The District Clerk shall maintain access to the State mandated rotational list ofan alphabetical list and resumes of all impartial hearing officers (IHO’s) certified by the State Education Department to hear Special Education Hearings. The Board of Education will annually establish a fee to be paid to IHO’s and the Board president or vice president shall be empowered to appoint them. If the parties to an impartial hearing mutually agree that the IHO who has been appointed is incapacitated or otherwise unavailable or unwilling to continue the hearing or issue decisions, the Board shall rescind the appointment of the IHO and immediately appoint another IHO in accordance with the procedures described above. The Board of Education further directs the Superintendent or his/her designee to develop administrative regulations regarding the selection of IHO’s. Adoption date: September 23, 2002

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4321.4-R

REGULATION – PROVISION OF INDIVIDUAL EDUCATION

PROGRAMS TO PROFESSIONAL STAFF

As soon as practicable after a CSE meeting and before services are to begin, the Director of Pupil Personnel Services, CSE, or CPSE Chairperson, Sub-Committee Chairperson, or Case Manager shall transmit a copy of the IEP to the individuals who are entitled to a copy of the IEP. All staff members who receive a copy of the IEP shall be informed that the IEP is confidential and that it shall not be disclosed to any other person except as permitted by the Individuals with Disabilities Education Act (IDEA), the Family Educational Rights and Privacy Act (FERPA), or other federal or state laws. The CSE Chairperson shall designate a member of the professional staff who, prior to the implementation of the IEP, shall inform each teacher, assistant, and support staff person of his or her responsibility for implementing the IEP, and the specific accommodations, modifications, and supports that must be provided for the student. Ref: Chapter 408 of Laws of 2002, NYS Education Law §4402(7) Adopted: November 18, 2002

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4321.4-R ~ Proposed Revisions

REGULATION – PROVISION OF INDIVIDUAL EDUCATION

PROGRAMS TO PROFESSIONAL STAFF

As soon as practicable after a CSE meeting and before services are to begin, the Director of Pupil Personnel Services, CSE, or CPSE Chairperson, Sub-Committee Chairperson, or Case Manager shall give digital access or transmit a copy of the IEP to the individuals who are entitled to a copy of the IEP. All staff members who receive a copy of the IEP shall be informed that the IEP is confidential and that it shall not be disclosed to any other person except as permitted by the Individuals with Disabilities Education Act (IDEA), the Family Educational Rights and Privacy Act (FERPA), or other federal or state laws. The CSE Chairperson shall designate a member of the professional staff who, prior to the implementation of the IEP, shall inform each teacher, assistant, and support staff person of his or her responsibility for implementing the IEP, and the specific accommodations, modifications, and supports that must be provided for the student. Ref: Chapter 408 of Laws of 2002, NYS Education Law §4402(7) Adopted: November 18, 2002

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4770

GRADUATION REQUIREMENTS

Awarding of diplomas and local certificates and participation in graduation ceremony shall be based on the following graduation requirements: Eighteen and one half units of credit plus four years of physical education must be completed for graduation. A unit of credit generally represents completion of a full-year course that meets four or more times per week and requires homework assignments. The following fifteen units are prescribed: English 4 Credits Social Studies 4 Credits Mathematics 2 Credits Science 2 Credits Biology and one Physical science Foreign Language 1 Credit Health ½ Credit Art and/or Music 1 Credit Computer Literacy* ½ Credit *(required through Class of 1996) One of the mathematics credits may be business mathematics. With the permission of the Building Principal, students may substitute one unit in the study of a foreign culture or one unit of intensive work in English language skills for the required foreign language credit. All Students must also complete one of the following sequence requirements:

- Three units of credit in each of two areas selected from science, mathematics, foreign languages, music or art, and occupational education;

or - Three units of credit in one area selected from science, mathematics,

foreign languages, music or art, or occupational education, and five units of credit in either English or social studies;

or - Five units of credit in one area selected from science, mathematics,

foreign languages, music or art, or occupational education. Regents Diploma The New York State Board of Regents requires that all New York State high schools offer a Regents diploma in addition to the local diploma. To earn a Regents

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diploma, students must satisfy all the graduation requirements for the local diploma and also meet certain additional requirements, which are: three credits of foreign language; Regents examinations in English, American history and government, global studies, science, mathematics, foreign language, and sequence subjects.

4770

A high school diploma will represent termination of the District’s responsibility to provide additional educational training opportunities as part of the regular day program. Any student earning an IEP diploma will be informed in writing of his or her right to attend the public schools of the District until one of the following occurs: 1. The student earns a high school diploma. 2. The student attains the age of 21 prior to September first of a school year. Ref: 8 NYCRR §§100.1-100.7 Matter of O’Neill, 29 EDR 297 (1990) Adoption date: November 21, 1994

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Board Meeting Agenda Item #6.2.5.A 02/29/16

4770 ~ Proposed Revisions

GRADUATION REQUIREMENTS

Awarding of diplomas and local certificates and participation in graduation ceremony shall be based on the following graduation requirements: Twenty two Eighteen and one half units of credit plus four years of physical education must be completed for graduation. A unit of credit generally represents completion of a full-year course that meets four or more times per week and requires homework assignments. The following fifteen18½ units are prescribed: English 4 Credits Social Studies 4 Credits Mathematics 32 Credits Science 32 Credits (biology, a physical science, and one additional science) Biology and one Physical science WorldForeign Language 1 Credit Art and/or Music 1 Credit Health ½½ Credit Physical Education 2 Credits (½ credit per year for four years) Art and/or Music 11 Credit Computer Literacy* ½ Credit *(required through Class of 1996) One of the mathematics credits may be business mathematics. With the permission of the Building Principal, students may substitute one unit in the study of a foreign culture or one unit of intensive work in English language skills for the required foreign language credit. 4770

All Students must also complete one of the following sequence requirements: - Three units of credit in each of two areas selected from science, mathematics, foreign languages, music or art, and

Board Meeting Agenda Item #6.2.5.A 02/29/16

occupational education; or - Three units of credit in one area selected from science, mathematics, foreign languages, music or art, or occupational

education, and five units of credit in either English or social studies; or

- Five units of credit in one area selected from science, mathematics, foreign languages, music or art, or occupational

education.

Regents Diploma The New York State Board of Regents requires that all New York State high schools offer a Regents diploma in addition to the local diploma. To earn a Regents diploma, students must satisfy all the graduation requirements for the local diploma and also meet certain additional requirements. They include, which are: three credits of foreign language; Regents examinations in English, science, mathematics, either American history and government or, global studies, science, mathematics, and one additional assessment from among the following: a fifth Regents examination or a State approved alternative assessment or a State approved pathway assessment or a career and technical education (CTE) pathway assessment (following the successful completion of an approved CTE program) or an arts pathway assessment.foreign language, and sequence subjects. A high school diploma will represent termination of the District’s responsibility to provide additional educational training opportunities as part of the regular day program. Any student earning a CDOS Commencement Credentialn IEP diploma will be informed in writing of his or her right to attend the public schools of the District until one of the following occurs: 1. The student earns a high school diploma. 2. The student attains the age of 21 prior to September first of a school year. Ref: 8 NYCRR §§100.1-100.7 Matter of O’Neill, 29 EDR 297 (1990) Adoption date: November 21, 1994 February, 2016

9511

STAFF HEALTH

The Board of Education requires that all job offers be conditioned upon a satisfactory medical evaluation, including a chest x-ray, and all probationary employees who are eligible for tenure, as well as employees recommended in writing by their supervisor, undergo a medical exam by their own physician or by the District physician. Failure to undergo a required medical exam may be grounds for disqualification or dismissal. No applicant or employee will be discriminated against because of any disability or speculation that such person’s future health would be at risk in performing his/her duties. Inability to perform the essential functions of the job with or without reasonable accommodation may be grounds for disqualification or dismissal. Adoption date: November 21, 1994

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Board Meeting

Agenda Item #6.2.6.A

02/29/16

9511 ~ Proposed Revisions

STAFF HEALTH

The Board of Education requires that all job offers be conditioned upon a satisfactory

medical evaluation, including a chest x-ray, and all probationary employees who are eligible for

tenure, as well as employees recommended in writing by their supervisor, undergo a medical

exam by their own physician or by the District physician. Failure to undergo a required medical

exam may be grounds for disqualification or dismissal. No applicant or employee will be discriminated against because of any disability or

speculation that such person’s future health would be at risk in performing his/her duties.

Inability to perform the essential functions of the job with or without reasonable accommodation

may be grounds for disqualification or dismissal. Adoption date: November 21, 1994

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5500

STUDENT RECORDS

The Board of Education adopts the following policy in compliance with the Family Educational Rights and Privacy Act of 1974 and the Regulations promulgated thereunder by the Department of Health, Education, and Welfare effective June 17, 1976.

Access to, Amendment of and Release of Student Records

I. Access to Records

A. Procedures

1. A parent, guardian, or person acting as a parent or guardian in the absence of a parent or guardian (all of whom are hereinafter referred to as “parent”) of a student in attendance in the District or who has been in attendance and/or the student if he/she is 18 years of age or older (hereinafter referred to as “eligible student”), shall have the right to inspect and copy the education records, as defined in I.B. below, of the student.

2. Application to inspect or copy the education records of the student shall be made to the Assistant Superintendent for Instruction at his/her office at 2 Brewster Road, Scarsdale, New York 10583.

3. Applications to inspect or copy education records shall be made in writing, shall state the name of the student whose records are to be inspected, the name, address, and relationship to the student of the person making the request, and a reasonably specific description of the records to be inspected. The District shall provide forms which may be used for such application. (See 5500-E.1 for form)

4. The Assistant Superintendent for Instruction to whom an application is make shall arrange a date, time, and place of the inspection and copying of the records. The date may be no more than 45 days after receipt of the application.

5. At the time set for the inspection of the records, a member of the professional staff who can be of assistance to the parent or eligible student in understanding the records shall be present. If the person inspecting the records is not known to the staff member, the staff member may require the person to provide identification and some evidence of his/her relationship to the student.

6. If photocopying of any record is requested, it shall be done be a member of the District staff. A fee of 25 cents per page shall be charged. If the photocopying for any reason cannot be done at the time of the inspection, the photocopies shall be made and mailed to the parent or eligible student within 5 days.

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5500

B. Education Records Available

1. Education records available for inspection and copying are those records directly related to the student which are maintained by the District as more specifically listed in I.B.2. below. They do not include records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto which are in the sole possession of the maker and are not accessible or revealed to any other individual except a temporary substitute.

2. Education records which are maintained by the District, though not necessarily for each student, include the following:

a. Records of academic achievement b. Result of standardized aptitude and achievement tests c. Evaluations by teachers or other professional staff members d. Psychological evaluations e. Health records f. Attendance records g. Guidance records

II. Amendment of Records

A. Right to Request Amendment

1. The parent of a present or former student, or an eligible student, who believes that information contained in the education records of the student is inaccurate or misleading or violates the privacy or other rights of the student may request that the District amend the record or records.

2. A request to amend a record shall be made in writing to the Assistant Superintendent for Instruction, setting forth the record to be amended and the amendment requested, which may be the deletion of certain material.

B. Procedures

1. The Assistant Superintendent for Instruction shall decide whether to

amend the record in accordance with the request and shall inform the parent or eligible student making the request of his/her decision within 15 days after receipt of the request.

2. If the decision of the Assistant Superintendent for Instruction is to refuse to amend the record as requested, his/her notification to the parent or eligible student making the request shall include informing the parent or eligible student of his/her right to a hearing on his/her request.

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5500

3. A parent or eligible student who wishes to have a hearing in order to

challenge the content of a record shall make his/her request in writing to the Superintendent at his/her office at 2 Brewster Road, Scarsdale, New York 10583. The request shall set forth the name of the student, the name, address, and relationship to the student of the person making the request, the record to be amended, the amendment or deletion requested, and the reason for the amendment or deletion.

4. A hearing shall be scheduled for a date within 20 days of the date the request is received and the parent or eligible student given at least 10 days’ notice of the date, time, and place of such hearing.

5. The hearing shall be held before the Superintendent or his/her designee. The designee may be any party including an official of the District, who does not have a direct interest in the outcome of the hearing.

6. The parent or eligible student shall have a full and fair opportunity to present evidence relevant to his/her request and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.

7. The decision of the hearing officer shall be made in writing and shall be sent to the parent or eligible student within 10 days after the hearing. The decision shall be based solely upon the evidence presented at the hearing and shall include a summary of the evidence and the reasons for the decision.

C. Action After Hearing

1. If the hearing officer decides that the challenged information is inaccurate,

misleading, or otherwise in violation of the privacy or other rights of the student, the District shall amend the record accordingly and shall so inform the parent or eligible student in writing.

2. If the hearing officer decides that the information is not inaccurate,

misleading, or otherwise in violation of the privacy or other rights of the student, the officer shall inform the parent or eligible student of the right to place in the education records of the student a statement commenting upon the information in the records and/or setting forth any reasons for disagreeing with the decision of the hearing officer.

3. Any explanation placed in the education records of the student under II.C.2. above shall:

a. be maintained by the District as part of the education records of the student as long as the record or contested portion thereof is maintained by the District; and

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b. be also disclosed if the education records of the student or the contested portion thereof is disclosed by the District.

5500 III. Release of Records

A. Release of Records for Which Consent Is Required

1. The District shall not disclose personally identifiable information from the education records of a student without the prior written consent of the parent or eligible student, except as otherwise permitted in III.B and III.C, below.

2. The written consent must be signed and dated by the parent or eligible student and shall include a specification of the records to be disclosed, the purpose or purposes of the disclosure, and the party or class of parties to whom the disclosure may be made. The District shall provide forms which may be used for such consent. (See 5500-E.2 for form)

3. When a disclosure is made with written consent, the District shall, upon request, provide a copy of the record which is disclosed to the parent or eligible student.

B. Release of Records for Which Consent is Not Required (See 5500 E.2 for

sample of form)

1. The District may disclose personally identifiable information from the education records of a student without the written consent of the parent or eligible student if the disclosure is:

a. to other school officials, including teachers, within the District who have legitimate educational interests, provided that by “school officials” is meant professional administrators, supervisors, teachers, and ancillary personnel who have direct or indirect responsibility for the student whose records are involved, or persons who have recordkeeping responsibilities under this policy, and that by “legitimate educational interest” is meant a duty or obligation to instruct, guide, discipline, or otherwise provide services to a student, or to supervise people who have such duty, or to provide information and counseling to parents, or to be responsible for recordkeeping under this policy,

b. to official of another school or school system in which the student seeks or intends to enroll, upon request from the school or school system, provided, however, that the parent or eligible student may, upon request, receive a copy of the education records which have been transferred, and further provided that the parent or eligible student may, upon request, have a hearing in accordance with II above. If a student is enrolled in more than one school or receives services from more than one school, the schools may disclose information from the education records of the student to each other without obtaining written consent, provided that the parent or eligible student may, upon request, receive a copy of the education

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records which have been disclosed and further provided that the parent or eligible student may, upon request, have a hearing in accordance with II above;

5500

c. to authorized representatives of the Comptroller General of the United States; the Secretary of the Department of Health, Education and Welfare; the Commissioner of Education, the Director of the National Institute of Education, or the Assistant Secretary for Education; or state educational authorities;

d. in connection with financial aid for which a student has applied or which a student has received; provided, that personally identifiable information from the education records of the student may be disclosed only as may be necessary for such purposes as:

i. to determine the eligibility of the student for financial aid, ii. to determine the amount of the financial aid, iii. to determine the conditions which will be imposed

regarding the financial aid, or iv. to enforce the terms or conditions of the financial aid;

e. to state and local officials or authorities to whom information is specifically required to be reported or disclosed pursuant to a state statute adopted prior to November 19, 1974;

f. to organizations conducting studies for, or on behalf or, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction; provided that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization and the information will be destroyed when no longer needed for the purposes for which the study was conducted; the term “organizations” includes, but is not limited to, federal, state, and local agencies, and independent organizations;

g. to accrediting organization in order to carry out their accrediting functions;

h. to parents of a dependent student;

i. to comply with a judicial order or lawfully issued subpoena; provided, that the District will make a reasonable effort to notify the parent or the eligible student of the order or subpoena in advance of compliance therewith; or

j. to appropriate parties in a health or safety emergency, if knowledge of the information is necessary to protect the health or safety of the student or other individuals.

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5500

C. Records To Be Maintained in Connection With the Release of Records

1. The District shall, (except as provided in III. C.2. below), for each request for and each disclosure of personally identifiable information from the education records of a student, maintain a record which shall be kept with the records of a student, which shall indicate the parties who have requested or obtained personally identifiable information from the record and the legitimate interests these parties had in requesting or obtaining the information.

2. III.C.1. above shall not apply to disclosures to a parent or eligible student, disclosures pursuant to the written consent of a parent or eligible student, disclosures to school officials, including teachers, within the District in accordance with III.B.1(a) above, or to disclosures of directory information in accordance with III.E. below.

3. The record of disclosures may be inspected by the parent or eligible student, by the school official and his/her assistants who are responsible for the custody of the records, and, for the purpose of auditing the recordkeeping procedures of the District by the parties authorized in and under the conditions set forth in III.B.1. (a) and (c) above.

D. Limitation on Redisclosure

1. The District may disclose personally identifiable information from the education records of a student only on the condition that the party to whom the information is disclosed will not disclose the information to any other party without the prior written consent of the parent or eligible student, except that the information which is disclosed to an institution, agency, or organization may be used by its officers, employees, and agents, but only for the purposes for which the disclosure was made.

2. III.D. 1. above shall not preclude the District from disclosing information under III. B. above with the understanding that the information will be redisclosed to other parties under that section provided that the recordkeeping requirements are met with respect to each of those parties insofar as possible.

3. The District shall, except for the disclosure of directory information, inform the party to whom a disclosure is made of the requirement in III.D. 1. above.

E. Directory Information

1. The District may from time to time disclose information from the education records of present or former students in the following categories: the student’s name, address, major field of study, participation

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in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, diplomas and awards received, the most recent previous school attended by the student, and any other school at present being attended by the student.

5500

2. A parent or eligible student may refuse to permit the designation of any or all of the categories set forth in III.E.1. above with respect to that student as directory information. The Superintendent must be informed in writing by October 1st of each school year, at his/her office at 2 Brewster Road, Scarsdale, New York 10583 by a parent or eligible student that such directory information, or some part of it, may not be used as directory information with respect to that student. Such notice shall be effective only during the academic year in which it is given.

3. This Section III. E. shall not become effective until the Superintendent shall have given public notice of it.

IV. Annual Notification of Rights

The Superintendent shall give parents and eligible students in attendance in the District annual notice of their rights under the Family Educational Rights and Privacy Act, the Regulations, and this policy.

The notice shall also inform the parents and eligible students of where they may

obtain copies of this policy. The notice shall further inform the parents and eligible students of their right to file

complaints, in writing, concerning alleged violations of their rights with the Office of the Secretary, Department of Health and Human Services, Washington, D.C.

The notice shall be made by the Superintendent by such means as are reasonably

likely to inform the parents and eligible students, and shall provide for the need to effectively notify parents of students identified as having a primary or home language other than English.

Copies of this policy shall be made available upon request to parents and eligible

students.

Cross-ref: 1120, School District Records Ref: Family Educational Rights and Privacy Act (FERPA) of 1974 20 USC 1232-g; 34 CFR Part 99 Education Law §§2(13); 225; 301 Adoption date: November 21, 1994

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5500 ~ Proposed Revisions

STUDENT RECORDS

The Board of Education adopts the following policy in compliance with the Family Educational Rights and Privacy Act of 1974 and the Regulations promulgated thereunder by the Department of Health, Education, and Welfare effective June 17, 1976.

The Board of Education recognizes its legal responsibility to maintain the confidentiality of student records. As part of this responsibility, the Board will ensure that eligible students and parents/guardians have the right to inspect and review education records and the right to seek to amend education records. The procedures for ensuring the confidentiality of student records shall be consistent with state and federal law, including but not limited to the Family Educational Rights and Privacy Act of 1974 (FERPA) and its implementing regulations as well as Section 2-d of New York State Education Law and its implementing regulations.

The Board also recognizes its responsibility to ensure the orderly retention and disposition of the District's student records in accordance with Schedule ED-1 as adopted by the Board in policy 1120.

The District will use reasonable methods to provide access to student educational

records only to those authorized under the law to have such access. A “Parents’ Bill of Rights for Data Privacy and Security” is posted on the District website and periodically updated as needed. The District will execute agreements with entities who constitute third-party contractors under Section 2-d of the New York Education Law and who collect, process, store, organize, manage or analyze student personally identifiable information (PII) to ensure that the contractors comply with the law in using appropriate means to safeguard the data and to include the District’s Parents' of Bill of Rights for Data Privacy and Security.

The Superintendent of Schools shall be responsible for ensuring that the District carries out all requirements under law and the Commissioner's regulations.

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Access to, Amendment of and Release of Student Records

I. Access to Records

A. Procedures

1. 1. A parent, legal guardian, or person acting as a parent or legal guardian in

the absence of a parent or legal guardian (all of whom are hereinafter referred to as “parent”) of a student in attendance in the District or who has been in attendance and/or the student if he/she is 18 years of age or older (hereinafter referred to as “eligible student”), shall have the right to inspect and copy the education records, as defined in Section I.B. below, of the student.

2. 2. Application to inspect or copy the education records of the student shall be

made to the Director of Pupil Services Assistant Superintendent for Instruction at his/her office at 2 Brewster Road, Scarsdale, New York 10583.

3. 3. Applications to inspect or copy education records shall be made in writing,

shall state the name of the student whose records are to be inspected, the name, address, and relationship to the student of the person making the request, and a reasonably specific description of the records to be inspected. The District shall provide forms which may be used for such application. (See 5500-E.1 for form)

4. 4. Director of Pupil ServicesThe Assistant Superintendent for Instruction to

whom an application is made shall arrange a date, time, and place of the inspection and/or copying of the records. The date may be no more than 45 days after receipt of the application.

5. 5. At the time set for the inspection of the records, a member of the

professional staff who can be of assistance to the parent or eligible student in understanding the records shall be present. If the person inspecting the records is not known to the staff member, the staff member may require the person to provide identification and some evidence of his/her relationship to the student.

6. 6. If photocopying of any record is requested, it shall be done by a member of

the District staff. A fee of 25 cents per page shall be charged. If the photocopying for any reason cannot be done at the time of the inspection, the photocopies shall be made and mailed to the parent or eligible student within 5 days. (Is this legally required?)

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B. Education Records Available

1. 1. Education records available for inspection and copying are those records directly related to the student which are maintained by the District as more specifically listed in Section I.B.2. below. They do not include records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto which are in the sole possession of the maker and are not accessible or revealed to any other individual except a temporary substitute.

2. 2. Education records which are maintained by the District, though not

necessarily for each student, include, but are not limited to, the following:

a. a. Records of academic achievement b. b. Result of standardized aptitude and achievement tests c. c. Evaluations by teachers or other professional staff members d. d. Psychological evaluations e. e. Health records f. f. Attendance records g. g. Guidance records

II. Amendment of Records

A. Right to Request Amendment

1. 1. The parent of a present or former student, or an eligible student, who

believes that information contained in the education records of the student is inaccurate or misleading or violates the privacy or other rights of the student may request that the District amend the record or records.

2. 2. A request to amend a record shall be made in writing to the Director of

Pupil Servicese Superintendent for Instruction, setting forth the record to be amended and the amendment requested, which may be the deletion of certain material.

B. Procedures

1. Director of Pupil ServicesThe Assistant Superintendent for Instruction shall

decide whether to amend the record in accordance with the request and shall inform

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the parent or eligible student making the request of his/her decision within 15 days after receipt of the request.

1.

2. If the decision of the Director of Pupil ServicesAssistant Superintendent for Instruction is to refuse to amend the record as requested, his/her notification to the parent or eligible student making the request shall include informinginform the parent or eligible student of his/her right to a hearing on his/her request.

2.

3. 3. A A parent or eligible student who wishes to have a hearing in order to challenge the content of a record shall make his/her request in writing to the Superintendent at his/her office at 2 Brewster Road, Scarsdale, New York 10583. The request shall set forth the name of the student, the name, address, and relationship to the student of the person making the request, the record to be amended, the amendment or deletion requested, and the reason for the amendment or deletion.

4. 4. A hearing shall be scheduled for a date within 20 days of the date the

request is received and the parent or eligible student given at least 10 days’ notice of the date, time, and place of such hearing.

5. 5. The hearing shall be held before the Superintendent or his/her designee.

The designee may be any party including an official of the District, who does not have a direct interest in the outcome of the hearing.

6. 6. The parent or eligible student shall have a full and fair opportunity to

present evidence relevant to his/her request and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.

7. 7. The decision of the hearing officer shall be made in writing and shall be

sent to the parent or eligible student within 10 days after the hearing. The decision shall be based solely upon the evidence presented at the hearing and shall include a summary of the evidence and the reasons for the decision.

C. Action After Hearing

1. 1. If the hearing officer decides that the challenged information is inaccurate,

misleading, or otherwise in violation of the privacy or other rights of the student, the District shall amend the record accordingly and shall so inform the parent or eligible student in writing.

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2. 2. If the hearing officer decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, the officer shall inform the parent or eligible student of the right to place in the education records of the student a statement commenting upon the information in the records and/or setting forth any reasons for disagreeing with the decision of the hearing officer.

3. 3. Any explanation placed in the education records of the student under

II.C.2. above shall:

a. a. be maintained by the District as part of the education records of the student as long as the record or contested portion thereof is maintained by the District; and

b. b. be also disclosed if the education records of the student or the contested portion thereof is disclosed by the District.

III. Release of Records

A. Release of Records for Which Consent Is Required

1. 1. The District shall not disclose personally identifiable information from the

education records of a student without the prior written consent, in written, electronic or digital form, of the parent or eligible student, except as otherwise permitted in III.B and III.C, below.

2. 2. The wWritten consent must be signed and dated by the parent or eligible

student and shall include a specification of the records to be disclosed, the purpose or purposes of the disclosure, and the party or class of parties to whom the disclosure may be made. The District shall provide forms which may be used for such consent. (See 5500-E.2 for form). Signed and dated written consent "may include a record and signature in electronic form that identifies and authenticates" the parent or eligible student as the source of the consent and indicates the parent’s or eligible student’s “approval of the information contained in the electronic consent." Digital consent will include a two-part process of acknowledging agreement and providing a name or digital signature and shall include a specification of the records to be disclosed, the purpose or purposes of the disclosure, and the party or class of parties to whom the disclosure may be made.

3. 3. When a disclosure is made with written, electronic or digital consent, the

District shall, upon request, provide a copy of the record which is disclosed to the parent or eligible student.

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B. Release of Records for Which Consent is Not Required (See 5500 E.2 for sample of

form)

1. 1. The District may disclose personally identifiable information from the education records of a student without the written or digital consent of the parent or eligible student if the disclosure is:

a. a. to other school officials within the District whom the District has

determined to have legitimate educational interests. For purposes of this policy, a school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a member of the Board of Education; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official performing his or her tasks. A school official has a legitimate educational interest if the official needs to review a student record in order to fulfill her or her professional responsibilities.to other school officials, including teachers, within the District who have legitimate educational interests, provided that by “school officials” is meant professional administrators, supervisors, teachers, and ancillary personnel who have direct or indirect responsibility for the student whose records are involved, or persons who have recordkeeping responsibilities under this policy, and that by “legitimate educational interest” is meant a duty or obligation to instruct, guide, discipline, or otherwise provide services to a student, or to supervise people who have such duty, or to provide information and counseling to parents, or to be responsible for record-keeping under this policy;,

b. b. to officials of another school or school system in which the student

seeks or intends to enroll, upon request from the school or school system, provided, however, that the parent or eligible student may, upon request, receive a copy of the education records which have been transferred, and further provided that the parent or eligible student may, upon request, have a hearing to challenge the content of the record in accordance with Section II above. If a student is enrolled in more than one school or receives services from more than one school, the schools may disclose information from the education records of the student to each other without obtaining written consent, provided that the parent or eligible student may, upon request, receive a copy of the education records which have been disclosed and further provided that the parent or eligible student may, upon request, have a hearing to challenge the content of the record in accordance with Section II above;

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c. c. to authorized representatives of the Comptroller General of the United States; the Attorney General of the United States; the Secretary of Education; or State and local educational authorities.the Comptroller General of the United States; the Secretary of the Department of Health, Education and Welfare; the Commissioner of Education, the Director of the National Institute of Education, or the Assistant Secretary for Education; or state educational authorities;

d. d. in connection with financial aid for which a student has applied or

which a student has received; provided, that personally identifiable information from the education records of the student may be disclosed only as may be necessary for such purposes as:

i. i. to determine the eligibility of the student for financial aid, ii. ii. to determine the amount of the financial aid, iii. iii. to determine the conditions which will be imposed regarding

the financial aid, or iv. to enforce the terms or conditions of the financial aid;

iv.

e. e. Allowed to be reported or disclosed pursuant to State statute adopted before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and the system's ability to effectively serve the student whose records are released; or Allowed to be reported or disclosed pursuant to State statute adopted after November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and the system's ability to effectively serve, prior to adjudication, the student whose records are released and the officials and authorities to whom the records are disclosed certify in writing to the educational agency or institution that the information will not be disclosed to any other party, except as provided under State law, without the prior written consent of the parent of the student.to State and local officials or authorities to whom information is specifically required to be reported or disclosed pursuant to a state statute adopted prior to November 19, 1974;

f. f. to organizations conducting studies for, or on behalf of, educational

agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction in accordance with 34 CFR Section 99.31(a)(6); provided that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization and the information will be destroyed when no longer needed for the purposes for which the study was conducted; the term “organizations” includes, but is not limited to, federal, state, and local agencies, and independent organizations;

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g. g. to accrediting organization in order to carry out their accrediting functions;

h. h. to parents of a dependent student (even where the student has

turned 18 years of age);

i. i. to comply with a judicial order or lawfully issued subpoena; provided, that the District will make a reasonable effort to notify the parent or the eligible student of the order or subpoena in advance of compliance therewith unless the District has been ordered not to disclose the existence or content of the order or subpoena; or

j. j. to appropriate parties in a health or safety emergency, if knowledge

of the information is necessary to protect the health or safety of the student or other individuals. The determination that there is an articulable and significant threat to the health or safety of a student or other individuals shall be based upon a totality of the circumstances, including the information available, at the time the determination is made.

k. to teachers and school officials in other schools who have legitimate educational

interests in the behavior or the student when the information concerns disciplinary action taken against the student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community.

l. to provide information that the District has designated as "directory information."

m. to a court, when the District is involved in legal action against a parent or student,

those records necessary to proceed with the legal action.

n. to the U.S. Secretary of Agriculture, his/her authorized representatives from the Food and Nutrition Service, or contractors acting on his/her behalf, to monitor, evaluate and measure performance of federally-subsidized school food programs, subject to certain privacy protections.

to any caseworker or representative of a state or local child welfare agency or

tribal organization who has the right to access a student’s case plan, where the agency or organization is legally responsible for the care and protection of that student, not to be redisclosed except as permitted by law.

o.

C. Records To Be Maintained in Connection With the Release of Records

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1. 1. The District shall, (except as provided in Section III. C.2. below), for each request for and each disclosure of personally identifiable information from the education records of a student, maintain a record which shall be kept with the records of a student, which shall indicate the parties who have requested or obtained personally identifiable information from the record and the legitimate interests these parties had in requesting or obtaining the information.

2. 2. Section III.C.1. above shall not apply to disclosures to a parent or eligible

student, disclosures pursuant to the written, electronic or digital consent of a parent or eligible student, disclosures to school officials, including teachers, within the District in accordance with Section III.B.1(a) above, or to disclosures of directory information in accordance with Section III.E. below.

3. 3. The record of disclosures may be inspected by the parent or eligible

student, by the school official and his/her assistants who are responsible for the custody of the records, and, for the purpose of auditing the recordkeeping procedures of the District by the parties authorized in and under the conditions set forth in Section III.B.1. (a) and (c) above.

D. Limitation on Redisclosure

1. 1. The District may disclose personally identifiable information from the education records of a student only on the condition that the party to whom the information is disclosed will not disclose the information to any other party without the prior written consent of the parent or eligible student, except that the information which is disclosed to an institution, agency, or organization may be used by its officers, employees, and agents, but only for the purposes for which the disclosure was made.

2. 2. Section III.D. 1. above shall not preclude the District from disclosing

information under Section III. B. above with the understanding that the information will be redisclosed to other parties under that section provided that the recordkeeping requirements are met with respect to each of those parties insofar as possible.

3. 3. The District shall, except for the disclosure of directory information, inform

the party to whom a disclosure is made of the requirement in Section III.D. 1. above.

E. Directory Information

1. 1. The District may from time to time disclose information from the education records of present or former students in the following categories: the student’s name, {parent names/}address, major field of study, participation in officially

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recognized activities and sports, weight and height of members of athletic teams, dates of attendance, {grade level}, diplomas and awards received, the most recent previous school attended by the student, and any other school at present being attended by the student, except in the cases of special education or other placements, which would reveal or violate protected privacy rights.

2. 2. A parent or eligible student may refuse to permit the designation of any or all of the categories set forth in Section III.E.1. above with respect to that student as directory information. The Superintendent must be informed in writing by JulyOctober 1st (Statutory requirement???) of each school year or upon registration with the District whichever occurs later, at his/her office at 2 Brewster Road, Scarsdale, New York 10583 by a parent or eligible student that such directory information, or some part of it, may not be used as directory information with respect to that student. Such notice shall be effective only during the academic year in which it is given.

3. 3. This Section III. E. shall not become effective until the Superintendent

shall have given public notice to parents or eligible students of it. IV. Annual Notification of Rights

At the beginning of each school year, the District will publish a notification that informs parents, guardians and eligible students currently in attendance of their rights under FERPA and the procedures for exercising those rights. This notice will also be provided to parents, guardians, and eligible students who enroll during the school year.

The notice will include a statement that the parent/guardian or eligible student has a right to:

1. inspect and review the student's education records; 2. request that records be amended to ensure that they are not inaccurate, misleading,

or otherwise in violation of the student's privacy rights; 3. consent to disclosure of personally identifiable information contained in the student's

education records, except to the extent that FERPA authorizes disclosure without consent; and

4. file a complaint with the United States Department of Education alleging failure of the District to comply with FERPA and its regulations.

In addition, the annual notice will inform parents/guardians and eligible students: 1. that it is the District's policy to disclose personally identifiable information from

student records, without consent, to other school officials within the District whom the district has determined to have legitimate educational interests.

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2. that, upon request, the District will disclose education records without consent to officials of another school district in which a student seeks or intends to enroll.

3. of the procedure for exercising the right to inspect, review and request amendment of student records.

4. that personally identifiable information will be released to third party authorized representatives for the purposes of educational program audit, evaluation, enforcement or compliance purposes.

5. that the District, at its discretion, releases directory information (see definition below) without prior consent, unless the parent/guardian or eligible student has exercised their right to prohibit release of the information without prior written consent. The District will not sell directory information.

6. that, upon request, the District will disclose a high school student’s name, address and telephone number to military recruiters and institutions of higher learning unless the parent or secondary school student exercises their right to prohibit release of the information without prior written consent.

The District will provide translations of this notice, where necessary, to parents, guardians

and eligible students in their native language or dominant mode of communication. The Superintendent shall give parents and eligible students in attendance in the District

annual notice of their rights under the Family Educational Rights and Privacy Act, the Regulations, and this policy.

The notice shall also inform the parents and eligible students of where they may obtain

copies of this policy. The notice shall further inform the parents and eligible students of their right to file

complaints, in writing, concerning alleged violations of their rights with the Office of the Secretary, Department of Health and Human Services, Washington, D.C.

The notice shall be made by the Superintendent by such means as are reasonably likely to

inform the parents and eligible students, and shall provide for the need to effectively notify parents of students identified as having a primary or home language other than English.

Copies of this policy shall be made available upon request to parents and eligible students.

Cross-ref: 1120, School District Records Ref: Family Educational Rights and Privacy Act (FERPA) of 1974 20 USC 1232-g; 34 CFR Part 99 Education Law §§2(13); 225; 301 Adoption date: November 21, 1994

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5672 (New Policy) 1 of 3 Non-Instructional/Business Operations

SUBJECT: INFORMATION SECURITY BREACH AND NOTIFICATION The School District values the protection of private information of individuals in accordance with applicable law and regulations. Further, the District is required to notify affected individuals when there has been or is reasonably believed to have been a compromise of the individual's private information in compliance with the Information Security Breach and Notification Act and Board policy.

a) "Private information" shall mean **personal information in combination with any one or more of the following data elements, when either the personal information or the data element is not encrypted or encrypted with an encryption key that has also been acquired:

1. Social security number; 2. Driver's license number or non-driver identification card number; 3. Account number, credit or debit card number, in combination with any required security code, access code, or password which would permit access to an individual's financial account; or

"Private information" does not include publicly available information that is lawfully made available to the general public from federal, state or local government records.

**"Personal information" shall mean any information concerning a person which, because of name, number, symbol, mark or other identifier, can be used to identify that person.

b) "Breach of the security of the system," shall mean unauthorized acquisition or acquisition without valid authorization of computerized data which compromises the security, confidentiality, or integrity of personal information maintained by the District. Good faith acquisition of personal information by an employee or agent of the District for the purposes of the District is not a breach of the security of the system, provided that private information is not used or subject to unauthorized disclosure.

Determining if a Breach Has Occurred

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In determining whether information has been acquired, or is reasonably believed to have been acquired, by an unauthorized person or person without valid authorization, the District may consider the following factors, among others: a) Indications that the information is in the physical possession and control of an unauthorized person, such as a lost or stolen computer or other device containing information; or

b) Indications that the information has been downloaded or copied; or

(Continued)

5672 2 of 3 Non-Instructional/Business Operations

SUBJECT: INFORMATION SECURITY BREACH AND NOTIFICATION (Cont'd.) c) Indications that the information was used by an unauthorized person, such as fraudulent accounts opened or instances of identity theft reported; or d) System failures. Notification Requirements

a) For any computerized data owned or licensed by the School District that includes private information, the District shall disclose any breach of the security of the system following discovery or notification of the breach to any New York State resident whose private information was, or is reasonably believed to have been, acquired by a person without valid authorization. The disclosure to affected individuals shall be made in the most expedient time possible and without unreasonable delay, consistent with the legitimate needs of law enforcement, or any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system. The District shall consult with the State Office of Information Technology Services to determine the scope of the breach and restoration measures. b) For any computerized data maintained by the District that includes private information which the District does not own, the District shall notify the owner or licensee of the information of any breach of the security of the system immediately following

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discovery, if the private information was, or is reasonably believed to have been, acquired by a person without valid authorization.

The notification requirement may be delayed if a law enforcement agency determines that such notification impedes a criminal investigation. The required notification shall be made after the law enforcement agency determines that such notification does not compromise the investigation. Methods of Notification The required notice shall be directly provided to the affected persons by one of the following methods: a) Written notice; b) Electronic notice, provided that the person to whom notice is required has expressly consented to receiving the notice in electronic form; and a log of each such notification is kept by the District when notifying affected persons in electronic form. However, in no case shall the District require a person to consent to accepting such notice in electronic form as a condition of establishing any business relationship or engaging in any transaction; c) Telephone notification, provided that a log of each such notification is kept by the District when notifying affected persons by phone; or

(Continued)

5672 3 of 3 Non-Instructional/Business Operations

SUBJECT: INFORMATION SECURITY BREACH AND NOTIFICATION (Cont'd.) d) Substitute notice, if the District demonstrates to the State Attorney General that the cost of providing notice would exceed $250,000, or that the affected class of subject persons to be notified exceeds 500,000, or that the District does not have sufficient contact information. Substitute notice shall consist of all of the following:

1. Email notice when the District has an email address for the subject persons;

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2. Conspicuous posting of the notice on the District's website page, if the District maintains one; and 3. Notification to major statewide media.

Regardless of the method by which notice is provided, the notice shall include contact information for the notifying District and a description of the categories of information that were, or are reasonably believed to have been, acquired by a person without valid authorization, including specification of which of the elements of personal information and private information were, or are reasonably believed to have been, so acquired. In the event that any New York State residents are to be notified, the District shall notify the New York State Attorney General (AG), the New York State Department of State, and the New York State Office of Information Technology Services as to the timing, content and distribution of the notices and approximate number of affected persons. Such notice shall be made without delaying notice to affected New York State residents. In the event that more than five thousand (5,000) New York State residents are to be notified at one time, the District shall also notify consumer reporting agencies, as defined pursuant to State Technology Law Section 208, as to the timing, content and distribution of the notices and approximate number of affected persons. Such notice shall be made without delaying notice to affected New York State residents. A list of consumer reporting agencies shall be compiled by the State Attorney General and furnished upon request to school districts required to make a notification in accordance with State Technology Law Section 208(2), regarding notification of breach of security of the system for any computerized data owned or licensed by the District that includes private information. State Technology Law Sections 202 and 208 Adopted: Amended:

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7335 (New Policy)

CHANGE IN SCOPE OF WORK ON CAPITAL

CONSTRUCTION PROJECTS

The Board of Education wants to facilitate the timeliness of work associated with the capital construction projects authorized by the district’s voters. As such, the Board recognizes the occasional need to approve changes in construction plans (change orders) as the work unfolds. The Board authorizes the Superintendent of Schools or designee, to approve increases and decreases in the planned capital facilities project work (change orders) in an amount not to exceed $50,000 per change order. The Superintendent or designee will present the change order to the Board as an information item at its next scheduled meeting. It is understood that change orders will be authorized by the administration only when necessary to maintain progress of the work and will not substantively change the scope of project plans. Individual change orders which exceed $50,000 will require prior Board approval. Adoption date:

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CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

CONFIDENTIAL

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SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM TO: Dr. Thomas Hagerman FROM: Lynne Shain RE: Middle School Mandarin DATE: February 25, 2016 At the February 3, 2016, Board of Education meeting, the administration presented an Updated Budget Request and Rationale, which included a proposal to add 1.0 Mandarin teacher, if a minimum of 48 sixth graders enroll, a figure reduced from the proposed minimum of 60 students in the November 16, 2015 report. This update was counter to an original proposal to hold off the implementation of Mandarin for further study and evidence of student interest. This change was a result of major staffing changes in the World Language Department, along with the recognition of the importance of the current World Language Chair to be included in the planning process. Even so, we were clear that our support for the potential implementation of Middle School Mandarin would be predicated on student interest and commitment to this program as indicated by a minimum enrollment number of 48 students. Further, we emphasized that Mandarin, like our other language offerings at this level, would be a beginning course, and not necessarily suited for students with extensive prior experience, nor would it be leveled. As with all Middle School World Languages, students would also be making a three year commitment. In order to get a firm number of registered 6th grade Mandarin students, we used the regular Middle School course registration process. Parents of rising 6th graders were sent registration information about World Language and Music course choices on February 9 and asked to return their choices by February 12. During this time we received numerous questions. As a follow up, the District sent a clarifying email to address all the potential concerns that were raised with us.

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Additionally, there were a few cases where parents asked for an extension; in each situation an extension was granted. We now have World Language registration information from parents of all rising 6th graders as follows: Mandarin 42 French 71 Spanish 248 ENL/LRC 11 As previously stated, because of the substantial financial, time, and other resource commitments involved, we believe that 48 students should be the absolute minimum number, thus creating four sections of 12 students. These numbers have not materialized; therefore, we withdraw our request to add 1.0 FTE MS Mandarin teacher to the 2016-2017 budget. We will continue to study the viability of adding Mandarin in the future should student enrollment support this addition.

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Board Meeting Agenda Item #7.2. 02/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York

MEMORANDUM

DATE: February 26, 2016

TO: Board of Education

FROM: Thomas Hagerman

RE: School Calendar, 2016-2017

Background: Preparation of the school calendar begins as early as fall of the year prior to implementation; however, a number of steps are required before final recommendations can be made, including addressing both in house issues (contractual agreements, holidays, etc.) as well as external concerns (State Education Department establishes the schedules for the end-of-year Regents’ tests and Rating Day, etc).

The proposed school calendar for 2016-17 has been developed in accordance with the negotiated agreement between the Board of Education and the Scarsdale Teachers Association, the Administration, in consultation with the BOCES Southern Westchester calendar, and the District’s principal, secretarial, middle managers, custodial, and other bargaining units.

Pertinent dates at the beginning of the school year are: Staff meetings: before Labor Day: Wednesday, August 31st and Thursday, September 1st Orientation for 9th grade students: Wednesday, August 31

stand Thursday, September 1st

First day of school for K-12 students: Tuesday, September 6th, with a half day in the morning for kindergarten students and a full day for elementary, middle school and high school students. Kindergarten students begin with half days in September and go to full days on Monday, September 26, 2016. -133-

Other highlights include the following: December Holiday Recess: December 26th - January 2nd February Winter Recess: February 20th - February 24th April Spring Recess: April 10th - April 14th Also, please note the following regarding inclement weather days: For our elementary schools; each day in the last week of June is designated as a full day (except for Friday, June 23rd). However, if our total days remain at 180 or above (inclement weather not withstanding), the last week in June will revert to half-days. Those days will be determined by the number of snow days. For example, if we have one snow day, the week of June 19th will convert to all half days. Two snow days, would result in the 20th, 21st and 22nd becoming half days. This pattern continues with additional snow days. Any additional snow days beyond this week will result in make-up days in the following order: Thursday, April 13th Wednesday, April 12th Tuesday, April 11th Monday, April 10th The draft calendar that was presented at the February 3rd Board meeting had the following errors that have been corrected, (see attached): Yom Kippur, Wednesday October 23rd - Changed to October 12th March: Schools Reopen Tuesday March 29th - Taken off calendar April: Spring recess, April 10-24 - Changed to April 10th -14th Recommendation: I recommend that the Board approve the 2016-17 school calendar as presented. TH/ha Attachment

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FEBRUARY 15 school days

M T W Th F

1 2 3

6 7 8 9 10

13 14 15 16 17

20 21 22 23 24

27 28

SEPTEMBER 19 school days +1= 20

M T W Th F

1 2

5 6 7 8 9

12 13 14 15 16

19 20 21 22 23

26 27 28 29 30

AUGUST +1

M T W Th F

29 30 31

MARCH 22 school days +1=23

M T W Th F

1 2 3

6 7 8 9 10

13 14 15 16 17

20 21 22 23 24

27 28 29 30 31

APRIL 15 school days

M T W Th F

3 4 5 6 7

10 11 12 13 14

17 18 19 20 21

24 25 26 27 28

OCTOBER 17 school days

M T W Th F

3 4 5 6 7

10 11 12 13 14

17 18 19 20 21

24 25 26 27 28

31

MAY 22 school days

M T W Th F

1 2 3 4 5

8 9 10 11 12

15 16 17 18 19

22 23 24 25 26

29 30 31

JUNE 17 school days

M T W Th F

1 2

5 6 7 8 9

12 13 14 15 16

19 20 21 22 23

26 27 28 29 30

NOVEMBER 17.5 school days + 1= 19

M T W Th F

1 2 3 4

7 8 9 10 11

14 15 16 17 18

21 22 23 24 25

28 29 30

DECEMBER 17 school days

M T W Th F

1 2

5 6 7 8 9

12 13 14 15 16

19 20 21 22 23

26 27 28 29 30

JANUARY 20 school days

M T W Th F

2 3 4 5 6

9 10 11 12 13

16 17 18 19 20

23 24 25 26 27

30 31

SCARSDALE UNION FREE SCHOOL DISTRICT

2016-2017 CALENDAR

20 -24 - Winter Recess

1 - Conference Day/ Preparation Day/ Grade 9 Orientation

5 - Labor Day

6 - First day of school for all students

26 - K begins full days

3 & 4 - Rosh Hashanah

10 - Columbus Day

12 - Yom Kippur

8 - Election Day (Closed for Students/ Full Conference Day for Staff)

11 - Veteran’s Day

24 & 25 - Thanksgiving Recess

1, 7, & 13 - P-T Conf. Days (K-5) half day of school

26-30 - Holiday Recess

2 - Holiday Recess

16 - Martin Luther King Day

2, 7, & 14 - P-T Conf. Days (K-2) half day of school

23 - Conference Day (closed for students/ full conference for staff)

10-14 - Spring Recess

29 - Memorial Day

23 - Last Day of School (Senior High Graduation)

Final Exams and Regents Exams: June 14 to June 22; Rating Day, June 23 NOTE: In the event make-up school days are needed, the District schools will use, in the following order: Thursday, April 13 Wednesday, April 12 Tuesday, April 11 Monday, April 10

31 - Conference Day/

Preparation Day/ Grade 9 Orientation

Total Instructional Days in Session: 181.5 *Total Staff Prep and Conference Days: 4.0 TOTAL Days: 185.5

Key

Parent-Teacher Conference Day

* ½ Days for K Students until Fri. 9/26

Schools Closed (31)

Superintendent’s Conference Day (4)

Early Release/half day (2)

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SCARSDALE UNION FREE SCHOOL DISTRICT

SCARSDALE, NEW YORK

2016–2017 CALENDAR AUGUST Staff preparation Wed. Aug. 31 Conference and preparation days (1/1) Gr. 9 Orientation Wed. Aug. 31 SEPTEMBER

Staff preparation Thurs. Sept. 1 Conference and preparation days Gr. 9 Orientation Thurs. Sept. 1 First day of school for all students Tues. Sept. 6 ½ Days for K-Students until Friday, Sept. 23 K Students begin first full day Mon Sept. 26 TOTAL SCHOOL DAYS _____________________________ SCHOOL DAYS 19 + 1 Conference (20/21) OCTOBER

Rosh Hashanah (Closed) Mon. & Tues. Oct. 3 & 4 Columbus Day (Closed) Mon. Oct. 10 Yom Kippur (Closed) Wed. Oct. 12 TOTAL SCHOOL DAYS ______________________________ SCHOOL DAYS (17/38) NOVEMBER

Election Day (Closed for Students) Tues. Nov. 8 Full conference day for staff Veterans’ day (Closed) Fri. Nov. 11 Thanksgiving Recess (Close at noon) Wed. Nov. 23 Schools Reopen Mon. Nov. 28 TOTAL SCHOOLS DAYS ______________________________ SCHOOL DAYS 17.5+ 1 Conference (18.5/56.5) DECEMBER

Parent-Teacher Conf. Days (K-5) ½ days of schools Dec. 1, 7, 13 Holiday Recess (Closed) Mon. – Fri. Dec. 26-30 TOTAL SCHOOL DAYS ______________________________ SCHOOL DAYS (17/73.5) JANUARY

Holiday Recess (Closed) Mon. Jan. 2 Schools Reopen Tues. Jan. 3 Martin Luther King Day (Closed) Mon. Jan. 16 TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS (20/93.5)

FEBRUARY

Winter Recess (Closed) Mon. - Fri. Feb. 20 - 24 Schools Reopen Mon. Feb. 27 TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS (15/108.5)

MARCH

Parent-Teacher Conf. Days (K-2) ½ days of school March 2, 7, & 14 Conference Day (Closed for students) Thurs. March 23 Full conference day for staff TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS 22+ 1 Conference (23/131.5) APRIL

Spring Recess (Closed) Mon. - Fri. April 10 - 14 TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS (15/146.5)

MAY

Memorial Day (Closed) Mon. May 29 TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS (22/168.5)

JUNE

Last Day of School (Graduation) Fri. June 23 TOTAL SCHOOL DAYS _______________________________ SCHOOL DAYS (17/185.5) TOTAL Instructional days in session 181.5 * TOTAL Staff Prep and Conference days 4.0 TOTAL Days 185.5

Final Exams and Regents Exams: June 14 to June 22; Rating Day, June 23

NOTE: In the event make-up school days are needed, the District schools will use, in the following order: Thursday, April 13; Wednesday, April 12; Tuesday, April 11; Monday, April 10

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Board Meeting Agenda Item #9.1 2/29/16

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

MEMORANDUM DATE: February 26, 2016 TO: The Board of Education FROM: Thomas Hagerman RE: Gifts Background:

The Board’s gift policy provides that the Board approve gifts valued in excess of $1,000. The following gift has been offered and is in line with the Board’s revised policy: $4,100 to purchase 12 electronic keyboards, plus accompanying equipment to be used in Fox Meadow music classrooms. (Donor: Fox Meadow PTA) Recommendation:

I recommend that the Board accept the gift with thanks. TH\ha Attachment

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