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Address Quality Update
MTAC
Washington, DC
August 11, 2010
2
Overview
Move Update Requirements Documentation
CASS/MASS Cycle N – SuiteLink Review
Temporarily renamed “Guide to Move Update” Will be redefined as Pub 363 after USPS document
control completed
Guide to Move Update is posted to RIBBS for mailing industry review and comment http://ribbs.usps.gov/move_update/documents/tech_guides/GuidetoMoveUpda
te.pdf
Questions and comments submitted by mailing industry being evaluated for edits and clarifications within the document
Publication 363 - Updating Lists is a Smart Move
Move Update Requirements Documentation
New Quick Service Guide
Each Move Update method described in finer detail
Explanations & Clarifications Flowchart on how to qualify for Move Update
Pre-Mailing vs. Post-Mailing methods
Standard Mode Name Matching Logic
Document retention guidelines
Expected handling of MLNAs and BCNOs
Description of Return and Footnote Codes with comments
Directly Acquired Addresses & Alternative Address Formats
Publication 363 - Enhancements
Move Update Requirements Documentation
Move Update Policy Definition
Move Update Policy
Federal Register notice in development to establish within the DMM the reference to Pub 363 as source of Move Update compliance requirements
Responds to mailing industry desire for single, comprehensive source of procedures for Move Update compliance requirements for all Move Update methods
Follows other examples of defining mail preparation requirements in USPS Publications referenced through DMM
Effective June 1st, MLNA and BCNO months no longer graded as non-compliant with Move Update in MERLIN
Federal Register notice will be published advising MLNA / BCNO required to comply with Move Update
1 year grace period allowed from publication date of Federal Register to comply with requirement
After 1 year grace period MLNA / BCNO addresses between 95 days and 18 months will be graded as non-compliant – no exceptions considered regardless of Move Update method used
No reversal of previous postage assessments for mailings impacted due to MLNA / BCNO prior to June 1st
MLNA / BCNO Policy Modification
Move Update Policy
SuiteLink usage increases the potential for mail to be sorted into delivery point sequence
4.4% of candidate records submitted to SuiteLink provided updated secondary number● 103 million records in FY08● 160 million records in FY09
Opportunity
SuiteLink™
SuiteLink is used whenever there is a secondary unit deficiency identified on an input business location address and SuiteLink has data for the input address
For CASS Cycle N all CASS™/MASS™ certifications require the use of SuiteLink to append suite numbers where match available
Effective August 1, 2011 usage required by mailers to assign a ZIP+4 Code to a business address where SuiteLink indicates a match is available
When is It Used?
SuiteLink™
Example of Match in SuiteLink
Input: UT Animal Research910 Madison AveMemphis TN 38103
Output: UT ANIMAL RESEARCH910 MADISON AVE STE 823MEMPHIS TN 38103-3435
The input address matches to high-rise default record. DPV® returns a “D” which indicates the secondary is missing. Software must query SuiteLink.
Rec Type
Firm DPV Prim Range
Street Indicia Unit Secd Range
City ZIP Code
Unique ZIP+4 Range
CRID
H Y 910 MADISON MEMPHIS 38103 N 3403 C029
H Y 910 MADISON STE 823 – 826 MEMPHIS 38103 N 3435 C029
SuiteLink™
Example of No Match in SuiteLink
Input: C6 Merolla24 Salt Pond RdWakefield RI 02879
Output: C6 MEROLLA24 SALT POND RDWAKEFIELD RI 02879-4314
The input address matches to high-rise default record. DPV® returns a “D” which indicates that secondary is missing. Software must query SuiteLink. If no match is found, return the original ZIP + 4 match.
Rec Type
Firm DPV Prim Range
Street Indicia Unit Secd Range
City ZIP Code
Unique ZIP+4 Range
CRID
H Y 24 SALT POND RD WAKEFIELD 02879 N 4314 C001
H Y 24 SALT POND RD LOWR C6 WAKEFIELD 02879 N 4304 C001
SuiteLink™
Example of Match in SuiteLink with Extraneous Secondary Present
Input: UT Animal Research910 Madison Ave # 9Memphis TN 38103
Output: UT ANIMAL RESEARCH910 MADISON AVE STE 823 # 9MEMPHIS TN 38103-3435
The input address matches to high-rise default record. DPV returns footnote code “S” to indicate invalid secondary detected. Software must query SuiteLink without the invalid secondary number. If match found insert secondary number. Do not throw away the extraneous info that was present on input.
Rec Type
Firm DPV Prim Range
Street Indicia Unit Secd Range
City ZIP Code
Unique ZIP+4 Range
CRID
H Y 910 MADISON MEMPHIS 38103 N 3403 C029
H Y 910 MADISON STE 823 – 826 MEMPHIS 38103 N 3435 C029
SuiteLink™
Example of mailpiece with text information placement
SLM SERVICES, INC
PO BOX 2118
SAN DIEGO CA 92014-3817
UT ANIMAL RESEARCH
910 MADISON AVE # 9
MEMPHIS TN 38103
FIRST CLASS MAIL U.S. POSTAGE
PAID SAN DIEGO, CA PERMIT NO. 1
1/4” from Bottom 1/8” from Right Edge 1/8” Between Between 1/16” & 1/4” from Left Edge of Barcode Clear Zone
910 MADISON AVE #823 38103
MASS™
SuiteLink™