“ A budget is just a method of worrying before you spend money, as well as afterward. ” --Unknown

ASCCC - Leadership Institute - 2011 1

The Budget SituationDavid Morse, Long Beach, Secretary

Phil Smith, Los Rios, At LargeIan Walton, Mission, Past President

“A budget is just a method of worrying before you spend money,

as well as afterward.”--Unknown


Today’s AgendaAs a Senate leader

Why should you care about budget ?

What do you need to know ?

How can you use it effectively ?

Skeptical cheerleading (Ian)

Local Examples

What if you identify a problem ? (Phil)

What if you’re not a math person? (David)

?


THE BUDGET IS…

Opportunity for IMPACT


Out in Left FieldSource: Hittelman, CCCCO Data, February 2003

We Have Too Many Full-Time Faculty ??

FALSE

F2003 Faculty Obligation Number

WVM: needs to hire 10.9Statewide average: OK to lose 1.9

WVM Rank: 7th from bottom


Out in Left FieldSource: CCCCO Fiscal Data Abstract, June 2002

We Spend too much on Salaries and Benefits

FALSE

Total Sal/Ben vs Expenditures Ob 1-5000WVM: 83.3 %

Statewide Average: 83.7 %


Out in Left FieldSource: Unknown

Where are you Spending the

Money??

Think Again !!


Really…

10% Accounting

and…


90% Politics


Budget LeadershipYou can do it…..What it is – and is not…..

?MathPoliticsSenate PresidentCredibility

PersistenceTrackingPatternsChanges


Create Climate for Questions and Conversations

Create Culture of Collaboration



Academic Senate’s Role

Processes for institutional planning and budget development.—Title 5, 53200(c), a.k.a. the “10+1.”


Academic Senate’s Role

Question:

Does the senate get to sign off on the actual budget?


CURRICULUMCURRICULUM

DEGREE & CERTIFICATE

REQUIREMENTS

DEGREE & CERTIFICATE

REQUIREMENTS

EDUCATIONAL PROGRAM

DEVELOPMENT

EDUCATIONAL PROGRAM

DEVELOPMENT

PROGRAM REVIEW

PROGRAM REVIEW

GOVERNANCE WRT FACULTY

ROLES

GOVERNANCE WRT FACULTY

ROLES

STUDENT PREPARATION & SUCCESS

STUDENT PREPARATION & SUCCESS

PROFESSIONAL DEVELOPMEN

T

PROFESSIONAL DEVELOPMEN

T

$$

$

$$

$

$ $

$


Role of the Academic Senate in Discovering the Real Budget Situation


Finding Budget Help


Where to Start

Read the Senate paper (F09)B

udget Considerations: A PrimerF

or Senate Leaders

- pick a number

- don’t be afraid

- keep track

- three simple examples


Year$ in thousands

94 95 96 97 98 99 00

Restricted 6188 6536 9300 7507 7936 5467 14107

Unrestricted

830 1599 1512 4692 7050 10141 4417

Total 7018 8135 10812 12199 14986 15608 18524

Total Fund Balance (Page 9)


Year 05-06 06-07 07-08 08-09

Budget Value $ -500,201 -450,324 -236,778 -712,533

Actual Value $ 105,132 450,337 872,445 962,338

Budget Value –Actual value

605,333 900,661 1,109,223 1,674,871

Compare Budget to Actual (Page 10)


Year 97 98 99

District 53.97% 51.04% 51.09%

State Average

52.94% 52.89% 52.15%

Rank in State

15 54 50

50 % Trends (Page 11)


Homework: Not Just for Students

Finding Accurate Data

311 FormOnline at CCCCO

Initial and Final Local Budget


What to Do During a Bad Budget Situation


First, Don’t Panic

WE’RE ALL GOING TO DIE!!!


Ensure the Senate is Part of the Discussion


Think for the long-term


Not Alone: Union Colleagues


Senate-Union: Working Together


Scope of Practice

Senate Responsibilities

Union Responsibilities


Making Hard Choices


Our Mission


Be Wary of Easy Solutions


Look for Strategic, Targeted, Surgical Cuts


Who else?


In Conclusion…

Documents

“ A budget is just a method of worrying before you spend money, as well as afterward. ” --Unknown