COMMUNITY EVENTSFUNDRAISINGTOOLKIT 

A STEP-BY-STEP GUIDE TO

FUNDRAISE FOR MILTON DISTRICT

HOSPITAL FOUNDATION

Thank you

Thank you for your interest in supporting the Milton District Hospital Foundation by

hosting an event! Your fundraising efforts have an incredible impact on the patients

at Milton District Hospital. There’s no better expression of community than an event.

An event brings a great number of people together, and together is the best way to

make a difference in the lives of the people in our community.

Since you’ve chosen us, we want to make it easy for you. This step-by-step toolkit

will help you plan your event successful from start to finish.

 

About MDHF

A registered charity founded in 1980, Milton District

Hospital Foundation (MDHF) works to raise funds for

Milton District Hospital (MDH), site of Halton Healthcare

Services (HHS).

As the government does not provide all of the funding

for hospital equipment needs, MDHF raises funds to help

purchase these vital medical equipment and improve

the facilities. This is done through annual fundraising

initiatives, community events, and various programs. All

donations made to MDHF remain in Milton.

Our community partnerships are an important part of

the fundraising activities of Milton District Hospital

Foundation. Each year community partners raise more

than $110,000 for the Milton District Hospital

Foundation! Beyond the funds raised, these events also

create awareness about the hospital and bring new

support to the Foundation. 

We want you to be successful, so we’ve developed a

guide to assist you in the planning of your event. Please

contact the Foundation office to discuss the specifics

needs of your event. We are always happy to assist you!

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Where to start?

10 Steps to a Successful Event

No idea is too big or too small. Make it fun! The word fun is in fundraising

for a reason! Feel free to be creative, and pick an event that will appeal to

your audience. Here are some ideas to get you started:

Brainstorm Ideas

Golf Tournaments

Anniversary/Birthday Celebrations

Sports Events

Scavenger Hunt

Galas & Dinners

BBQ

Bake Sale

Fashion Show

Auctions

Seasonal Party

Establish your Goals and Budget

Set realistic and measurable financial goals and identify all possible sources

of both income and expenses. Get what you can donated from local

businesses or friends. These goals will ensure that every penny raised is

going to help MDHF!

Set a Date and VenueWhere and when will the event take place? Make sure there isn’t another

big event on the same day. You don't want to be competing for your

audience's attention!

Tell us about your event

Fill out our event proposal form. All Community Partner Events must be

approved by the Foundation office prior to the event. Upon approval please

keep in touch with the foundation, we have plenty of resources to help you

along the way.

Create a timeline to ensure your event is well organized. Set dates for

sending out invitations, making follow up calls, booking suppliers etc. This

will help you have a stress free planning experience! We have a Special Event

Planning Checklist to guide you.

Plan Ahead

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Fundraise!

What else can you do at your event to raise more money? As you plan your

event think of other ways to obtain additional funds from the supporters.

Promote your event

Think about who you are targeting and how they will best receive the

information e.g. emails, Facebook, Twitter, posters, flyers or a combination.

Enjoy your event!

The day of your event has finally arrived! With your well-thought out planning in

advance, make sure you take time to enjoy your event. You deserve it!

All funds must be submitted within 60 days of the event to the Foundation.

Please note that there are very limited situations where charitable tax

receipts can be issued for community events.

Collecting Donations and Wrap up

0After the fun is over say thank you!

Make sure you give thanks and acknowledge everyone who attended, sponsored,

and supported the event.

Support from the Milton District Hospital Foundation

MDHF LogoYou may include the MDHF logo in your event's promotional materials. Please note that you

must obtain MDHF approval for logo placement in your marketing materials prior to public

use.

Promotion

MDHF will help you promote your event in the following ways: 

Promote your event on our Upcoming Events calendar on the Foundation website

MDHF Social Media

Distribute event information to hospital physicians, staff and volunteers

Cheque presentation to celebrate your fundraising successes

725 Bronte St S, Milton, ON L9T 9K1

Charitable Registration #119245330 RR0001

Phone: 905-876-7014

Fax: 905-693-9199

Email: info@mdhf.ca