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िनिवदा पूछताछTENDER ENQUIRY

[आपातकालीन वेब िनिवदा][EMERGENCY WEB TENDER]

िनिवदा सं./Tender No 1200001743य अिधकारी/Purchase Exec. Sandip Patthe

सेवा म /To

दरूभाष सं./Telephoneफै स सं./Faxई-मेल/E-Mail

िवभाग/Department EY COMMERCIALय अिधकारी/Purchase Exec. Sandip Patthe

दरूभाष सं./Telephone No 23762614फै स सं./Fax No 23741386ई-मेल/E-Mail [email protected]

िनिवदा सं./Tender No 1200001743

आरएफ यू सं./RFQ No 2050001907

िनिवदा ितिथ/ Tender Date 05.03.2019िनिवदा बदं क ितिथ/Tender Closing Date 13.03.2019िनिवदा बदं होने का समय/Tender Closing Time 12:00:00

िनिवदा शु क/Tender Fee /Rs 0.00बयाना रािश/EMD Amount /Rs 0.00पुव िबड बठैक ितिथ और समय/Pre Bid Meeting Date & Time ,00:00:00िनिवदा खोलने क ितिथ और समय/Tender Opening Date & Time ,15:00:00

ताव वैधता ित िथ ह/ैOffer should be valid up toसुर ा जमा/Security Deposit 0.00 %आदेश मू य का/PO valueवरीय बक जमानत /Perf. Bank Guarantee 0.00 %आदेश मू य का/PO value

( आगे के िववरण हेतु कृपया स बं िनयम शत को पढ़े । सुिनि त कर क कोटेशन और संबंिधत प ाचार के िलए िवभाग का नाम, य अिधकारी का नाम ,िनिवदा सं या,बंद होने का समय एवं ितिथ एवं आरएफ यू सं. अपने कोटेशनम िलख ।Kindly read and refer relevant terms & conditions for further details. Do ensure to Quote Department Name, Purchase Executive ‘s Name , TenderNumber, closing date & time and RFQ Number in your Quotation & related correspondence )

ि य महोदय/महोदयाDear Sir / Madam ,

िवषय /SUB:- PRINTING OF TRAINING DOCUMENTS FOR VELA CELL AT EKLAVYA

माझगाँव डॉक िशपिब डस िलिमटेड िति त/संभािवत आपू तकता से िन न हेतु, ितयोिगता मक दो बोली णाली म ( भाग -।तकिनक - वािण य बोली एवं भाग ।। मू य बोली ) बोली आमंि त करती ह।ैMazagon Dock Shipbuilders Limited (MDL) invites Competitive – Bid from reputed Supplier for the following in TWO BIDsystem ( Part - । Techno - Commercial Bid & Part - ।। Price Bid ).

सं.SL.No.

साम ी / सेवा िववरणMaterial / Service Details

मा ा / इकाईQuantity / unit

आपू त ितिथDelivery Date

00060 साम ी सं./ Material Number :-Sketch Books - Compartment

45 Number 15.03.2019

साम ी वणन/Material Description :1. DTP, Colour printing Spiral Binding of Sketch Book -Compartment

Page: 1 of 3

िनिवदा सं./ Tender No:- 1200001743 िनिवदा ितिथ/ Tender Date:- 05.03.2019 आरएफ यू सं./RFQ No:- 2050001907

सं.SL.No.




2. Multicolour as required by Customer (Vela Cell/IN) printed at vendor place3. 100 GSM paper, 10cm x30cm, to be checked by customer (Vela Cell/IN) representative while onprinting. Vendor has to supply necessary paper/s (Approx. 91 Pages)4. To be printed in presence of (Vela Cell/IN) representative, so firm has to visit MDL and Meet VelaCell/IN rep. before submitting the offer

00070 साम ी सं./ Material Number :-Sketch Books - Electrical

45 Number 15.03.2019

साम ी वणन/Material Description :1. DTP, Colour printing Spiral Binding of Sketch Book -Electrical2. Multicolour as required by Customer (Vela Cell/IN) printed at vendor place3. 100 GSM paper, 10cm x30cm, to be checked by customer (Vela Cell/IN) representative while onprinting. Vendor has to supply necessary paper/s (Approx. 108 Pages)4. To be printed in presence of (Vela Cell/IN) representative, so firm has to visit MDL and Meet VelaCell/IN rep. before submitting the offer

00080 साम ी सं./ Material Number :-Sketch Books - Engineering

45 Number 15.03.2019

साम ी वणन/Material Description :1. DTP, Colour printing Spiral Binding of Sketch Book -Engineering2. Multicolour as required by Customer (Vela Cell/IN) printed at vendor place3. 100 GSM paper, 10cm x30cm, to be checked by customer (Vela Cell/IN) representative while onprinting. Vendor has to supply necessary paper/s (Approx. 128 Pages)4. To be printed in presence of (Vela Cell/IN) representative, so firm has to visit MDL and Meet VelaCell/IN rep. before submitting the offer

00090 साम ी सं./ Material Number :-Sketch Books - Weapon

45 Number 15.03.2019

साम ी वणन/Material Description :1. DTP, Colour printing Spiral Binding of Sketch Book -Weapon2. Multicolour as required by Customer (Vela Cell/IN) printed at vendor place3. 100 GSM paper, 10cm x30cm, to be checked by customer (Vela Cell/IN) representative while onprinting. Vendor has to supply necessary paper/s (Approx. 112 Pages)4. To be printed in presence of (Vela Cell/IN) representative, so firm has to visit MDL and Meet VelaCell/IN rep. before submitting the offer

00100 साम ी सं./ Material Number :-Tank Compendium

2 Number 15.03.2019

साम ी वणन/Material Description :1. DTP, Colour printing Spiral Binding of Tank Compendium2. Multicolour as required by Customer (Vela Cell/IN) printed at vendor place3. 100 GSM paper, A4 Size, to be checked by customer (Vela Cell/IN) representative while on

Page: 2 of 3

िनिवदा सं./ Tender No:- 1200001743 िनिवदा ितिथ/ Tender Date:- 05.03.2019 आरएफ यू सं./RFQ No:- 2050001907

सं.SL.No.




printing. Vendor has to supply necessary paper/s (Approx. 65 Pages in each, so total 130 pages for 02no. sets)4. To be printed in presence of (Vela Cell/IN) representative, so firm has to visit MDL and Meet VelaCell/IN rep. before submitting the offer

िनयम और शत : भाग ए मे िलखी ई और इतर संल प े इस िनिवदा एक अिभ अंग ह |हम आशा ह क ,हम ितयोिगि मक और उिचतताव इस िनिवदा के िलए ा होगा |

Terms & Conditions as indicated in Part A of this tender and other enclosures / annexures form an integral part of this tenderdocument. We look forward to receive your most competitive and reasonable offer against this Tender.

माझगाँव डॉक िशपिब डस िलिमटेड के िलए /For Mazagon Dock Shipbuilders Ltd

Page: 3 of 3

PART – A

TENDER ENQUIRY (In Two Bids)

MAZAGON DOCK SHIPBUILDERS LIMITED INVITES COMPETITIVE BIDS from reputed Bidders / Vendors in TWO BID

SYSTEM (Techno Commercial Bid and Price Bid) for the following Work under tender requirement.

1. Description of Work:

Sr. No

Description & Specification of Item

100

Printing of Documents of VELA for P-75

The detailed scope of work is uploaded as Enclosure-1

Note: Any clarifications, if required can be obtained by informing in writing to M (D-TRG-EY) Tel No.2376 3781/3782 for

technical queries.

2. INSTRUCTIONS TO THE BIDDERS

Bidders should submit the shop establishment certificate. Bidder registered with MDL can submit the MDL registration certificate.

3. Validity Period: Bids / Offers shall have the validity period of 60 Days from the tender closing date. A bid valid for a

shorter period will be rejected at the discretion of MDL.

4. Submission of offer in Two Bid System: - Offer must be submitted in Part — I & Part – II as stated below: -

Part-I Bid: Technical Bid in original shall consist of the followings (copy is to be appended in Offer): -

4.1.1 Bidder’s Statement on their Company Letter head indicating Tender No, Tender Date, confirming compliance and acceptance on the Scope of Work and other Terms and conditions as included in this tender enquiry, duly signed, stamped and dated by bidder’s authorized person(s).

4.1.2 Acceptance on clauses of Tender Enquiry, GT&C in the Prescribed Formats to be filled as ‘Accepted OR Not Accepted’ as applicable for each of the clause.

4.1.3 STACS Acceptance in the Prescribed Format to be filled as ‘Accepted OR Not Accepted’ as applicable against the listed item in the prescribed format of web - tender.

4.1.4 Price schedule BLANKING the PRICES but clearly indicating ‘QUOTED / UNQUOTED’ as applicable against the listed item in the prescribed format of web - tender.

4.1.5 Deviation Sheet in the prescribed format in case of any deviations from Terms, Conditions & Technical requirements specified in the STACS, Tender Enquiry & GT&C.

4.1.6 Bidders / Suppliers should submit the additional documents as applicable and described at para 3 above and enclose copy of required documents.

4.1.7 Copies of valid Registration or Approval certificates in case of Bidder’s firms registered with MDL/NSIC/ Micro & Small Enterprises / Registration Certificate from Local body for conducting business.

4.1.8 Bank details for payment by RTGS / NEFT in the format enclosed.

4.2 Part-II Bid: This securely closed (sealed) Envelope super scribing Tender Enquiry No., Due date & Time should contain only the PRICES for each of the listed items strictly in the prescribed format provided with the tender. If the space provided is not sufficient, bidder may attach additional sheets. Offer in any other format shall not be considered.

Both these securely closed Envelopes i.e. Part-I & Part-II should be put in a Third Bigger Envelope securely

closed (Sealed), super scribing Tender Enquiry No., Due date & Time and addressed

To General Manager (Commercial-East Yard),

North Block, Office Building - 4th Floor, Alcock Yard,

Mazagon Dock Shipbuilders Limited, Dock Yard Road, Mumbai, 400010, INDIA.

4.2.1 The offers shall be deposited ONLY in Tender Box for East Yard Commercial situated at MDL Reception Center, Mazagon Dock Shipbuilders Ltd, Dockyard Road -400010 on / or before The Closing Date & Closing Time and addressed To General Manager (Commercial-East Yard) (offers deposited in any other tender box in MDL other than the one indicated above shall be rejected). In case of Bulky Offers / Bids, which cannot be accommodated in the designated Tender Box, such bids / offers shall be sent by post / courier so as should reach the undersigned well before the due date and time.

4.2.2 The bids may also be sent by Speed Post / Courier Service well in advance so as should reach the Undersigned / Department (address as mentioned above) well before the due date and time. Timely by submission of the Bids is the responsibility of the bidders and no reasons / excuses in this regard will be entertained MDL.

4.2.3 Please send your offer through courier/by hand on or before latest by 15:00 PM on tender closing date. Bids received after 15:00 PM will not be accepted and considered.

5. Bid liable for Rejection Criteria:

a. Following bids shall be categorically rejected;

i) Bids received through any other route than sealed envelope as per the tenders terms and conditions.

ii) Bids received after tender closing date.

b. Following bid rejection criteria shall also render the bids Liable for Rejection.

i) Bidder’s failure to submit sufficient or complete details for evaluation of the bids within the given period which may range in between two to three days depending on the deficiencies noticed in the drawings / technical data which shall not however conflict with validity period.

ii) Incomplete / misleading / ambiguous bids in the considered opinion of TNC/CNC.

iii) Bids with technical requirements and or terms not acceptable to MDL / Customers / External agency nominated as applicable.

iv) Bidders not ready to execute work as per requirement mentioned in scope.

v) Bidders provisional GST registration no and HSN No / SAC no along with the certificate.

6. Completion period: Firm has to follow completion period as per scope of work attached at Enclosure-1.

However, Bidders shall collect the items (on intimation given by MDL by phone / email/ fax) from MDL immediately. Firm shall deliver the item within 3 weeks from the date of placement of PO. Any deviation or delay in executing the contract / contract conditions as mentioned in the tender, PO and scope of work attributable towards the vendor will be liable for penalty as per Liquidated Damages clause no 16 hereunder.

7. Security Deposit: Not Applicable 8. Pricing: Bidder shall quote the prices at tender for all services listed in the price sheet form of the tender enquiry

completion of the work at MDL site. The prices quoted shall remain firm and fixed during the currency of the order / contract unless agreed otherwise by MDL.

9. PAYMENT TERMS: No advance payment in any manner will be paid to the contractor: 100% Payment will be made after successful completion of work and submission of all documents as per the scope of work. Payment will be made through NEFT between 15-20 days.

The following documents shall be submitted.

i) Set of Original + 2 Copies of signed Invoice showing item / activity wise prices as per the contract

/Order.

ii) Work Completion Certificate (WCC) to be issued by MDL User (EY-D-TRG) (executive not less than the

rank of CM) & SOT-EY

iii) Delivery Challan endorsed by store.

10. Taxes& Duties: - GST Compliance: Due to implementation of GST, Suppliers /contractors shall agree unconditionally to

mandatorily pass on the any/all benefits arising in terms of reduction in goods/service’s

prices to MDL under anti-profiteering provisions of GST Law.

a) If the vendor is registered under GST, the GST registration number (15 digit GSTIN) issued by GOI shall be mandatorily provided by the vendor. Vendor having multiple business verticals within state / at multiple states with separate GST registration numbers shall forward GSTIN of these verticals involved in supply of goods and/or services. MDL GSTIN is 27AAACM8029J1ZA and shall mention the same while invoicing and avoid any data entry error on GST portal.

b) If the vendor is registered under GST, vendor shall mention the HSN code for goods &/or services in their tax invoice, etc. These codes must be in accordance with GST Law and responsibility of specifying correct HSN codes for goods &/or services is that of the vendor. MDL shall not be responsible for any error in HSN code for goods &/or services specified by supplier / contractor. However, if any penalty is levied on MDL or any loss of ITC to MDL occurs or any delay in availing ITC by MDL occurs due to such error, supplier / contractor shall reimburse such loss after intimation by MDL or any outstanding payments to the party.

c) If the vendor is registered under GST, Vendor shall ensure timely submission of invoice as per the provisions / requirement / timeline promulgated by GOI in relation to GST Law with all required supporting documents to enable MDL to avail input tax credit promptly. The vendors invoice inter alia should contain GSTIN of vendor, GSTIN of MDL (i.e. 27AAACM8029J1ZA), GST tax rate separately, HSN code wise goods or services, place of supply, signature of vendor, etc. Original invoice needs to be submitted to Bill Receipt Centre at MDL gate, and a copy of the invoice should be given to the goods receiving section (GRS).

d) If the vendor is registered under GST, vendor shall file all applicable returns under GST Law in the stipulated time & any losses of tax credit to MDL arising due to delay in filing will be recovered from their invoice wherever MDL is eligible to avail tax credit. Any default towards payment of tax and / or uploading of monthly returns by supplier/contractor, MDL retains right to withhold payments towards tax portion until the same is corrected & complied by the supplier/contractor with the requirement of GST along with satisfactory evidence.

e) In case, MDL is unable to avail ITC, supplier/contractor at their own cost shall rectify the shortcoming in the returns to be filed immediately thereafter. Further, if the ITC is delayed / denied to MDL / reversed subsequently as per GST Law due to non / delayed receipt of goods and / or services and / or tax invoice or expiry of timelines prescribed in GST Law for availing ITC, non-payment of taxes or non-filing of returns or any other reason not attributable to MDL, such amount shall be recoverable from supplier / contractor along with interest and penalty as levied on MDL under GST Law for the number of days the ITC was delayed. This amount shall be recovered from the SD or any outstanding payments. If the short coming is not rectified by supplier/contractor and MDL ends up in reversal of credits and / or payments, supplier /contractor is fully liable for making good all the loss incurred by MDL as a result of default.

f) If the GST rating of supplier /contractor on GST portal / Govt. website is found to be negative / blacklisted, then MDL shall reimburse GST to the vendor only after he makes the payment of GST and fulfils all requirements as per GST Law for successful ailment of ITC by MDL. Further, MDL is entitled to deduct / recover such GST along with penalties / interest, if any, incurred by MDL.

g) If the vendor is registered under GST, vendor shall be responsible for financial and non- financial consequences in case of non- compliance of GST provisions / requirements / timelines on their part. MDL shall pay the applicable GST taxes to the vendor at actual & supplier/contractor shall pass on the reduction in prices to MDL on account of change in the tax structure.

h) The applicable taxes shall be clearly indicated. The Item wise rates quoted in the rate sheet should exclude taxes. Bidder should indicate taxes and levies as applicable separately under each of the head in the same rate sheet.

i) Wherever all-inclusive prices are quoted by the bidder(s) and accepted without bifurcation of tax elements, no escalation shall be considered in respect of any variation in statutory levies arising subsequently in the absence of required base figures.

j) Supplier / contractor will not be entitled to any increase in rate of taxes occurring during the period of extended delivery completion schedule if there is delay in supplies / completion attributed to him. However, if there is a decrease in taxes, the same must be passed on to MDL.

Note: Any change in tax component/structure due to government regulation during

the execution of contract within contractual delivery period the same will be

applicable at actual ruling at the time of supply/service/execution (This will

however not be applicable in case of extended delivery/completion schedule) of

contract after Government Notification.

11. Ranking of Bids & Determination of L-1 Bidders: 14.1 Ranking of price bids shall be done on the basis of overall cost basis, excluding of taxes. If any

variations in statutory levies, the break up in respect of taxes, duties and levies is clearly and separately furnished in the bid and MDL is satisfied that the rates of taxes, duties & levies indicated therein are in line with the tax law: so that escalation due to variation in the taxes, duties & levies can be justifiably considered to the extent legitimately allowable on the base amount(s) indicated in the bid. Therefore, bidder is requested to show the break up regarding taxes, duties & levies as applicable in the bid.

14.2 Discount/withdrawal of any elements having financial value, if any, by the bidders, after the last date for submission of the bids but before opening of the price bids, will not be considered for determining the ranking of bids but will have to be considered after the said bidder is adjudged as L1.

14.3 L1 bidder will be evaluated offline after consideration of all applicable loading parameters as mentioned in the tender document. For loading criteria refer enclosure 13 attached.

No price preference shall be given to any bidder irrespective of their status.

12. Guarantee / Warranty: Not Applicable.

13. Performance guarantee: Not Applicable

14. FREE ISSUE MATERIAL (FIM) by Indemnity bond & insurance: Free issue material (Panels) will be issued by MDL free of charge for carrying out the job at firms premises. The material will be issued only against the submission of indemnity bond and provision of insurance cover against any type of damages to material of the equivalent value of material. The value of Indemnity bond will be Rs-50,000/-(Fifty thousand) This indemnity bond and insurance cover will be valid till the receipt and acceptance of inspected material at MDL. This will be returned on completion / execution of the order / contract as per the requirement, the and duly acceptance of panels at MDL. Indemnity bond format is as per Enclsoure-10. Firm to submit Indemnity bond & insurance within 5 days from the date of intimation by MDL regarding indemnity bond value/ value of items, failing to which firm shall be liable for penalty as per Liquidated Damages clause no 16.

15. Liquidated Damages: Time is an essence of the contract therefore the job should be commenced within the

period mutually agreed upon in accordance with the delivery schedule. Firm shall return the items after repairing as per Po Terms and Conditions. As per Scope of work, bidder has to collect material and repair it & handover to User dept. (EY-D-TRG). In case of delay not attributable to purchase beyond the agreed schedule, the successful bidder shall pay liquidate damage, a sum representing 1% (One per cent) per week or part thereof, subjected to maximum of 5% of the final order value. The LD applicable / not applicable to be clearly mentioned by MDL User D-TRG-EY/ on WCC/ Inspection report.

16. Bidder shall abide by all Standard Terms and Conditions of Supply (STACS), GT&C and Acceptance formats as per Enclosures contained therein should be properly filled in tendering. The bidder shall also abide statutory requirements; Official Secret Act 1923 and Safety clause (refer our web site).

17. Modifications to the Bids: - Bidders desirous of modifying bids can modify it prior to the closing date & time.

18. MDL reserves the right to accept / reject any or all offers in part / full without assigning any reasons whatsoever. In case of any dispute, our decision in this matter shall be final and legally binding on you.

19. Hindrance Register: All hindrances with date of occurrences and removal shall be noted in the Hindrance Register. The Hindrance Register shall be signed by the reps of both MDL as well as Contractor.

20. Option Clause: MDL retains the right to place orders for additional quantities up to a maximum of 50% of the originally contracted quantity at the same rate and terms of the contract. Such an option shall be available during the original period of contract. Option quantity during extended Delivery period is limited to 50% of balance quantity after original delivery period.

21. Parallel Rate contract: In cases if one bidder will be L1 for more than 60% of line items then parallel contract may be considered by MDL with L2, L3 after matching L1 price in the ratio of approximate 60%-40%. However, PNC reserves the right to recommend the appropriate ratios in the best interest of Company.

22. Public Grievance Cell: A Public Grievance Cell headed by Mr. H.V.Karekar ED has been set up in the Company. Members of public having complaints or grievances are advised to contact him on Wednesday between 10.00 hours and 12.30 hours in his office on 4th floor, EY-Project Office or send their complaints / grievances to him in writing for redressal. His Telephone No. is 022 -2376 3506.

23. Inspection: - Inspection will be done by MDL User (D-TRG-EY) & (SOT-EY), Work Completion Certificate (WCC) to be issued by MDL User (D-TRG-EY) & (SOT-EY/VELLA CELL). (Executive not less than the rank of CM). GRN will be cleared on the basis of user acceptance report. Note: GRN will be cleared by EY-QA on the basis of acceptance report given by User Dept.

24. Working on MDL Holidays: Request for permission for working on Saturday / Sunday / holidays if required, should be submitted 3 working days prior to the date of holiday to MDL user PLG-EY/SM6.

We look forward to receive your most competitive and reasonable offer against this tender

Yours faithfully,

For MAZAGON DOCK SHIPBUIDLERS LIMITED,

Sandip J. Patthe

Dy Manager (Commercial East yard)

Enclosures:

Enclosure – 1 - Scope of work

Enclosure –2 - Rate sheet

Enclosure –3 - Tender enquiry terms Acceptance Format (TEF).

Enclosure –4 - STACS Acceptance Format.

Enclosure - 5 - General Terms & Conditions Acceptance format

Enclosure- 6 - Deviation Sheet

Enclosure-7 - Vendor declaration & Confirmatory matrix

Enclosure- 8 - NEFT Format

Enclosure- 9 - Check List

Enclosure 10 - Loading criteria

The following Annexure to be down loaded from our website (www.mazdock.com) under heading ‘Tender’ and subheading

‘EY submarine’

i) NEFT Format

ii) Statutory requirements, Official Secret Act 1923 & Safety clause.

iii) Standard Terms & Conditions (STACS)

iv) General Terms & Conditions of the Tender Enquiry

Enclosure-1

SCOPE OF WORK FOR PRINTING DOCUMENTS OF VELA FOR P-75

1. BRIEF WORK CONTENT

Note: - 1) For Documents Multicolour as required by Customer (Vela Cell/IN) printed at bidders’ place

2) Thickness for Sketch book: - 100 GSM and Size: - 10Cm*30Cm and colour will be

multicolour Vendor has to supply necessary papers

3) Thickness for Sketch book: - 100 GSM and Size: - A4 and colour will be multicolour

Vendor has to supply necessary papers (Approx. no. of pages mentioned in RFQ refer

RFQ attached with tender for more detail)

4) Documents to be printed in presence of (Vela Cell/IN) representative, so firm has to visit

MDL and Meet Vela Cell/IN rep. before submitting the offer

5) Bidder has to visit user dept.(Design-Training-East Yard) before submitting offer.

Name & Contact Number: -

1) Mr. Hemant Mishra 022-2376 3781/3782

2) IN-KTT :- 8779490765

Sr.

No

Description Unit Qty HSN

Code

Delivery

from the

date of

order

(weeks)

100 DTP, Colour printing Spiral Binding of

Sketch Book - Compartment

No. 45 3 weeks


Sketch Book - Electrical

No. 45 3 weeks

300

DTP, Colour printing Spiral Binding of

Sketch Book - Engineering

No. 45 3 weeks


Sketch Book - Weapon

No. 45 3 weeks


Tank Compendium

No. 2 3 weeks

Enclosure-2

RATE SHEET

TENDER NO: - EY/CD/SJP/EMER/1200001743_ Printing of training documents for Vela Cell.

Sr. No Description Qty (Nos.) Quoted Price/ Per unit

100 DTP, Colour printing Spiral Binding of Sketch Book -

Compartment

45


Electrical

45

300

DTP, Colour printing Spiral Binding of Sketch Book -

Engineering

45


Weapon

45

500 DTP, Colour printing Spiral Binding of Tank

Compendium

2

IMPORTANT NOTES TO THE BIDDERS:

a) Bidder has to quote all item lines mentioned in above.

Sr. No Taxes, Duties & other charges

(Please specify with applicable rates)

HSN/SAC code Applicable Rate

100 GST

200

300

400

500

All pages of the tender document including scope of supply, terms & conditions must be signed, stamped with Co. seal and submitted

along with the offer as a token of acceptance of the terms and conditions. In case your offer deviates from our requirement and terms and

conditions in any manner, these deviations must be clearly indicated in your offer a separate sheet, failing which our requirement and

terms and conditions will be binding on bidder. Company’s Seal

(Signature, Name & Designation)

Date:

ENCLOSURE- 3

TEF ACCEPTANCE FORMAT

To, MAZAGON DOCK SHIPBUILDERS LIMITED COMMERCIAL DEPARTMENT EAST YARD


TEF CLAUSE No.

BIDDER’S REMARK

TEF CLAUSE No.

BIDDER’S REMARK

TEF CLAUSE No.

BIDDER’S REMARK

ACC. / DEV ACC. / DEV ACC. / DEV

1. ACC. / DEV 2. ACC. / DEV 3. ACC. / DEV






19. ACC. / DEV 20. ACC/ DEV 21. ACC / DEV

22. ACC. / DEV 23. ACC/ DEV 24. ACC/ DEV

25. ACC. / DEV 26. ACC/ DEV 27. ACC/ DEV

COMPANY’S NAME & ADDRESS _: _____________________________ SIGNATURE: DATE: _____________________________ NAME: DESIGNATION: ____________________________ BIDDER’S COMPANY SEAL:

NOTES: 1. Bidders should carefully read the Terms & Conditions of the Tender Enquiry Form (TEF) prior to filling up this acceptance

format. 2. This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for considering their

Bid. 3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table. 4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for

Deviation and Alternative suggested for any deviations taken by them. 5. Clause numbers shown in the above format also includes the sub-clauses under these clauses. For example Clause no. ‘3’

means – Clause nos. 3.1, 3.1.1, 3.1.2-------

ENCLOSURE- 4

STACS ACCEPTANCE FORMAT

To,

MAZAGON DOCK SHIPBUILDERS LIMITED

East Yard Commercial Department


STACS

CLAUSE No.

BIDDER’S

REMARK STACS

CLAUSE No.

BIDDER’S

REMARK STACS

CLAUSE No.

BIDDER’S

REMARK

Please fill

“ACC” or “DEV”

Please fill


Please fill


101 “ACC” or “DEV”










290 “ACC” or “DEV” 390 “ACC” or “DEV”








320 Not Applicable 420 “ACC” or “DEV”










COMPANY’S NAME & ADDRESS:

_____________________________ SIGNATURE:

DATE:

_____________________________ NAME:

DESIGNATION:

_____________________________ BIDDER’S COMPANY SEAL:

NOTES:

1. Bidder(s) should carefully read the Standard Terms & Conditions (STACS) included in the tender prior to filling up this acceptance format.

1 This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for considering their Bid.

2 Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table.

3 Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for Deviation and Alternative suggested for any deviations taken by them.

5. STACS clause numbers shown in the above format also includes the sub-clauses under these clauses. For example 220 means – clause nos. 220, 221, 222.

ENCLOSURE –5

ACCEPTANCE FORM FOR GENERAL TERMS AND CONDITIONS

To,




GT&C

CLAUSE No.

BIDDER’S

REMARK GT&C

CLAUSE No.

BIDDER’S

REMARK GT&C

CLAUSE No.

BIDDER’S

REMARK

Please fill


Please fill


Please fill


A10 “ACC” or “DEV”



A20 ACC” or “DEV”



A30 Not applicable A100 “ACC” or “DEV”





A50 “ACC or DEV”

A120 Not Applicable A190 “ACC” or “DEV”







_____________________________ SIGNATURE:

DATE:

_____________________________ NAME:

DESIGNATION:

_____________________________ BIDDER’S COMPANY SEAL:

NOTES:

1. Bidders should carefully read the General Terms & Conditions (GT&C) of the Tender Enquiry prior to filling up this acceptance format.

2. This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for considering their Bid.

3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table.

4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for Deviation and Alternative suggested for any deviations taken by them.

5. Clause numbers shown in the above format also includes the sub-clauses under these clauses.

For example, Clause no. A10 means – Clause nos. A11, A12, A13.

Enclosure- 6

DEVIATION FORMAT (Bidders to fill, sign, & stamp this form in their bid)

To,




Deviation

Sr. No.

Page Sr. No. or

Enclosure Reference

of the Tender Enquiry

Clause Number

for Which the

Deviation

is Sought

Brief Text

Description of

the Clause

Reasons for

Deviation

Suggested

Alternative

1.

2.

& so on…

Note: Bidder to mention all deviation in aforesaid format. Any deviation taken elsewhere in the offer

will not be considered and stand null & void.


_____________________________ SIGNATURE : DATE :

_____________________________ NAME : DESIGNATION :

_____________________________ BIDDER’S COMPANY SEAL :

Enclosure–7

VENDOR DECLARATION & CONFIRMATORY MATRIX


We have very well understood the scope of work given in the tender and confirm herewith that our

quoted price / rates are in line with the above scope of work.

We also discussed and understood the scope of work with D-TRG- East yard.

Confirmatory Matrix

Sr.No. Confirmation Statement Yes/No

1 Bidder confirms that they have quoted as per requirement considering the job as per scope

of work in enclosure-1

2 Bidders confirm that they will collect the material from MDL and return the same to MDL

after completion of work.

3 Bidder hereby confirm that the facility / infrastructure including, manpower, instrument

required to carry out above work is available with us.

4 Bidder also hereby confirms that they read, understood & agreed to the scope of work &

confirmatory matrix.


_____________________________ SIGNATURE : DATE :

_____________________________ NAME : DESIGNATION :

_____________________________ BIDDER’S COMPANY SEAL :

Enclosure –8

RTGS/NEFT – MANDATE AUTHORISATION FORM

(ILLUSTRATIVE FORMAT)

1. Supplier’s / Vendor’s Name:

2. Supplier’s / Vendor’s Name as per Bank Records:

3A. Supplier’s Code 3B. Supplier’s PAN Number: #

# Quoting PAN No. in all the e-returns has become 100% mandatory w.e.f. 14-02-2008 hence, ensure to fill- up this and also send a photocopy of PAN duly self-attested. If there is any difference between the name given in the supplier’s name and name given in the PAN card, then a note to explain the reason for the difference and the correlation between both.

4. Supplier’s / Vendor’s Complete Postal Address:

Door No. Street:

Location: District:

City: State PIN

5. Supplier’s / Vendor’s E-mail ID:

6. Supplier’s / Vendor’s Telephone Number & Mobile Phone Number:

M

7. Name of the Bank:

8. Bank (Branch) Postal Address:

9. RTGS*/NEFT** - Code of the Branch:

RTGS:

NEFT:

RTGS* - “Real Time Gross Settlement”, NEFT** - “National Electronic Fund Transfer”.

These “IFSC” Codes are unique numbers of each Branch – “Indian Financial Services Code”. For some Branches both the codes are the same and some Banks, may maintain one Code No. for RTGS and another Code No. for NEFT. Hence, please fill-up both the rows, even if it is the same.

10. Nature of the Account: (Tick whichever is applicable & put ‘x’ mark for the balance two accounts)

Saving Bank Account: Cash Credit Account: Current Account:

11. Bank Account Number of the Supplier: ©

© Fill up from the 1st column. For the balance left out blank columns, please mention ‘x’ mark.

12. GST Details (including HSN No.): -

We hereby declare that the particulars given above are correct and complete. If the transaction is delayed for reasons of incomplete or incorrect information, we would not hold MDL responsible.

Date: Supplier’s Seal: Authorized Signature of the Supplier:

Certified that the particulars as per Serial Numbers 2, 7 to 11 are correct as per our records.

Date: Bank’s Stamp Authorized Signature of the Officer of the Bank.

Enclosure-9

Bidders are requested to check and fill up the followings before they submit their bids and submit along with

the offer: -

CHECK LIST FOR BIDDER’S/SUPPLIER’S

TENDER NO. DTD. CLOSING DATE.

Scope of Work: Printing of training documents for Vela Cell

Sr.

No

.

Description Tender Requirement

Supplier

Strike off

whichever is

not

applicable

Remark (if any)

1 Offer Ref. No. Supplier has to mention their offer no.

______________________________

2 Technical

Acceptance

Supplier has to mention about total

technical acceptance of Tender. (as per

Encl. 1)

Accepted / not

accepted

3 Registered

Whether supplier is Temporarily or

Permanently registered with MDL or not

registered at all.

4

Registration

Document &

Purchase Order

copy as per TEF

3.1 & 3.2.

Whether supplier submitted copy of

Registration duly attested (If he is

Temp. or Permanent Registered) along

with Document required as per Tender

Enquiry Format (TEF-3)

Submitted /not

submitted

5 Payment Terms

Supplier has to mention whether

payment terms are acceptable or not

acceptable as per tender enquiry

clause no. 10. If any deviation is there,

same has to be mentioned.

6 Offer Validity

Supplier has to mention validity of their

offer (in terms of days – 60 days) from

the closing date of TENDER.

7

Delivery Period /

Completion

Schedule

Supplier has to mention delivery /

completion period for Scope of work (in

terms of weeks).

8 TEF Acceptance

Whether Supplier accepted/

not accepted /accepted but deviation

seeks for TEF Clause no. ----.

Acceptable /

Not

acceptable

/Deviation

sought for

TEF Clause

no.---

9 STAC Acceptance Whether Supplier accepted/

not accepted STAC.

Accepted/Not

Accepted

10 GT&C Acceptance Whether Supplier accepted/

not accepted GT & C.

Accepted/Not

Accepted

11 Deviation

Whether supplier submitted/Not

submitted Deviation form .If any

deviation seeks, same has to be

mention in Remark.

12 Taxes & Duties

Supplier has to mention applicable

taxes & duties in terms of % in Part I –

Bid (technical part). If not, write nil.

Y/N

13 Guaranty/Warranty Not Applicable Y/N

14 PBG Not Applicable Y/N

15 Delivery terms

Supplier has to mention about free

delivery of material to MDL Stores or if

any deviation is there, same has to be

mentioned.

Tender No. EY/CD/SJP/FT/1200001618_ Repair of hot wire anemometer

Page 17 of 18

Enclosure-10

Loading Criteria

1 The Prices will be compared on total cost (Table A) (including Taxes, Duties, Levies, sea and inland freights, insurance, port

clearance)

A.

Sr.No Description

1 Basic price Quoted a) Ex Works

b) Delivered to MDL Stores

2 Add: insurance charges In case of 1(a)

3 Add: Inland Road Transport In case of 1(a)

4 Cost excluding taxes & duties without loading

towards any deviations

Sr.Nos.(1+2+3)

B. Loading due to variations in financial Term

5 Variation in payment Terms

6

Cost excluding Taxes & duties after loading for

variations in financial terms.

Sr.Nos.4 + 5

C. Loading on Account of deviations in following commercial terms.

7 Additional delivery period sought over stipulated

period as per Tender

8 Liquidated damages per week rate / maximum

ceiling

9 Warranty / Guarantee

10 Cost excluding Taxes & duties after loading for

variations on account of financial & Commercial

Terms

Sr.Nos. 6+7+8+9

D Landed Cost:

11 Taxes & Duties

12 Landed cost Sr.Nos. 10+11

LOADING CRITERIA FOR NORMALISING THE PRICE BIDS DUE TO DEVIATIONS

1. The bidder shall quote the rates excluding the taxes & duties. Applicable taxes/duties and the rates shall be separately indicated in Rate Sheet.

2. It is desirable that the bidder accepts the payment terms indicated by the company in the Tender document. Varied payment terms quoted by indigenous bidders as compared to the terms stated in the Tender document shall be normalized by adopting the Prime Lending Rate of State Bank of India + 2% thereon on the amount (s) at variation and/or for the period (no. of days) at variation.

3. If the requirement of advance payment is absolutely unavoidable for bidder, then it may be allowed against a Bank Guarantee of equivalent amount with sufficient validity period. The quantum of advance will not be more than 15% of order value. Interest will be applicable at the PLR of State Bank of India + 2% and applicable PLR will be indicated separately at that time. If the bidder seeks advance payment at a lower rate of interest than the rate specified above, then only differential amount of interest shall be loaded on the quoted price.

4. For additional delivery period sought by bidder over the stipulated date of delivery/completion of tender, 1% per completed week may be loaded to the quoted price.

5. Deviations in respect of the period of Warranty / Guaranty shall be loaded to the quoted price @ 0.5% per month or part thereof, if the period under variation does not lead to Bid rejection criteria.

6. Deviations in respect of the period of Warranty / Guaranty shall be loaded to the quoted price @ 0.5% per month or part thereof, if the period under variation does not lead to Bid rejection criteria.

7. Deviation sought in respect of rate per week and/or maximum ceiling in respect of Liquidated Damages shall be loaded on the quoted price. For e.g., the maximum ceiling towards L.D. stipulated in tender is 5% and bidder seeks to limit it to say 3.5%, then price quoted will be loaded by 1.5%. If rate of L.D. per week in tender is 0.5% per week or

Tender No. EY/CD/SJP/FT/1200001618_ Repair of hot wire anemometer

Page 18 of 18

part thereof and bidder seeks it as, say, 0.40% per week or part thereof, the maximum ceiling on L.D. as per tender will be equated to weeks (10 weeks in this case) and rate proposed by bidder, i.e. 0.4% will be multiplied by the so equated maximum period (which works to 4%) and the quoted price will be loaded accordingly by 1%.

8. Delivery, being the essence of the contract, it is desirable for the bidders to adhere to the stipulated clause.