© 2014 FIFA TMS. All Rights Reserved. FIFA TMS ONLINE TRAINING MATERIAL Club Training: An Introduction to FIFA TMS

© 2014 FIFA TMS. All Rights Reserved.

FIFA TMSONLINE TRAINING MATERIALClub Training: An Introduction to FIFA TMS

GENERAL INTRODUCTION

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GENERAL INTRODUCTIONWHAT IS ITMS?

ITMS was established by FIFA to transform the international transfer market:

ITMS: International Transfer Matching System

2. Transparency of all payments

1. Centralisation of all documents

3. Protection of players, including minors

4. Standardisation of transfer process

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GENERAL INTRODUCTIONKEY PRINCIPLES

•The system is available via the internet (with appropriate security elements)Open access

•The two clubs involved in a transfer must disclose the details of that transfer in the system, including payment and banking detailsDisclosure•The details disclosed by the two clubs must match – otherwise the transfer is not validMatching

•All international transfers should be handled in the same way (according to FIFA Regulations)Standardisation

•All necessary information must be entered and must pass validation

Complete and correct

•Only the two clubs (plus their confederations, associations and FIFA) can access the transfer details and related documentationConfidentiality

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GENERAL INTRODUCTIONWHY IS MANDATORY? ANNEXE 3 OF THE REGULATIONS

Article 1.5: the use of ITMS is a mandatory step for all international transfers of professional male players within the scope of eleven-a-side football, and any registration of such player without the use of ITMS will be deemed invalid.

2. Releasing association cannot respond to an ITC request outside ITMS for a professional player.3. Player cannot play in official matches for his new club until the ITC process is complete.

1. Professional players cannot be registered with a paper ITC.

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GENERAL INTRODUCTIONITMS ROLES

• Create, approve and maintain transfer instructions

• Accurately enter actual payment amounts and dates

Clubs

• Train and support affiliated clubs • Maintain own master data• Reflect national disciplinary decisions• Process transfers involving affiliated clubs

(ITC)

Associations

• Reflect disciplinary decisions• Authorise or reject transfersFIFA Legal

• Train and support ITMS users• Ensure the accuracy of information in the

system• Pursue cases of non-compliance

FIFA TMS

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GENERAL INTRODUCTION FIFA TMS DEPARTMENTS AND DUTIES

For all queries, contact the FIFA TMS Helpdesk first:[email protected]

Ap

plicati

on

M

an

ag

em

en

t

Inte

gri

ty &

Com

plian

ce

Clien

t S

erv

icesOperates

Helpdesk

Provides technical assistance

Designs training and education

Organises conferences and workshops

Monitors transfers

Trains on regulations

Enforces regulations

May apply sanctions of up to CHF 14,000

Develops and deploys new system releases

Solves technical issues

Ensures the stability and security of the system

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GENERAL INTRODUCTIONFIFA LEGAL DUTIES

Players’ Status & Governance Department (PSGD)• Resolves inter-club disputes• Resolves disputes between players and clubs• Determines the status of players• Intervenes in transfers, e.g. in event of a validation

exception

USER OBLIGATIONS

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USER OBLIGATIONSCLUB USERS

Use ITMS for international transfers of male professional players.

Provide compulsory data and upload mandatory documents when creating instructions.

Declare any payments made in ITMS.

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USER OBLIGATIONSASSOCIATION USERS

Update own master data

Confirm players newly added in ITMS who are currently registered in their association.

Complete ITC procedure and minor applications involving their affiliated clubs.

Provide training and support to affiliated clubs.

Reflect national disciplinary decisions in ITMS.

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USER OBLIGATIONSALL USERS

Log in to ITMS daily to check pending tasks.

Communicate with counter-parties when necessary.

Maintain confidentiality

DO NOT SHARE ITMS ACCOUNTS! One-account-one-user policy

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USER OBLIGATIONSALL USERS

3. Disciplinary action from FIFA

2. Sanctions

1. Warning letters

Failure to do so could result in…

FINES!

ITMS SYSTEM

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ITMS SYSTEMACCESS

The LIVE systemhttps://prod.fifatms.com

The TEST systemhttps://test.fifatms.com

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ITMS SYSTEMLOST PASSWORD

If you forget your password, you can always create a new one using the “Lost password” function available on the ITMS login page.

The username NEVER CHANGES.

CLUB ROLE:TRANSFER PROCESS

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CLUB ROLE: TRANSFER PROCESSWHEN DO WE ENTER A TRANSFER IN ITMS?

Player’s status in

former club

Player’s status in new club

Transfer in ITMS?

Amateur Amateur No

Professional Professional Yes

Key question: What will be the status of the player in the new club?

Transfer must be entered RIGHT AFTER contract is signedin order to trigger the electronic ITC!

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CLUB ROLE: TRANSFER PROCESSWHAT IS A PROFESSIONAL PLAYER?

If you are unsure of the status of a player contact your association

Article 2.2: A professional is a player who has a written contract with a club and is paid more for his footballing activity than the expenses he effectively incurs. All other players are considered to be amateurs.

2. Paid more for footballing activity than expenses incurred

1. Written contract with a club

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CLUB ROLE: TRANSFER PROCESSGENERAL OVERVIEW

The player is 18 OR the new association received approval from the sub-committee of the Players’ Status Committee

The club(s) involved entered all relevant information in ITMS (including financial data). The information is supported by required documentary evidence

The identity of the player is confirmed by the former association

The ITC request is made at the proper time. The ITC is created in ITMS and the player’s registration date is confirmed

If applicable, the new club declared all payments made in real life and uploaded the respective proof of payment

Clubs

Clubs

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPEKey question: How do you determine the instruction

type?

1. Do you want to engage the player permanently or on loan?

2. Is the player out of contract?

3. Is there a transfer agreement between the former club and new club?

4. Is there a payment involved?

TRANSFER INSTRUCTION TYPE 1:

ENGAGE OUT OF CONTRACT

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE OUT OF CONTRACT

Player out of

contract

No transfer

agreement

Engage permanentl

y (without transfer

agreement)

NOTE: “Engage out of contract” is sometimes referred to as “Engage without a transfer agreement”.

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE OUT OF CONTRACT

ITMS

Former club

Disclose contractual information

+ Financial terms if agreed

+Upload mandatory documents

Proof of last contract Player employment Proof of end date contract identity

Provides proof of last contract end date

No Counter Instruction

New club

When the transfer is in “Awaiting ITC request” status, it passes to the association level.

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CLUB ROLE: TRANSFER PROCESSCONSULT SECTION: ENGAGE PLAYER OUT OF CONTRACT Visit the ITMS online Help Centre to learn more about this topic.

Home > International transfers and loans > Enter transfers


ENGAGE WITH A TRANSFER AGREEMENT

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE WITH TRANSFER AGREEMENT

Employed player

Transfer agreemen

t

Engage/ release

permanently (with transfer agreement)

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ITMS

Former club




Transfer agreement Player employment Proof of identity contract


+Financial terms if agreed

New club


CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE WITH TRANSFER AGREEMENT

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CLUB ROLE: TRANSFER PROCESSCONSULT SECTIONS: ENGAGE/RELEASE WITH TRANSFER AGREEMENT

Visit the ITMS online Help Centre to learn more about this topic.



ENGAGE ON LOAN

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE ON LOAN

Employed player

Transfer loan

agreement

Engage/ release on loan (with

loan agreement)

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CLUB ROLE: TRANSFER PROCESSINSTRUCTION TYPE – ENGAGE ON LOAN

ITMS

Former club




Loan agreement Player employment Proof of identity contract


+Financial terms if agreed

New club


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CLUB ROLE: TRANSFER PROCESSCONSULT SECTIONS: ENGAGE/RELEASE PLAYER ON LOAN



TOTAL FIXED REMUNERATION CALCULATOR (TFR)

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CLUB ROLE: TRANSFER PROCESSTOTAL FIXED REMUNERATION CALCULATOR (TFR)

WHO

• The new club is obliged under art 4.2 of Annexe 3 to provide certain compulsory data when creating instructions.

WHAT

• The total fixed amount that a player will receive over the full length of his employment contract.

• This figure includes sign-on fees and other money paid by the new club to the player.

• It does not include conditional bonus payments, such as performance-related bonuses.

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CLUB ROLE: TRANSFER PROCESSCONSULT SECTION: TOTAL FIXED REMUNERATION CALCULATOR (TFR)



MATCHING PROCESS

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CLUB ROLE: TRANSFER PROCESSBASIC MATCH

• Engage v. release• Permanently v. on loan• Against payment v. no payment

Instruction type

• Select appropriate playerPlayer

• Correct counter club selectedCounter club

If two clubs have signed a transfer agreement, the system will not be able to create a match between the engage and release transfer instructions unless the basic fields are the same:

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CLUB ROLE: TRANSFER PROCESSMATCHING EXCEPTIONOnce the system creates a match between two transfers and if certain details are not the same, there could be discrepancies called “matching exceptions” that prevent the transfer process to continue. To speed up the resolution of matching exceptions, ITMS provides indications on:

Where the mismatch is The information entered by the counter club

To solve a matching exception, communicate with the counter club and amend the information accordingly!

ITC PROCESS

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ASSOCIATION ROLE: TRANSFER PROCESSITC PROCESS

Deliver

Former association

New association

Request

Once a transfer reaches “Awaiting ITC request” status, the transfer process moves up to the association level.

Deliver

Receipt

ITMS

LOAN PROCESSES

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CLUB ROLE: TRANSFER PROCESSAT THE END OF A LOAN…

Original Loan

Loan Extension

Return from Loan

Loan to Permanent

Confirm Conclusion

Information and documents are inherited from the original loan.

Key question: What do we do at the end of the loan period?

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CLUB ROLE: TRANSFER PROCESSAT THE END OF A LOAN…

• Select if the loan at the new club has been extended for a period of time.Extend Loan

• Select if the new club wishes to engage the player permanently instead of on loan.

Loan to Permanent

• Select when a player’s loan contract with the new club has ended and he is returning to his original club with whom he has his employment contract.

Return from Loan

• Select if a player’s loan contract with the new club and employment contract with the original club have both ended.

Confirm Conclusion

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CLUB ROLE: TRANSFER PROCESSCONSULT SECTIONS: “AT THE END OF THE LOAN…”


Home > International transfers and loans > Loans > At the end of the loan…

ITMS FURTHER SUPPORT

ITMS TRANSFER STATUSES

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ITMS FURTHER SUPPORTITMS TRANSFER STATUSES

•The transfer instruction is not yet complete or has not been confirmed.

•Check that all required information is entered and documents uploaded before confirming the transfer instruction.

Pending

•The counter club still has to enter details and/or confirm the transfer instruction.

•Contact the counter club to check the status of their transfer.

Awaiting counter instruction

•A new player has been manually added to ITMS.•The player’s identity must be confirmed by his former/releasing association.

Awaiting confirmation of player

•Mismatch in the transfer details between matched transfer instructions that prevents the transfer from proceeding.

•Contact the counter club and review both sets of transfer details to determine who needs to update them.

Matching exception

•The club’s transfer process is now complete. •It is now the responsibility of its association to request the ITC.

Awaiting ITC request

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ITMS FURTHER SUPPORTITMS TRANSFER STATUSES

•The former association must respond to the ITC request within seven days of the request date.•The association can either deliver or reject the ITC request.•The player’s passport must be uploaded before delivering the ITC.

Awaiting ITC delivery

•The ITC has been delivered by the releasing association.•The new association must confirm receipt of the ITC and enter the player registration details to complete the process.

Awaiting ITC receipt

•The releasing association has rejected the ITC request.•The new association must accept or dispute the ITC rejection, as applicable.

Awaiting response to the ITC rejection

•The releasing association has not responded to the ITC request within 15 days or FIFA has intervened and granted provisional registration.•The new association must confirm the provisional registration.

Awaiting confirmation of provisional registration

•Once all payments have been declared in ITMS and the respective proof of payment has been uploaded, the status will change to “closed”.

Closed – awaiting payments

ONLINE HELP CENTRE

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ITMS FURTHER SUPPORTONLINE HELP CENTRE

ITMS has an online Help Centre available in the system 24 hours a day, seven days a

week.

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ITMS FURTHER SUPPORTONLINE HELP CENTRE

1. Explanatory sections

2. Training materials

3. Glossary

4. FAQ

5. Library

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ITMS FURTHER SUPPORTWHO SHOULD I CONTACT?

Clubs

Association

Players’ Status

Authorise blocked transfers

DisputesMinor

applications

FIFA TMS

Login issues

Technical problems

Transfer- related queries

THANK YOUFOR YOUR ATTENTION

Documents

© 2014 FIFA TMS. All Rights Reserved. FIFA TMS ONLINE TRAINING MATERIAL Club Training: An Introduction to FIFA TMS