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1© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
1099 Processing for
2011 Calendar Year
GeorgiaFIRST Wimba Training Series
2© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Agenda• Wimba Ground Rules• Review Objectives• Changes from previous year 1099 processing• Overview of the 1099 Process• 1099 Setup Steps• 1099 Processing throughout the year• AP_WTHD Process
3© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Agenda• Reviewing 1099 Items• Making Corrections and Adjustments• 1099_RPT_PST process• Producing the IRS file• Final Steps before producing Copy B Reports• Generating Copy B Reports• WTHD_SENT process• 1099 Processing User’s Guide• Q & A
4© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Wimba Ground Rules• Submit all questions to “Main Room” please• We may hold some questions to the end of
the session
5© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Objectives• Review the changes and modifications in the
1099 process from the previous year• Walk through the 1099 process, detailing what
to look for and best practices for processing• Introduce users to 1099 Processing User’s
Guide
6© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Changes for CY2011• Ability to mask TINs on Copy B’s (removed)• BORRY010 Report: This report was modified to
include certain cancelled payments that were previously not being included.
• IRSTAX.001 output file had one minor change• Print 1099 Copy B pages were modified to
hide options that we do not use.
7© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Overview Process
8© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
9© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Setup Steps• Optional Review (See 1099 User’s Guide for
detailed instructions)– Review A1 Calendar– Review Withholding Entities– Review Withholding Rules– Review Withholding Types– Review Withholding Codes
• Setup/Review Report Control Information
10© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Setup Report Control Information
11© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Setup Report Control Information
12© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Setup Report Control Information
13© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Setup Report Control Information
14© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
15© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Processing Throughout the Year
• Entering 1099 Vendors– BOR_AP_1099_VENDORS
• Entering 1099 Withholding Vouchers• Posting 1099 Vouchers – Payment Posting App Engine Process
• Year-Round Queries– BOR_AP_1099_PMTS– BOR_AP_1099_JE– BOR_AP_1099_NONRPT_CONSISTENT– BOR_AP_1099_MISMATCHED
16© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Entering 1099 Vendors
17© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Entering 1099 Vendors
18© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Entering 1099 Vendors
19© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_VENDORS Query• Query shows 1099 applicable vendors for a
selected SetID and Vendor Status• Can be run throughout the year
20© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_VENDORS Query
21© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Entering 1099 Vouchers
22© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Entering 1099 Vouchers
23© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Queries to Run Year-Round• BOR_AP_1099_PMTS• BOR_AP_1099_JE• BOR_AP_1099_NONRPT_CONSISTENT• BOR_AP_1099_MISMATCHED
24© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
25© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_WTHD Process• AP_WTHD Process is run to post withholdings• Combines voucher and payment info in the
PS_WTHD_TRXN_TBL• Reports generated from this table• Payments must be posted before running this
process
26© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withhold Transaction Post
27© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
28© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Review• Pages, Queries, and Reports designed to help
you review your 1099 transactions and determine if adjustments are needed
29© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Review
30© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Vouchers by Vendor• Vouchers by Vendor– Review vendor withholding transactions by vendor– Review one vendor at a time
31© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Vouchers by Vendor
32© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Vouchers by Vendor
33© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Review Payments to WH Vendors• Review Payments to Withholding Vendors– Review all payments and associated vouchers
made to withholding entities by vendor
34© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Review Payments to WH Vendors
35© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Review Vendor Balances by Class• Review 1099 Vendor Balances by Class– Review vendor total withholding transactions by
class over a specified period of time
36© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Review Vendor Balances by Class
37© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_PMTS Query• List of all 1099 Reportable Items• Lists all payments where both the vendor and
voucher have been marked as ‘Reportable’ • Includes the Vendor, Voucher, and Payment IDs• Should be run for both Primary and “B”
Business Units– Should be no results for “B” Business Units
• Can be run throughout the year
38© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_PMTS Query
39© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_JE Query• Transactions entered through modules other than
AP and as online journal entries are not automatically included in 1099 reporting
• Query lists entries posted to the typically reportable accounts (7278xx, 719xxx, 7481xx, 751xxx)
• From the results, determine if any items need to be reflected in 1099 reporting
• If so, you will need to manually adjust (AP.080.090)• Can be run throughout the year
40© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_JE Query
41© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_NONRPT_CONSISTENT
• List of transactions that are charged to typically reportable accounts (719xxx, 7278xx, 7481xx, 751xxx) and will not be reported because:– Vendor is marked WH, but associated Vouchers are not– Vouchers are marked WH, but vendor is not– Neither vendor nor vouchers are marked WH
• Transactions listed here will not be reported unless both the Vendor and Vouchers are marked as Withholding
• Can be run throughout the year
42© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_NONRPT_CONSISTENT
43© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_MISMATCHED Query• List of transactions charged to any account where
either the vendor is marked as WH, but the associated vouchers are not, or where the vouchers are marked as WH, but the vendor is not
• Transactions listed here will not be reported unless both the vendor and vouchers are marked as WH
• Differs from BOR_AP_1099_NONRPT_CONSISTENT query in that it is not limited to only typically reportable accounts
• Can be run throughout the year
44© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_MISMATCHED Query
45© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Duplicate Vendor Report• Duplicate Vendor Report– Identifies duplicate vendors that may require
adjustments to combine withholding totals for vendors with duplicate TINs
– If not adjusted, multiple 1099s may be issued to the vendor
46© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Duplicate Vendor Report
47© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Duplicate Vendor Report
48© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Control Report• Withholding Control Report– Lists detailed information for each vendor with
Withholding Activity– On report, one page per vendor– Very detailed report– Does depend on the Post Withholdings process
49© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Control Report
50© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Control Report
51© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_ADJUST Query• Lists all manual adjustments entered for the
selected calendar year• Recommended that you run this prior to
making adjustments for current 1099 processing year and then after they are made to compare results and verify adjustments were made correctly
52© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_ADJUST Query
53© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report• BORRY010 1099 Reportable Transactions
Report– Shows all 1099 reportable transactions, including
adjustments– Only ‘Amount’, ‘Amt Under Minimum’, and
‘Calculated Reportable Amount’ columns will be populated• This is until the Withhold 1099 Report Post
(1099_RPT_PST) and Withhold 1099 Report (AP_APY1099) processes are run
54© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report
55© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report
56© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Begin 1099 Process
Review 1099 Setup· Review Withholding Entities,
WH Rules, WH Types, and A1 Calendar (Optional)
· Setup/Review WH Codes (Optional)
· Setup/Review Report Control Information
Run Process AP_WTHD
(Post Withholdings)
Throughout YearEnter 1099 VendorsEnter 1099 VouchersPost 1099 Vouchers
Perform Review of 1099 Items· Vouchers by Vendor· Withholding Payments· Vendor Balance By Class· BOR_AP_1099_PMTS· BOR_AP_1099_JE· BOR_AP_1099_NONRPT_CONSISTENT· BOR_AP_1099_MISMATCH· Duplicate Vendor Report· Withhold Control Report (optional)· BOR_AP_1099_ADJUST· BORRY010 – 1099 Reportable
Transaction Report
Are Adjustments Needed?
Run Process1099_RPT_PST(Withhold 1099
Report Post)
Run Process AP_APY1099 -
Produce IRSTAX.001 File (Withhold 1099
Report)
Review· BORRY010 – 1099 Reportable
Transaction Report· BOR_AP_1099_SND_DTL_TOT· 1099 Withhold to Send Report
Run ProcessAP_COPY_B
Report(Print 1099 Copy
B)
Review, Print, & Send Copy B Documents
Send IRSTAX.001 File to IRS
Run ProcessWTHD_SENT (Withholding
Sent File)
End 1099 Process
Are you making manual
adjustments?
Make Manual Adjustments
(Adjust Withholding)
Complete Withholding Vendor Update (Update Vendor Withholdings) OR Withholding Invoice Line Update
(Update Voucher Line Withholding)
Run ProcessAP_WTHD_UPDT
(Update Withholdings)
No
Yes
Yes
No
57© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
What Requires Adjustments• A vendor is marked as Withholding, but their
vouchers are not• Vouchers are marked as Withholding, but the
vendor is not• An invoice line for a Withholding vendor
needs the withholding removed
58© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Making Corrections and Adjustments
• When making an adjustment, use either Withholding Vendor Update, Withholding Invoice Line Update or adjust manually
• Whenever possible, make adjustments through Withholding Vendor Update or Withholding Invoice Line Update (instead of manual)– Updates the underlying tables as well
59© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
What Type of AdjustmentAre
Adjustments Needed
Withholding Vendor Update
Withholding Invoice Line
Update
Withholding Update Process
Manual Update
Perform Review Steps
Again
60© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update • Use to change withholding applicability or
class• Will apply to all vouchers for the vendor• When completed, must run the Withholding
Update Process• Make sure to update the actual Vendor first
61© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update• Example:– Vendor not created as 1099 Withholding Vendor
and you need to make all vouchers for that vendor ‘withholding’
– Need to update the actual vendor as well
62© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update
63© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update
64© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update
65© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update
66© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Vendor Update
67© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update• Use when needing to update one of the
following on an invoice line:– Withholding applicability– Withholding class
• Updates only the selected invoice lines• When completed, must run the Withholding Update
Process
68© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update• Example:– All of vendor’s vouchers marked as ‘withholding’,
yet one is not supposed to be a withholding voucher
69© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update
70© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update
71© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update
72© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Invoice Line Update
73© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Update Process• Remember to run the Withholding Update
Process (AP_WTHD_UPDT) after completing Withholding Vendor Updates and Withholding Invoice Line Updates
• Process updates the withholding transactions and the underlying voucher tables
74© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Withholding Update Process
75© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
After Withholding Update Process
76© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
What Type of AdjustmentAre
Adjustments Needed
Withholding Vendor Update
Withholding Invoice Line
Update
Withholding Update Process
Manual Update
Perform Review Steps
Again
77© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments• Can manually adjust posted withholding
transactions by vendor or add withholding entries from a legacy or third party system
• Needed if transactions were entered via journal entry
78© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments• Example:– A wire was sent to Vendor– Journal Entry used to expense– Manual update needed to report that amount
79© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments
80© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments
81© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments
82© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments
83© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Manual Adjustments
84© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Making Corrections and Adjustments
• Very Important:When adjustments have been completed, go back and perform the review steps to ensure adjustments were made correctly
85© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
86© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099_RPT_PST• Withholding Report Post• Populates the Withholding 1099 table by
extracting data from the Withhold Transaction table and inserting it into the Withholding 1099 table, if it exceeds the reporting threshold
• System uses data to create a file for the IRS, forms for vendors, and to process corrections
• Must be run prior to Generating Withholding Reports
87© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099_RPT_PST
88© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
89© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_APY1099• Generate Withholding Reports• Creates a flat file for the IRS• Populates the Withholding to Send and Copy B
tables
90© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_APY1099
91© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_APY1099
92© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
93© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report• BORRY010 – 1099 Reportable Transactions
Report– Shows all 1099 reportable transactions, including
adjustments– Compares the calculated reported amounts to the
actual reported amounts, as compiled by the 1099_RPT_PST and AP_APY1099 processes in the PS_WTHD_TO_SND_DTL records
94© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report
95© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BORRY010 Report
96© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_SND_DTL_TOT Query
• BOR_AP_1099_SND_DTL_TOT Query– Use query to obtain reportable totals, grouped by
class– Total should match both the total on the
BORRY010 Report and the 1099 Withholding to Send Detail Report
97© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
BOR_AP_1099_SND_DTL_TOT Query
98© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 WH to Send Detail Report• 1099 Withholding to Send Detail Report– Report creates a replica of the data in the file you
are sending to the IRS– Use the report to review a summary of the data
stored in the Withholding Detail table
99© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 WH to Send Detail Report
100© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
After Review…• Do any additional corrections need to be
made?• If so, make the corrections and perform
review steps again– If making corrections, remember to run
1099_RPT_PST & AP_APY1099 processes again
101© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Begin 1099 Process
Review 1099 Setup· Review Withholding Entities,
WH Rules, WH Types, and A1 Calendar (Optional)
· Setup/Review WH Codes (Optional)
· Setup/Review Report Control Information
Run Process AP_WTHD
(Post Withholdings)
Throughout YearEnter 1099 VendorsEnter 1099 VouchersPost 1099 Vouchers
Perform Review of 1099 Items· Vouchers by Vendor· Withholding Payments· Vendor Balance By Class· BOR_AP_1099_PMTS· BOR_AP_1099_JE· BOR_AP_1099_NONRPT_CONSISTENT· BOR_AP_1099_MISMATCH· Duplicate Vendor Report· Withhold Control Report (optional)· BOR_AP_1099_ADJUST· BORRY010 – 1099 Reportable
Transaction Report
Are Adjustments Needed?
Run Process1099_RPT_PST(Withhold 1099
Report Post)
Run Process AP_APY1099 -
Produce IRSTAX.001 File (Withhold 1099
Report)
Review· BORRY010 – 1099 Reportable
Transaction Report· BOR_AP_1099_SND_DTL_TOT· 1099 Withhold to Send Report
Run ProcessAP_COPY_B
Report(Print 1099 Copy
B)
Review, Print, & Send Copy B Documents
Send IRSTAX.001 File to IRS
Run ProcessWTHD_SENT (Withholding
Sent File)
End 1099 Process
Are you making manual
adjustments?
Make Manual Adjustments
(Adjust Withholding)
Complete Withholding Vendor Update (Update Vendor Withholdings) OR Withholding Invoice Line Update
(Update Voucher Line Withholding)
Run ProcessAP_WTHD_UPDT
(Update Withholdings)
No
Yes
Yes
No
102© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
103© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Print 1099 Copy B• Generate the Copy B Report to send to
vendors (AP_COPY_B)• Run the APCOPYB job
104© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
105© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
106© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
107© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
108© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
109© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
AP_COPYB PSJob
110© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Additional Steps• Review, print and send Copy B Reports to
vendors• Send IRSTAX.001 file to IRS– Reference IRS Publication 1220 for instructions on
sending your file.– http://www.irs.gov/pub/irs-pdf/p1220.pdf
111© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
112© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
WTHD_SENT• Finalizes the 1099 reporting and file creation
process• Records all data in the file you have sent in the
Withholding Sent tables and deletes data from the Withholding to Send tables
• Do not run this process until you have sent file to IRS and received confirmation of acceptance by the IRS
113© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
WTHD_SENT
114© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Common Problems & Solutions• Complete steps in order of flowchart• How to save a file • http://www.irs.gov/instructions/i1099gi/index.html • http://www.irs.gov/pub/irs-pdf/i1099msc.pdf
115© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
1099 Processing User’s Guide• Step-by-Step guide for 1099• Update for 2011 with minor changes• Located on GeorgiaFIRST website:– http://www.usg.edu/gafirst-fin/documentation/ – Under 1099
• Includes a checklist.
116© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Q & A
117© 2010 Board of Regents of the University System of Georgia. All Rights Reserved.
GeorgiaFIRST Wimba Training Series
Wrap Up• Objectives– Reviewed the changes and modifications in the
1099 process from the previous year– Walked through the 1099 process, detailing what
to look for and best practices for processing– Introduced users to 1099 Processing User’s Guide
• Archive• Follow-Up Survey