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© 2009 Prentice-Hall, Inc. 2
Technology in ActionTechnology in Action
Chapter 4Chapter 4
Application Software: Application Software: Programs That Let You Work and PlayPrograms That Let You Work and Play
© 2009 Prentice-Hall, Inc. 3
Chapter Topics Chapter Topics
• Application vs. system softwareApplication vs. system software• Productivity softwareProductivity software• Multimedia softwareMultimedia software• Entertainment softwareEntertainment software• Reference softwareReference software• Drawing softwareDrawing software• Business software Business software • Getting help with softwareGetting help with software• Acquiring softwareAcquiring software• Installing and uninstalling softwareInstalling and uninstalling software
© 2009 Prentice-Hall, Inc. 4
Software Software
• A set of instructions that tells the computer A set of instructions that tells the computer what to dowhat to do
• Two main types of softwareTwo main types of software– System softwareSystem software– Application softwareApplication software
System SoftwareApplication Software
© 2009 Prentice-Hall, Inc. 5
System Software vs. System Software vs. Application SoftwareApplication Software
System SoftwareSystem Software• Coordinates instructions Coordinates instructions
between software and between software and hardwarehardware
• IncludesIncludes– Operating systemOperating system– Utility programsUtility programs
Application SoftwareApplication Software• Programs used to Programs used to
complete taskscomplete tasks• IncludesIncludes
– Productivity softwareProductivity software– Specialty softwareSpecialty software– Entertainment softwareEntertainment software– Educational and reference Educational and reference
softwaresoftware– Personal softwarePersonal software
© 2009 Prentice-Hall, Inc. 7
Productivity SoftwareProductivity Software
– Word processing Word processing programsprograms
– Spreadsheet programsSpreadsheet programs– Presentation programsPresentation programs
– DatabaseDatabase programsprograms
– Personal information Personal information manager programsmanager programs
• Programs that enable you to perform tasks Programs that enable you to perform tasks required in home, school, and business required in home, school, and business
© 2009 Prentice-Hall, Inc. 8
• Used to create and Used to create and edit written documentsedit written documents
• Features include:Features include:– Quick and easy editingQuick and easy editing– Formatting optionsFormatting options– Graphics Graphics – Templates Templates – WizardsWizards
• Examples:Examples:– Corel WordPerfectCorel WordPerfect– Microsoft WordMicrosoft Word
Word Processing SoftwareWord Processing Software
Insert Graphics
Sammy the WonderDog
Create TablesInsert Excel
SpreadsheetsUse Templates
Word Processor Features
Click to view
© 2009 Prentice-Hall, Inc. 9
Charts
Formulas
Functions
Spreadsheet SoftwareSpreadsheet Software
• Used to perform Used to perform calculations and calculations and numerical analysesnumerical analyses
• Features include:Features include:– Worksheets with cellsWorksheets with cells– Values, formulas, and Values, formulas, and
functionsfunctions– Automatic recalculationAutomatic recalculation
• Examples:Examples:– Lotus 1-2-3Lotus 1-2-3– Microsoft ExcelMicrosoft Excel
Labels
Values
Columns
Rows
Cell
Range of cells
Worksheet
Spreadsheet Features
Click to view
© 2009 Prentice-Hall, Inc. 10
Slide Show View
Presentation SoftwarePresentation Software
• Used to create Used to create slide showsslide shows
• Features Features includeinclude– Templates and Templates and
layoutslayouts– Different viewsDifferent views
• ExamplesExamples– Corel Corel
PresentationsPresentations– Microsoft Microsoft
PowerPointPowerPoint
Background
Bulleted Text
Graphics
Slide Title
Speaker Notes
Work Area
Task Pane
Slide/Outline View
Presentation Software Features
Click to view
© 2009 Prentice-Hall, Inc. 11
Database SoftwareDatabase Software• Used as a complex electronic filing system Used as a complex electronic filing system • Features include:Features include:
– Ability to group, sort, and retrieve data and generate reportsAbility to group, sort, and retrieve data and generate reports– Organized into fields, records, and tablesOrganized into fields, records, and tables
• Examples:Examples:– Corel Corel
ParadoxParadox– Microsoft Microsoft
AccessAccess
© 2009 Prentice-Hall, Inc. 12
Personal Information Manager Personal Information Manager SoftwareSoftware
• Used to replace the management tools found on Used to replace the management tools found on a traditional deska traditional desk
• Features include:Features include:– Calendar, address book, notepad, to-do listCalendar, address book, notepad, to-do list– Some contain e-mail management featuresSome contain e-mail management features
• Examples:Examples:– Lotus OrganizerLotus Organizer– Microsoft OutlookMicrosoft Outlook
© 2009 Prentice-Hall, Inc. 13
Productivity Software ToolsProductivity Software Tools
• WizardsWizards– Step-by-step guides help you complete a taskStep-by-step guides help you complete a task
© 2009 Prentice-Hall, Inc. 14
Productivity Software ToolsProductivity Software Tools
• TemplatesTemplates– Predesigned forms included with softwarePredesigned forms included with software
© 2009 Prentice-Hall, Inc. 15
Productivity Software ToolsProductivity Software Tools• MacrosMacros
– Small programs that group a series of Small programs that group a series of commands to run as a single commandcommands to run as a single command
© 2009 Prentice-Hall, Inc. 16
Integrated Software Applications Integrated Software Applications vs. Software Suitesvs. Software Suites
Integrated ApplicationIntegrated Application• Single program that Single program that
incorporates many incorporates many software programssoftware programs
• Complex features are not Complex features are not includedincluded
• Example: Microsoft Example: Microsoft WorksWorks
Software SuiteSoftware Suite• Collection of stand-alone Collection of stand-alone
software programs software programs packaged togetherpackaged together
© 2009 Prentice-Hall, Inc. 17
Speech Recognition SoftwareSpeech Recognition Software
• Translates spoken words into typed textTranslates spoken words into typed text
• Accuracy levels of 95–99 percent can be Accuracy levels of 95–99 percent can be achieved achieved
© 2009 Prentice-Hall, Inc. 18
Personal Financial SoftwarePersonal Financial Software
• Used to for tax Used to for tax preparation and preparation and financial planningfinancial planning
• ExamplesExamples– TurboTax and H&R Block’s TurboTax and H&R Block’s
TaxCut TaxCut – Intuit’s Quicken and Intuit’s Quicken and
Microsoft MoneyMicrosoft Money
© 2009 Prentice-Hall, Inc. 19
Digital Image-Editing SoftwareDigital Image-Editing Software• Used to edit photographs Used to edit photographs
and other imagesand other images• Also called photo-editing Also called photo-editing
softwaresoftware• Features include:Features include:
– Tools for basic modifications to Tools for basic modifications to digital imagesdigital images
– Painting tools that allow you to Painting tools that allow you to create images create images
• Example: Adobe PhotoshopExample: Adobe Photoshop• Photo collection softwarePhoto collection software
– Google PicasaGoogle Picasa– Microsoft Photo StoryMicrosoft Photo Story
© 2009 Prentice-Hall, Inc. 20
Digital Audio SoftwareDigital Audio Software
• MP3: Audio compression formatMP3: Audio compression format
• Software allows you to record, rip, Software allows you to record, rip, and burn filesand burn files
• Also allows you to perform format Also allows you to perform format conversionconversion
• Audio-editing software includes tools Audio-editing software includes tools to edit audio filesto edit audio files
© 2009 Prentice-Hall, Inc. 21
Digital Video-Editing SoftwareDigital Video-Editing Software
• Used to edit digital Used to edit digital videosvideos
• Features includeFeatures include– Special effectsSpecial effects– TransitionsTransitions– Narration/voiceoverNarration/voiceover– OverlaysOverlays
• ExamplesExamples– Adobe PremiereAdobe Premiere– Microsoft Movie MakerMicrosoft Movie Maker
© 2009 Prentice-Hall, Inc. 22
Media Management SoftwareMedia Management Software
• Software to organize media filesSoftware to organize media files– Sort, filter, and search by artist, album, or Sort, filter, and search by artist, album, or
categorycategory
• Windows Media Player, Nullsoft Windows Media Player, Nullsoft Winamp, or Apple iTunes are examplesWinamp, or Apple iTunes are examples
• Manage individual tracks and generate Manage individual tracks and generate playlistsplaylists
• Burn songs to CD and print liner notes Burn songs to CD and print liner notes
© 2009 Prentice-Hall, Inc. 23
Gaming SoftwareGaming Software
• Requires:– processing power– memory (RAM)– hard disk capacity– sound cards– video cards– Speakers– monitor– CD or DVD drives
© 2009 Prentice-Hall, Inc. 24
Educational and Reference Educational and Reference SoftwareSoftware
Educational SoftwareEducational Software• Provides instruction or Provides instruction or
trainingtraining• Types include:Types include:
– K-12 educationK-12 education– SkillsSkills– Test preparationTest preparation– Course management Course management – Simulation trainingSimulation training
Reference SoftwareReference Software• Sources of referenceSources of reference• Types include:Types include:
– Atlases, dictionaries, Atlases, dictionaries, thesauri, encyclopedias thesauri, encyclopedias
– Medical and legal Medical and legal references references
© 2009 Prentice-Hall, Inc. 25
Course Management SoftwareCourse Management Software
• Used for Web-based Used for Web-based classesclasses
• Features include:Features include:– CalendarsCalendars– Grade booksGrade books– Discussion boardsDiscussion boards
• Examples:Examples:– WebCTWebCT– BlackboardBlackboard– MoodleMoodle
© 2009 Prentice-Hall, Inc. 26
Drawing SoftwareDrawing Software
• Used to create and editUsed to create and edit– Two-dimensional drawingsTwo-dimensional drawings– Technical diagramsTechnical diagrams– AnimationsAnimations– Geometric shapesGeometric shapes
• Also referred to as Also referred to as illustration softwareillustration software
• Examples:Examples:– Adobe IllustratorAdobe Illustrator– Microsoft VisioMicrosoft Visio
© 2009 Prentice-Hall, Inc. 27
Accounting SoftwareAccounting Software• Helps small-business owners manage
their finances • Provides tools for tracking accounts
receivable and accounts payable• Includes templates for invoices,
statements, and financial reports • Examples:Examples:
– Intuit QuickBooks– Peachtree from Sage Accounting
© 2009 Prentice-Hall, Inc. 28
Desktop Publishing SoftwareDesktop Publishing Software
• Used to arrange text and graphics for Used to arrange text and graphics for publicationspublications
• Features includeFeatures include– Text formattingText formatting– File importingFile importing– Graphics toolsGraphics tools– Web publishingWeb publishing
• Example: Example: – QuarkXPressQuarkXPress
© 2009 Prentice-Hall, Inc. 29
Web Page Authoring SoftwareWeb Page Authoring Software
• Used to design Web pagesUsed to design Web pages• Knowing HTML is not necessaryKnowing HTML is not necessary• Features include:Features include:
– Wizards and templatesWizards and templates– Reference materialsReference materials
• Example:Example:– Adobe DreamweaverAdobe Dreamweaver
• Office applicationsOffice applications– Save As Web PageSave As Web Page
© 2009 Prentice-Hall, Inc. 30
Large-Business SoftwareLarge-Business Software
• Used across a variety of industriesUsed across a variety of industries• Includes:Includes:
– Business and marketing plan softwareBusiness and marketing plan software– Project management softwareProject management software– Mapping programs Mapping programs – Customer relationship management (CRM) Customer relationship management (CRM)
softwaresoftware– Enterprise Resource Planning (ERP) systemEnterprise Resource Planning (ERP) system
© 2009 Prentice-Hall, Inc. 31
Specialized Business SoftwareSpecialized Business Software
• Tailored to the needs of a particular Tailored to the needs of a particular company or industrycompany or industry
• Called vertical market softwareCalled vertical market software
• Proprietary softwareProprietary software– Programs custom-developed to address the Programs custom-developed to address the
specific needs of a particular company specific needs of a particular company – Software is then owned by that companySoftware is then owned by that company
© 2009 Prentice-Hall, Inc. 32
Computer-Aided Design SoftwareComputer-Aided Design Software
• Used to create 3-D automated designs, Used to create 3-D automated designs, technical drawings, and model visualizationstechnical drawings, and model visualizations
• Industrial use includes:Industrial use includes:– ArchitectureArchitecture– AutomotiveAutomotive– AerospaceAerospace– Medical engineeringMedical engineering
© 2009 Prentice-Hall, Inc. 33
Getting Help with SoftwareGetting Help with Software
• Types of helpTypes of help– Frequently Frequently
asked questions asked questions (FAQs)(FAQs)
– Online help and Online help and supportsupport
– ScreenTipsScreenTips– MS Office MS Office
Integrated HelpIntegrated Help
© 2009 Prentice-Hall, Inc. 34
Buying SoftwareBuying Software
• Software may be purchased throughSoftware may be purchased through– Retail storesRetail stores– OnlineOnline– Computer showsComputer shows– Catalogs Catalogs
• Preinstalled software Preinstalled software • Web-based application softwareWeb-based application software
– hosted on a Web site hosted on a Web site – requires no installation on your computer requires no installation on your computer
• Discounted softwareDiscounted software
© 2009 Prentice-Hall, Inc. 35
Freeware and SharewareFreeware and Shareware
• Freeware: Copyrighted software you can get freeFreeware: Copyrighted software you can get free• Beta versions: Programs still under development Beta versions: Programs still under development • Shareware: Software that allows users to run it Shareware: Software that allows users to run it
for a limited time free of chargefor a limited time free of charge• Open source:Open source:
free to usefree to use
© 2009 Prentice-Hall, Inc. 36
Software Versions Software Versions
• Numbers used to represent major and Numbers used to represent major and minor upgradesminor upgrades– Major upgrade: Version 2.0Major upgrade: Version 2.0– Minor upgrade: Version 2.1Minor upgrade: Version 2.1
• Years (Microsoft Office 2007) and letters (WordPerfect Office X3) also used
© 2009 Prentice-Hall, Inc. 37
System RequirementsSystem Requirements
• Minimum standards for the operating Minimum standards for the operating system, RAM, and hard drive capacitysystem, RAM, and hard drive capacity
Sample Minimum System Requirements
•Microsoft Windows® 98SE/ME/2000 SP4/XP SP1.•Pentium® II 233 MHz processor or faster. •32 MB RAM (128 MB for XP).•265 MB free hard disk space.•8X CD-ROM.•800 X 600 16-bit color video card.•DirectX® 8.0.•Windows compatible mouse, speakers.
© 2009 Prentice-Hall, Inc. 38
Installing/Uninstalling SoftwareInstalling/Uninstalling Software
• Installing softwareInstalling software– Installation wizardInstallation wizard
• AutomaticAutomatic• Control Panel: Control Panel: Programs and Features icon
– Full/custom installationFull/custom installation
• Downloading software from the WebDownloading software from the Web• Uninstalling softwareUninstalling software
– Software uninstall utilitySoftware uninstall utility
© 2009 Prentice-Hall, Inc. 39
Opening SoftwareOpening Software• Opening softwareOpening software
– Quick Launch toolbarQuick Launch toolbar– Desktop shortcutDesktop shortcut– Start menuStart menu– My Computer/Windows ExplorerMy Computer/Windows Explorer
• Creating shortcutsCreating shortcuts
© 2009 Prentice-Hall, Inc. 40
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What’s the difference between application What’s the difference between application software and system software?software and system software?
© 2009 Prentice-Hall, Inc. 41
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What kinds of applications are included in What kinds of applications are included in productivity software productivity software I might use at home? ?
© 2009 Prentice-Hall, Inc. 42
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What are the different types of multimedia What are the different types of multimedia software? software?
© 2009 Prentice-Hall, Inc. 43
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What are the different types of What are the different types of entertainment software? entertainment software?
© 2009 Prentice-Hall, Inc. 44
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What is reference software?What is reference software?
© 2009 Prentice-Hall, Inc. 45
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What are the different types of drawing What are the different types of drawing software? software?
© 2009 Prentice-Hall, Inc. 46
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• What kinds of software do small and large What kinds of software do small and large businesses use?businesses use?
© 2009 Prentice-Hall, Inc. 47
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• Where can I go for help when I have a Where can I go for help when I have a problem with my software?problem with my software?
© 2009 Prentice-Hall, Inc. 48
Chapter 4 Summary QuestionsChapter 4 Summary Questions
• How can I purchase software or get it for How can I purchase software or get it for free?free?