1994 hF corporate .S plan

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corporate

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@south paafic regional erwironment programme

Publlghed in Jonuory 1995 by: ,-Soulh Pqcltlc Reglonol l:,tl\Environmenl Progrornme \#JF.O. Box 240Aplo. Weslern Somoo.

Prinled by:Cqnnmerslol Prlnler LtdApIo, W.esiern Sonroo,

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Lqyoul and fronl coverby Wesley Word, SFREF.

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Arlwork by Cothy Appleton.

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Preface

This is the first Corporate Plan forthe South Pacific Regional Environ-ment hogramme (SPREP). It describeshow the organisation will fulfill itsmandate and its legal obligations tothe members of SPREP over the nextthree years.

The legal framework for the opera-tion of SPREP is defined by theAgree-ment Establishing.SPREP. Within thisframework SPREP's suategic directionor mandate derives from:. the Acrion Plan for Managing the

Environment of t he Sou thPacific("theAction Plan"),

o the Action Strategy for Nature Con-sewation in the South Pacific Region,and

. decisions taken by members of theSPREP Meeting.

The organi sation's mandate reflectsthe national priorities of its membersand complements other regional andinternational agreements concerningenvironment and sustainable devd-opment. These indude decisions takenby world leaders at the United NationsConference on Erruironment and De-velopment (UNCED) in 1992, and theGIob aI C onference on the SustainableDevelapment of SmaII Island Develop-ing States in 1994.

SPREP is also the Secretariat for tworegional conventions concerning theenvironment:o the Convention on Conservation of

Nature in the SouthPacifc( Ania Con-vention); and,

o the Convention for the Proteaion ofthe Natural Resources and Environ-ment of the South Pacific Region(SPREP Convention).

As SPREPmovesintoits thirdyear ofautonomous operation in Apia, andwith the A9 reement Establishing SPREP

now successfnlly nego[ated, this Cor-porate Plan provides the foundationfor the organisation to embark on itsfuture with confidence.

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sprep corporate plan

lntroduction

What is SPREP?

The South Pacific Regional Environ'ment Progxerntne - SPREP - is theintergovernmental organisation respon-sible for environmental matters in theSouth Pacific region. SPREP was estab-lished to promote regional co-opera-tion in environmental matters, to assistits members to protect and improvetheir shared environment and to helpthem work towards sustainable devel-opment for present and future genera-

tions.

Its members are the governments oradministrations of American Samoa,Australia, Cooklslands, Federated Statesof Micronesia, Fiji, France, FrenchPolynesia, Guam, Kiribati, Republic ofthe Marshall Islands, Nauru, NewCaledonia, New Zealand, Niue, North-ern Mariana Islands, Palau, Papua NewGuineq, Pitcairn, Solomon lslands,Tokelau, Tonga, Tuvalu, United States,Vanuatu, Wallis and Furuna and West-ern Samoa.

A Short HistoryFollowing the appointment in 1973 of

an ecologist to the staff of the SouthPacific C ommrssion (SPC), consultationsbetween SPC, the United Nations Envi-ronment Programme(UNEP), the SouthPaciftc Bureau for Economic Co'opera-tion (now the Forum Secretariat) andthe llnited Nations Economic and SocialCommEsion for Asia and the Pacific(ESCAP) resulted in agreement in 1978on the need for a comprehensive envi-ronmental management programme forthe region.

Proposals subriitted to the South Pa-cific Forum (the annualmeeting ofHeadsof Govcrnment of Pacific countries) andthe South Pacific Conference (the an-nual gathering of representatives of allthe region's states and territories) re-sulted in f 980 in the formal establish-ment of SPREP as the South Pacificcomponent of UNEP's Regional Seashogramme, and a joint initiative of thetwo regional organisations, with fund-ing from the two UN agencies.

SPREPwas required to report to boththe South Pacific Forum and the SouthPacific Conference, with a co-ordinatinggroup of representatives from the fourfounding organisations, chaired by theForum Secretariat, providing executiveoversight. The new programme wasadministered from SPC's headquartersin Noumea, New Caledonia.

A Conference on the Human Environ-ment inthe South Paciftc, in Rarotonga,Cooklslands, in 1982, decided to setupSPREP as a separate entity within theSPC and produced an Action PIan forManaging the Natural Resources andEnvironment of the SouthPacific Region("the Action Plan") to guide its futureactivities. This document, revised in1991, remains the principle focus ofSPREP's activities.


In I 986, Ihe Convention for the Protec-tion of the Nawral Resources and Envi'ronment of the South Pacific Region("the SPREP Convention") was adoptedat a SPREP meeting in Noumea andentered into force in 1990. This Con-ventionaims to protect and manage thenatural land and marine resources ofthe region and contains two protocols -

on prevention of pollution by dumpingand on combating pollution emergen-cies.

Also in 1986, to enable members tobecome more active in settings priori-ties for and managing SPREP, the firstI nterg ove rnm ental M eeting(now knownas the SPREP Meeting) was convened. Atlirst thiswas held everytwoyears (1986,

I gtt8 and 1990), and then annually fromI u90. In 1986, the co-ordinating grouprvas also replaced by a steering commit-tee of five representatives: one fromcach distinct cultural / geographicalarea of Polynesia, Melanesia, Micronesia,one from France / UK / USA, and one

from Australia / New Zealand. Thegroup met at least once a year [o assistand provide direction to the SPREP sec-

retariat in implementing its WorkProgramme.

ln 1990, the steering corunittee wasabolished when the SPREP Meeting be-came an annual event. It was at thattime, also, that members first consid-ered the possibility of according SPREP

the full and formal legal starus neces-

sary to operate as anautonomousbody.This was given impetus in that year bythe South Pacific Forum in establishinga committee to study and report on thestrengthening of SPREP's capacity.

Af'ter considering the Action PIan, andfinancial and legal implications, the 199ISPREP Meeting- held at Ministerial level- agreed thot SPREP should become au'tonomous. Ministers also accepted an

offer by the Government of WesternSamoa to host the new organisation,and SPREP moved its headquarters fromNoumea to Apia in 1992.

Negotiations on the terms of an agree-

ment to give legal effect to SPREP as an

intergovernmental, regional organis-ation resulted in the Agreement Estab-lishing SPREPbeing signed on 16 June1993. The Agreement will enter intoforce thirty days after the tenth ratifica-tion is received by the depositary, theGovernment of Western Samoa. At thetime of publication (May 1994), WesternSamoa, Fiji, New Zealand and Nauruhave ratified.

The Corporate PIanThe Plan first details the mission,

objectives and guidelincs for theorganisation. SPREP's mission derivesfrom the Agreement Establishing SPREP,

the objectives and guidelines for itsoperation are found in the Action Plan

endorsed by the members of SPREP.

In meeting these objectives it is in\-portant to understand the "environ-

ment" within which SPREP functions.The major issues and events that have,

and will, influence the oPeration ofSPREP over the next three Years arehighlighted in the setting. .The

organisational structure is then pre-sented.

The responsibilities, tasks and per-

formance indicators reflect this opera-tional setting and are defined by theWork Prog rarr nre adop ted by membersat the SPREP Meeting- The process usedto develop and implement the WorkProgramme is outlined. Finally the func-tional core of SPREP is discussed alongwith the period for redew of thc Corpo'rate Plan.


Contents

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5 Obje,friv,e^s'and'Guftflelines

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Mission

Our mission, stated in the Agreement Btablishing SPREP' is to:

promote co-operaiion in the South Pacific region and to provide

assistance in order to protect and improve its environment and toensure sustainable development for present and future generatiorrs-

Objectives and Guidelines

o increase awareness and imProvetraining, educarional and public ac'tivities to support the goal and objec-tives of this Action Plan;

. encouragedevelopmentundertakenin the region to be di-rected towardsmaintaining or enhancing environ'mental qualitll

o prot€ct terrestrial and marine eco-

systems and sPecies which requirespecial attention;

. reduce, through Prevention andmanagement, atmosPheric, Iandbased, marine and fteshwater PoIIU-fion in the region;

. avoid or mitigate the adverse impactof human acdvities on the ecosys-tems of region, through means suchas Environmental Imp actAssessme nC

and,

. assist countries with the prepara-tion, implementation and review ofN ational Environm ent al M anag ementStrategies.

The Acrion Plan sets out the objec-tives and guidelines for SPREP and pro-vides the framework for a regional ap-

proach to addressing environmentallysustainable development issues of theSouth Pacific.

OhjectivesThe objectives of SPREP are to:

o further assess the stare of the envi'ronmentin the region, including theimpacts of human activities on theecosystems of the region and theeffects of these impacts on the qual-ity of the human environment;

o strengthen national and regionalcapabilities, institutional arrange'ments and financial suPPort whichwill enable the Action Plan to be putinto effect more efficiently and eco-

nomically;o provide integrated legal, planning

and management mechanismsat thenational and regional levels to en-

sure the protection and ecologicallysustainable utilisation of narural re'sources;


GuidelinesSPREP operates under the following

guidelines:

I nt ern ati on a I co-operatio n

SPREP recognises the interdependenceof environmental issues both withinthe region andbetween other regions ofthe world. SPREP will encourage co-operation with other organisations indeveloping appropriate technology andinformation to solve common problems.SPREP and member countries will par-ticipate in global environmental man-agement efforts.

Regional co-operation and co-ordination

SPREP will make the fuUest possibleuse of government and existing institu-tions and expertise in the region, in co-operation with appropriate regionalbodies. such as the South PacificOrg anisations Co-ordinating Commifte e(SPOCC). The focus will be on develop-ing regional co-operahon and co-ordi-nation.

National ActionOn the basis of National Environmen'

tal Management Strategies, SPREP willassist countries to protect and improvetheir environment and ensure sustain-able development for the benefit ofpresent and furure generations.

Local com m u nity participationSPREP will encourage the participa'

tion of local indigenous communitiesinthe planning and management of sus-tainable resource conservation and use.

Trdditional knowledgeSPREP will encourage the integration

of traditional sustainable resource useand, conservation practices and knowl-edge into environrnental managementactivities and programmes.

Sou n d fin a ncial footi n gSPR-EP will seek to ensure an adequate

and long-term financial base for envi-ron m ent al m a n a g em ent actpitiessp acein the region by attracting and allocat-ing appropriate funding, inclpding pri-vate sector sources.

Encou ragi ng action orientatedresearch

SPREP will encourage research basedon national and regional prioritiesrelat-ing to environmental policy, manage-ment and planning needs and decision-making.

Application of relevantinformation

SPREPwill aim to improve the qualityand flow of informatr,on, induding theappropriate sharing of traditionalknowledge, on which environmentalmanagement decisions and policies arebased.

N on -Govern m ent a I O rg a n i s at i on s

SPREP will encourage the involvementof non-governmental organisations(NGOs) in environmental managementactivities and programmes.


The Setting: 1994-96

It is important to consider the contextin which SPREP will perform its func-tions over the next three years. A num-ber of significant events already pro-vide clear directions for SPREP's opera-tions, while others are expected to oc-cur within the lifetime of this Plan.T'hese will need to be taken into accountif SPREP is to assist the region effec-tively and efficiently.

N ati on a I Envi ron m enta IManagement Strategies

.q,t the national level, countries havecompleted or are in the process offinalising their Natt:onal EnviranmentM anagement Strategies(NEMS). This hasincluded the establishment of new en-

vironment instirutions in many smallerisland countries that will require ongo-ing support. Countries are now lookingfor assistance to implement these strat-egies. UNDP's Capacity 2t initiativethrough SPREP is expected to assist thefollow-up of NEMS.

I nteg rati n g envi ron ment,population anddevelopment

While all SPREP's activities aim toensure sustainable development in theregion, the next two years will see par-ticular emphasis in the areas of popula-tion and environment interactions, andthe strengthgning of national capacityto integrate environment and popula-tion considerations into economic anddevelopment planning.

A UNFPA-funded project is expectedto assist with this. In many cases linksbetween environment and developmentare being made at the national level.However, further work will be requiredto ensure environmental considerationsare fully incorporated into decision-making. This work will need to buildupon the NEMS, ttre outcomes of theBarbados Conference and other regionaland international agreements.

Conservation of biologicaldiversity

The region has identified conserva-tion of biological diversity as a priority.Over the next two years the Global Envi-ronment Facility/Australian fundedSouth Pacrfic Biodiversity ConsewationWoject (SPBCP) will develop conserya-tion areas throughout the region. Thesewill be based on conununity supportand will involve local communities inthe management and sustainable devel-opment of resources.

Coastal managementCoastal management received con-

siderable attention both within the re-gion and internationally in 1993. Inresponse to concerns of sPREP mem-bers, the NEMS process, initiatives ofthe .South Pacific Forurr and the recom-mendations of the World Coast Confer'ence(1993), the development andimple-mentation of a Regional IntegratedCoastal Zone Management (ICZM)Programme will be a primary focus forSPREP.

sprep corwrate plan

Climate change, variahilityand sea level rise

Climate change, variability and sea

level rise will continue to be monitoredin the region with the bulk of activityfocusing on impact, adaptation and re-sponse strategies, including ICZM. Newprojects concerning the meteorologicalaspects of climate change and naturaldisaster preparedness will be commenc-ing. SPREP will also continue its infor-mation role on behalf of the South Pa-cific Climate C hang e Moniotoring Proiect

Prevention of pollutionThe prevention of pollution is a prior-

ity for islands. Waste management andpollution prevention is expected to re-ceive increased attention. Implementa-tion of the Strategy for the Proteaion ofthe Marine Environment is also ex-pected to commence.

Ed u cation a n d awa ren es s

More than evet, the need to Promoteenvironmentally sound practicesthrough effective environmental edu-cation and information campaigns willrequire SPREP's attention.

Environmental lmpactAssessment (EIA)

To further strengthen the capacity ofcountries to assess the impacts of de-velopment, a new series of EIA trainingcourses is planned with the support ofAustralia. These will promote prin-ciples of sustainable development, fo-cusing on senior planners and includeraising community awareness of EIAprocedures.

lnformationAs the level of activity to protect and

improve the environment in the regionincreases, so to does the need for SPREP

to effectively and efficiently prepareand distribute information and SPREPpublications throughout the region, andto improve environmental awareness inthe media.

An efficient SPREP Library and Infor'mationCentrewill be essential to fulfill-ing SPREP's increasingly important dear-inghouse functions. By developing thePactfic Environment and Natural Re-

sources Information Centrq SPREP'sgeographic information system (GIS)

capacity will be strengthened and usedmore extensively to assist national andregional projects and national decision-making.

Regional W astes ConventionNegotiations towards a new regional

convention for the Ban of the Importa'tion and Control of the TransboundaryM ov e ment and M anag ement of Hazard'ous and Toxic Wastes within the SouthPacific Region have commenced \^/ithinthe Forum. These will require soundtechnical and legal advice from SPREP

and will be closely linked to increasedefforts to prevent pollution andstrengthen national capacity in wastemanagement.

sprep corporate PIan

PNew International

Conventions andLegislation

IMany countries have ratified new in-ternational conventions, t|rre FranteworkConvention on Climate Change and theConvention on Biolog ical Diversiry, bothof which have now entereci into force.

SPREP will assist countries to fulfilltheir obligations as c<lntracting parties

to these new legal agrcemcnts. With theincreased number of regional and inter-national conventions, countries will alsorequire assistance with interpretationof their obligations and responsibilitiesand in developing appropriate nationallegislation.

Regional and lnternationalCo-ordination

A numbcr of international ncgolia-tir:ns and meetings arc tarking place thatwill havt' a significant inlpact on thercgion. lvlany will involve SPREP in thedevelopment and co-ordination of re-

gi<lnal positions. SPREPis also expectedto play a significant role in the institu-tional arrangcments adopted by theBarhados Conference.in April 1994 andin associated follow-up activities. These

new arrangemenls will co-ordinate the

implementation ol' the ActionProgramme for the Sustainable Devel-opment of Islands and report to the UN

Commission for Sustainable Develop'ment on which SPREP has official ob-

server status.

lnvolvement of NGOs, thecommunity and othergroupsIn recent Years SPREP has actively

encouraged the involvement of NGosand other groups in its policies andprogrammes. This has been done withlimited resources, but has helped buildtheir capacity and increase their partici-pation in efforts to protect and improvethc region's environment- Although thelack of harmonY betwecn NGOs in theregion and the sometimes limited ca-

pacity to implcment projects at the lo-

cal level may limit their effective par-

ticipation, SPREPwill endeavour to pro-

mote constructive partnerships for theimplementation of' sustainable devel-

opment in the region.

SPREP TreatyEarly ratification of the Agreement

ktablishing SPREPwill provide the fulllegal status necessary to allow theorganisation to pursue its mandate.

Review of the Action Plan

The region is in the final years of the1gg1-g| SPREP ActionPlan, which willrequire revisicln during I995 in order tocommence a new phase from the begin-

ning of 1996.

I nternal Co-ordinationIhe number of staff and projects be-

ings implemented by SPREP has grownrapiay. Greater emphasis wilI be placed

on establishing appropriate adminis-ffative arrangements that will facilitateeffective co-ordination of SPREP's ac-

rivities, with au SPREP projects beingmutually supportive' This will includethe establishment of functional divi'sions and an internal advisory commit-tee within the SPREP Secretariat.


OrganisationalStructu re

The organisational structure forSPREP reflects the setting for theorganisation outlined above, as wellas the agreed areas of concentrationfor SPREP. The cunent programmeareas are those outlined in the 1991-95' Action Plan, and, reflect the pur-poses for the organisation identificdin the Agreement Establishing SPREP.The l99l-95 Action PIan wld.l requireupdating during 1995.

Action Plan ProgrammesTo achieve SPREP's mission and ob-

jectives, the organisation will continueto develop and implement regionallyco-ordinated, comprehensive progr-ammes in the following major 6reas,as set out in the .199I-95 Action PIan:

1. Consewution of BiologicalDiversity;

2. Climate Change;

3. Environmental Management andPlanning;

4- Coastal Management and Planning;

5. Prevention and Management ofPoIIution:

6. Planning and Response to PollutionEmergencies;

7. Environmental Education andTraining;

8. Environmental Information; and,

9. Regional and Global EnvironmentalConcerns.

These progremme areas cover themajority of projects cturently under-way in SPREP.

Other FunctionsIn addition to these nine prograrnme

areasr SPREP is required to promoteregional co-operation in accordancewith the Agreement EstablishingSPR.EP. Regional co-operation and co-ordination will be promoted in linewith the guidelines contained in the1991-95 Action Plan.

SPREPis also calledupon to performthe Secretariat functions for relevantregional conventions, including theSPR^EPand A pia Convenfions. As such,SPREP will continue to co-ordinatemeetings of Contracting Parties andrespond to the decisions of thesemeetings in accordance with its ap-proved work programe and availableresources.

Management and DivisionalArrangementsTo fulfill these functions, and to

ensure effective development man-agement and co-ordination of projectswithin the programme areas above,SPREP is establishing functional divi-sions, under the overall guidance anddirecfion of a small management team.

This structure should take into ac-count the members' wishes to seeSPREP as a lean organisation, appro-priate to the region's culture and eco-nomic circumstances and embodyingmodern management principles. "Itshould also have a flat hierarchy anddelegation of responsibility as far aspossible" (para. 39,Report of th IGM).


Based on current staffing levels andSPREP's work prograrnme, sudl a srruc-ture will comprise the following divi-sions:

. Conservation of Natural Resources,

. Environmental Management andPlanning

c Environmental Mucation,I nformarion and Co-ordination; and,

t Finance and Administration-

A provisional organisation chart isshown below.

SPREP operates a s an inter- disciplin-ary organsiation and, in finding solu-tions to environmental problems inthe region, SPREP's full range of expe-rience and expertise is used to de-velop and implement its workprogramme. The establishment ofdivisions shall in no way limit thisapproach.

To this end, and to improve thedevelopment, management and co-ordination of projects, the heads ofthese divisions will therefore be re-quired to:. co-ordinate and assist in implement-

ing the development of appropriateprojects and identify potential fund-ing sources,

. co-ordinateand assistin implemtingthe development of further fundingpropos als for management's consid-eration:

. approve delegated responsibilitiesunder Staff and Financial Regulations;

. co-<lrdinate the development of thedraf t Annu al Work Programme, Bud'get and Evaluation;

. co-ordinate and draft relevant sec'tions of the Annual Report

. prepare reports on Divisional activi'ties as required; and,

. participate in the Secretariat's inter'nal advisory committee as required.

SPRI?'s O rg a nis a t io nal C ha rt

Environmental

Education,

lnformation and

Co-ordination


Responsibilities, Tasks andPerform a n ce I ndi cators

The responsibilities, tasks and per-formance indicators for Management,and for eachDivision are derived fromSPREP's Work Programme. The re-sponsibilities are outlined below, andthe related tasks and performanceindicators are found in the Arurex.

Management

' To ensure the effective implementa-tion of the policies and directives ofthe SPREP Meeting;

r To ensure the effective implementa-tion of the SPREP Action Plan and ofrelevant provisions of the AgreementEstabishing SPR-EP; and

. To manage thc Secretariat effectivelyand efficiently on behalf of its Mem-bers.

Con servation of Natu ralResources

. To ensure the protection of the highlevel of biological diversity and spe-cies endemism that currently existswithin the region, and topromote theecologically sus tainable utilisation oftire region's biological resources.

Envi ro n mental M a n agement a n dPlanning

o To ensure that economic develop-ment activities are carried out in anenvironmentally sound and sustain-able manner, through activities suchas the development of National Envi-ronmental Management Strategies.

o To assist members to understandand avoid or mitigate the potentialadverse impacts of global environ-ment changes, especially climatechange, and to contribute to interna-tional efforts to limit human-inducedchange through appropriate mea-sures.

. To prevent, control and manage pol-lution and wastes so that adverseimpacts on the environment and hu-man health are avoided, minimisedor mitigated.

. To develop and maintain nationaland regional pollution emergency re-sponse and planning capabilities.

o To assist members to manage andplan for the multiple-use, ecologi-cally sustainable development andconseryation of coastal areas. habi-tats and resources.

r To develop and implement a regionalprogramme to assist members tounderstand and avoid or mitigate thepotential adverse impacts of globalenvironment changes, especially cli-mate change, and to contribute tointernational efforts to limit humaninduced climate change through ap-propriare measures.

. To co-ordinale other climate moni-toring activities, especially in meteo-rology.

r To assist members to formulate andimplement policies consistent withsustainable development taking intoaccount the associated complex prob-lems of population growth, resourceuse, urban drift, unemployment andeconomic growth.

o To develop appropriate systems forEnvironmental Impact Assessment(EIA) and the implemefiation of en-vironmental management trainingprogrammes.


Envi ro n m ental Ed u cation,I nformation and Co-ordi nation

o To increase knowledge and under-standing and to catalyse environmen-tal education and training activitiesaimed at enhancing the managementof resources and environment in theregion.

. To increase overall awareness andunderstanding of the environmentand culrural heritage to promole posi-tive community attitudes towards en-vironmental activities and decision-making in the region.

. To improve the dissemination anduse of all forms of environmentaldata and information for makingmore informed decisions for plan-ning and managing the environment,in co-operation with other regionalprojects and agencies.

o To assist members in understandingand responding to significant regionaland global environmental concernsand agreements.

. To promote regional co-operationand co-ordination in the develop-ment, financing and implementation

of activities to protect and improvethe environment of the South Pacific.

o To assist members with follow-upand implementation of activities as-sociated with NEMS, Agenda 2l andsustainable development network.

Finance and Administrationr To provide the necessary adminis-

trative support and sound financialprocedures for the effective and effi-cient operation of the organisation.


Work ProgrammeProcess

and Budget

lntegrated WorkProgramme and Budget

SPREP submits to each SPREP Mee t-ing for consideration and approval a

draft, intcgr ated W ork Programme andBudget lor the ensuing financial ycar,togcther with indicative budgcts forthe following two years.

The integrated work programme andbudget contains:r a review of work programme activi-

ties for the latest, completed linan-cial ycar;

. a proposed, itcmised work prog-ramme under Divisional headings lbrthc ensuing financial y'ear;

. the core budgct; and,

. the work programme.

N at ional Envi ronnte ntal ftl ana g e me ntStrategies (NEIUS) are usecl as the basisfor identilying projects fr.rr SPRI-lP's WorkProgramnte. Governments or adrnini.s-trirtions vvhich have not clcvelopcd Na-

tional Environment N{anagement Strat-cgies may submit a rangc of prqiccts toSPREP that they wish to be implcrnentedby SPREP. T'he Work Prol4rantme is thencompiled by thc Secretariat in time iorconsideration by the SPREP lvlctting.

NGOs may submit projects directly toSPREP lvhcre funds are available lor thispurpose.

A Snall Grants Schemealso operatesin SPREP. Urgent pro.iects which couldnot normallybe dealt withunder SPREP's

Work Programmc may receive assis-tance from this Scheme, using criteriaapproved b1'the SPREP N{eeting.

Fundingln the intercst of programme and

funding continuity, SPREP endeavoursto maintain systematic and compre-hensive sources of' rlonor f'unding insupport ol'pro.iccts ()n a rolling 3-yearbasis whercvcr possible.

Funding is dividcd inlo lVork Prog-ratnme Budget and Core Budget.

Work Programme Budget- Funded by Donors

'fhis has two comp()nents:

o Furrding l'or SPREP's Pro.ject Man-agemenl Functions (managcment oldonor-funded pro,iects on brhalt oimcmbcrs and donrlrs); and,

. Funding for SPREP's Pro_iect Intple-m e ntation F unct ions(implcnrenta ti0nof donor-l'undcd pro.iccts on bchalfof menrbers and clon<lrs, cxcludingthe project n'rilnilgen'lent f'unction);

A guiding principle of financialmanagn'rcnt, cndorsed by the FourthIGN{, clirccts the Sccretariat to ensurethat, to thc maximum cxtent possible,the costs oI' project implententationandtlre full costs of pro.ject ntanagementshould bc met from pro.iect funds fromdonors.


og'To this cnd, project proposals sub-

mitted to donors incorporate, wherepossible, an administration fee of l0%lo I 5%of the total pro.iect value to cover"non-direct" costs such as services pro-vided by management, finance, admin-istration and support staff, reportingcosts, clectricity and water, ofl'ice spaceand maintenance, stationcry and mis-t'ellaneous chargcs. Thc <lther optionsfor the administration fee are a f'latchargc or a charge negotiated on thebasis of estimated actual costs. Allothcr costs are included as project ex-penscs.

Core Budget- Funded by Voluntary Member

Contributions'l'his is I'unding ust'cl frlr SPREP's

Prittrary F'unctions (r'ore f'unctions in-clucling srrvicing thc SPREP Meeting,seeking lhnds, co-ordination activitics,and prol'icling information to membcrs)

A range of donors support SPREP'swork programme and operalions. Ex-tra-budgetary conl ributions are receivedfrom a number of SPREP mrmbcrs, in-cluding Australia, Ncw Zealand, France,thr: Unite cl States of America and PapuaNot'Cuinea.

Othcr donors incluclc thc United King-dom, Chilc, Canada, ADB, UNDP, LJNEP,

UNFPA, IJNV, ESCAP. IN.IO, IVMO, WWF,AVS, Greenptacr and CFTC. Jointprogrammcs arc run with other regionalorganisations, NGOs and the UnitedNations systcm.

Functional CoreTo achieve the purposes of the Agree-

ment Fstablishing.9PREP and the ob.jec-tives set out in the Action Plan 1991-95,the organisation will move towards theestablishment of a functiohal core. Thepositions will be funded frornvoluntarycontributions by members to the corebudgct or by donors. Thc functionalcore will be responsible frlr:. co-ordinating activities to achieve

the objcctives of the Agreemcnt B-tahlishing SPREP, the SPRfP ActionPIan, and the Action Strategy for theProtection of Nature in the South Pa-cifit-,

. strategic development ol'S['REP:

r preparing lor thc SPREP Nlceting;

r selccting pro.iect managcrs; and,

. prcparing and co-ordinating pro.iectproposals.

Thc Snth SPREP L{eeting requestedthat this Corporate Plan prcsent op-tions tor thc f unctioni.il core of SPREP.T'hesc options have been dcveloped ina separilte paper to thc SPRIP lrleet-ing. 'Ihe completion of this secion ofthe Corporate Plan is contingcnt uponthe dccision to be takcn by the SPREPMceting on the thcse options.

ReviewThis Corporate Plan covers the cal-

endaryears I 994-96 indusive. It shallbe revised at not less than three-ycarlyintcrvals, noting that this timing maynced rcvision to more closely reflectthe cycle of revision of the SPREPAction PIan, as determined by SPREPmembers.


Annex:

Tasks and performance indicators

Management

tasks in 1994/95

Develop regional co-operation and co-ordination aud establish workingarrangements with rdevant national,regional and international organisations.

Provide means of regular consultationamong N{embers concerning implementationof activities under the Aclion Plan.

Advise and assist Members withimplementation of activities under the ActionPIan-

Seek financial and technical resources andensure adequate and long-term financial basefor SPREP.

Report to South Pacific Forum and SouthPacific Conference on progress with AclionPIan.

lmplement decisions of Stxlh and .fevenlhSPREP Meetings.

perf ormance indlcators

Effective working arrangemehts establishedwith national, regional and tnternetionalorganisations.

Regular consultations held at regional andnattonal levels.

Regular advice and assistance provided tomembers,

Adequate and long-term funding secured forSPREP Programmes.

Director's Annual Report submitted to SouthPacific Forum and South Pacific Conference.

Agreement Btablishing SPREP enters intoforce.

Corporate Plan approved and implemeoted.

Rules of Procedure for SPREP Meetingsapproved and implemented.

Rules of Prvcedure forAppolntmefi ofDnecfor approved and implemented.

Corporate sponsorship guidelines approved,and implemented.

Policy on frequency of SPREP Meetingsrevlewed by SPREP Meeting.

Criterla rc Carcgorise SmaI trsland Membercreviewed by SPREP Meeting.

Funding implicadons ol core staff positiowrevlewed by $Pl,P Me€ting.


Management Gont:a\,

taskrh t, 4,/95,

Iq'lcEmt dectstons of sirlfrdDd $#€.nt?weEPMdPlt w(soaJ'd}

Conv,€ne g€!@th and Itgrhf SP*IP lfue||mgt

Ctmvele Meetings,of Apia @ 5.F8ryCortyentb.rlsioilggsi

i

&cvieiq. Aclfun Plaa

I I Ullem@t gor$ardte Flon

performance indietors

Guffie,Wtes fo.t.&-epo,rt8 sf sf.&EP *tuwcrevfrwed hy SPREP Mtcdry.

Aniir"t w** Fi,o-$anwrcssubntn€d to snd4pplsyel by tPRfP Me3ttr8s.

Annml Work Progranrmercralurrcd by SPBEp

Meuiqgs.

Aefian,StwtW,furNcddr,E gonsenaltua th thesouth PdotfrcresiEqueit by SPiIEB Mstlpg;

ruldi4F seaillq ,br.ne* SPREF Eeafrrianma,nd,dep&n asd collsuEcsot! FrE4t€d.

Arrengrments esnchrded for Setbtth and4@i,.fIREPlfadltESs.

Arrrngr-mentl dsnclrdd fol l.@ril MWryxe$iry 6'"&fll.lgl4ltg, w-ta Ailn'mdjPREPCoinenihps. ,,,,

: . : i:. :: ., ,,,,,,

n***rYn;;i:ffi ,Fpqroxr€dand,irylepentsd.,,,, ,"

9orylw ryfqrJggaBd aopr$Ed an4, :.'

uiipleneuts :..'...:::::

sprw carporfuteplan

Conservation of Natural Resources

tasks in 1994/95

Strengthen national capabilities to promoteconservation of biological diversity andencourage further conservation areasthroughout the region.

Promote ecologically sustainabledevelopment by local courmunities as ameans of protecting biological diversity

Development of management plans for newand existing conservation areas.

performance indlcators

Number of conservatlon areas increased inthe region.

Government, NGO and communitypartnerships estabished for iniriating andmanaging conservation areas.

Number of Pacific island people trained inbiological sciences and management ofnarural resources increased,

Management of existing conservation areasin the region improved .

Managemeut tools to assist and guideresoufce conservation and management bylocal communities developed.

sustalnabe economic activities withinconservation areas implemented asnecessary,

Local people trained in zustainable farming,marketing and business management.

Conservation ar€as promoted as touristattractions.

Small businesses owned by local peoplepromoted to cater for tourists and othervisitors to conservation .ueas.

Management plansfor new and existingconsevatlon areas prepared andimplenented.

Funds and othe resources sec,ured for thelong-term support of community -managedconservatlon areas.

Guidelines for establishing and rnanagtngconservations areas developed andimplemented.

Lrgal optlons and manag€ment snucturesfor consevation area projects devdoped.


Conservation of Natu'ral Resou'rces ftont'd),

rasl6 |n ,1.994195

Developmeint of rrgional suategles fof theconsgntion md mn4gement ofendangered aod tbrcateDed species.

Eneour4ge P.acific lsland participation inregionl and internarional blodiversityconv€ntion$.

perfonrtanre lndieq. o- rs

Regbnal Msr1lnb r, untg &wewst&/nPrngmmme esntlniied:

Natioual activitics of the Regbnal AvfaurnAo}rs,ewattun Wiraftime egntlnffed,

PopuXadon surv€ys of ,rgdg4gerred eldthreatened specles ln the relion csmpl€ted.

Imptementrtlon qf lhe Ri4fonal iltsrtqMammal Cowew4flton WgNi ifrrecommenced, lnvohring the Broduc{on olbaselhe docunents for tdentffyfug' ff,halesprcies tn the region" , :

Results of.tbe CmnwruWDefore$tqtfflm,, " .,

Sr.ruey published.

Lrgnl aad tedhrl-tal.brirl$ ou,ttgio.ual aod"lnternatlsnal agreem$s pluslded. tornenbei countries ,,., '1,..'.-''Pat.dslpeale ,fros saoifie:.ilrlendi€q! i,ii'rfuppor@ tb att$dllgiQniil'a.d ' ,'--.-;'Lii "interpafloffiI gqrryqiilons, . ",i -.!;'r::4

, ,r: ,-, ,?.i

Begtqurl gons€ds$s,m en proFsrty.r{Stfi {#?acifr(t$l4dd yA€s+.nqd.#,lill:

1::1_ i


Environmental Management and Planning

tasks in 1994/95

Review existiDg legislation relating toenvironmental management and recommendimprovements.

Assist with development of national policies,strategies and plans for ecologicallysustainable development.

Strengthen national capabilities toimplement ecologically sustainabledevelopment.

Increase community and private sectorawareness of the need for ecologicallysustainable developmcnt policies.

performanceindicators,

Legal reviews completed and published forSPREP island countries.

ln-coBntry legal workshops convened.

Training and scholarshlps, ln environmentallaw provided.

Assrstance provided for the implementationof international ronlentions, including theSPREP and Apia Conventions.

State of the Ewironment Reports prepared.

Videos promoting th€ /VqticrnalEw iro nm e nt a I M an a g em e nt .Slrrfegiesprepared.

Education reviews completed.

National NEMS seminars held

NEMSendorsed by Governments andpublished.

Support provided for the employment ofenvironment officers.

Technical assistance and training provided tolenvironment units.

Local consultants provided to increase thelocal pool of in-country exp€rtlse inenvironmental management.

In-country and regional awareness raisingrvorkshops conducted for NGOs.

Assistance provided for NGOs awarenessraising activities.


Environmental Management and Planning kont'd)

tasks in 1994/95

Link population and demograPhicconsiderations to national and regionalenvironmental planning.

Collect and disseminale information onclimate change.

Co-ordinate activities related tounderstanding climate change, measures toreduce impacts and strategies to benefitfrom positive consequences.

performance indicators

Assistance iu formulating Wpulal ion ande nv lro nm e nt Wlici*s provid ed.

Technical assislance to national environmentand other ministries Provided'

Relevant policy researchassisted.

Short-term training workshops on populationplanning t e c hnt4ues csmpleted.

Medum-term tralnlng fellowships inint eg rat ed planning technlques completed.

Bibliographic database on populatlo n issues

completed.

Technical ilssistance for other SPREP proJects

and programme areas providedr

Technical and financial support for schoolca rri culum ma tenalProvided.

Dialogue betwem on-going communwd evelopment prolcfs coordinated.

On-going community development projectsassisted.

Operational research ilrrc inrcgratlngpo pulat ton and ewiro nmenl p lanninginPacific tsland countrles completed.

South Pac ific C limarc Monltorpublisbedmonthly.

Two videos on climate and sea level changeproduced.

lnformation brochures and fact sheets andradio materials published.

Training and awareness workshoPsconducted.

lnventory of databases developed andproduccd.

Rapid response to natlonal requests forassistance on climate change.


Environmental Management and Planning kont'd)

tasks in f994/95

Enhance the capactty of meteorologicalorganisations and associated lnitiatives.

Represent the interests and concerns ofSPREP member countries in internarionaldiscussions on climate change.

Develop guidelines and implementprocedures for Environment lnpactAssessm€nt.

Strengthen national capabilities to formulate,co-ordinate and implement coastdmanagement and plannlng progriillme.

Develop and implement coastal managementand plannlng progTiunmes.

perforrance indicators

Quality 4p6 security of cltm ate monttoring.stalrorulmpror/ed-

Nrmbers and trainhg of prolessbnal atdt€c}tnical sltnafe staff improwd,

Reglonal clr:n ate dala managemeffi systemsprovided.

Database of infermat:rrln on Wional climateand cltnnate chrnge trnproved.

Clinate lnforuutton effecttvely used lntlr.tiol fr I d evelo p men p.Ians.

Understending, responsivdness and suppontar tsland Ssues provided and supported inlnterna[onal fora.

Pre'plannlng phase for propssed EIAprogramme completed.

Pilot worksbops oE the rcle of EIA in nattutulplannlng conducted.

Workshops cotrdu€td lo identfu commun@perceptbn of risks.

A sfmple set ol procedures for prelimlnaryassessmeff of devdopment proposalsdeveloped.

A database estabUshed containing EIAinformation and standards.

Traintng segsions and workshops on coastalmanagernent issues conducted ln membercormtdes.

An approprlarc ICZtut approach for Paciftcislands devdoped.

Conduct coashl mrn?gam"ut acttvtties forpriorlty areas.

Worksbops in coastal hazard managementconducted.

National /CZM progrannrs established.

A netwgrk oI Martutc Protected AreasestabuslFd.

sprep corwrate plan

Environmental Management and Planning (cont'd)

rasks in 1994/95

lmprove understanding within thecommuniry, private and government sectorsof coastal environments and resources andthe benefits of coastal numagement planning.

Co-ordinate coastal managernent andplanning activities ir the South PacificRegion.

Uudertake coastal management and planningactiviries, including coastd resource surveysand management plan develoPment.

Control and prevention of pollution in theland environment.

Land management, use and development.

Control and prevention of pollution in themarine envlronment.

Control and preventlon of poilutton throughpollutton monitoring.

perf ormance indicators

Docunentatio n ol traditonal bnwledge andmanog em ent practk:r* Iot coastal and marineresources.

A regional coral reef managernent andcoffiervatiotr programme established'

A regtonal man$ove €oluervationprogranun€ established.

A reglonal coastal ecosystem mouitoringprogramm€ proPosed-

Published {rssessmenfs o f rc.efs, estuaries andlagoow ot r&kinth€ region.

Iryentories conducted using the Coastal,/Marine Ecosystem Classification'

To be developed.

To be developed

A database ofoperatlonal dBchnrges fromships established.

Workshops convened and appropriateequipment purchased tot respowe to marinepollutbn emergencles.

Increased number of Pacific states as partiesto the tondon Corwentlon

heparation of a model code for the portpractices and increase. use of EIA on Wrtfaclltles.

Surveyors and lnspectors trained andregional framework for Port State Controlestablished tt assist t}lre enforcement ofcomlentlons for Marine Em/ironmentProtectlon and Safety of Navigatio,'.

Database established for the handling andmovement of hazardous wastes, oil, rrs;tir,ides,radloactfue material and gases.

sprep corwrate plun

Environmental Education, lnformation and Co-ordination kont'd)

tasks in r994l95

Provision of environmental information.

Support community awareness and theimplementation of other SPREP programme5.

SPREP publicattons

Strengthen the capacity for the use andapplication of Geographic tnformatlonsystems (GIS) in the region.

Promote environmental 6g-gldinali6n and co-operation for sustainable devdopment.

a

performance indicators

SPREP Library and Information Centreesrablished and functtontng as a proactlvecleariug house for the region.

Contributions to and trrpact of 'OneWorld"Radio ProJect increased .

Production of vlsual, prtnt and ele&irntcmedia lncreased, includ;ng poster, displays,audievisual kits, radio and video materlal.

Appro priate informatton dlssemirated totarget groups in conjunction with publicawar€ness and information gampaigos.

Cammuniry groups and organ8ctbnssupponed in developing theil own mediasldlls and publications.

Suitable materlal manslated and published iqvernacrlarlanguages.

Curent series of pnblications onenvironment and development maintained ata high standard.

Ewlronment Newslef ter contlnued to bepublished quarterly.

Paciftc Erwitonmental and Natural ResourcvI nfo rmat Ia n C entr? (PENRIC) strengthened.

Nadonal Erviro nmental and Narural ResourceInfo rmatio n Centres established.

Network of regional sources of GIS andremot e senslng information established.

C oordinat io n wit h ot her regfu nal andint e rna t io n al or g a nis a t io ns improved f oracrivities that protect and improve theenvirounent of the South Paclftc and ensuresustainable development.

Awar€ness of and support from the donorcommunlty inereased for actlvlties co-ordinated and implemented by SPRP.

Reports submttted to the Commission onSustainable Development on actlvities toimplemetrt Agenda 2l and the ActionProgramme for the Sustainable Developmentof Islards.


Envi ron mental Ed ucation, lnform ati on cn d Co'ordi n ati on Gont'dl

tasksitr 19!f4l95

htematiotrd meefitrgs of regional corE€rn,

Malntain envi'nrnmental education ln theregisn.

Suppoit proteseional development.

perfrnnne indtcemrs

Adeeuiite p4.4icrrlttiqq Ei, rrrd,app-l00itite,rqgional pq$ttton$ dc$e-lpped foriinremadonal meetings of reglonal coocer$

Il€ports of interqatiogal qgtqEgs pteparedand alissuxrioaterl to sP,BE 4epb'ers

Approprfate follovv-up plsvidcd IorbternattoftllEe€tings,hparttcular, .':W@ad'theGlo&al anirnsvsta'trubleD€0tshplngStileJ',

ApproprihE €nvirodmieEtal cducadq+curriculum developed* eviiluated an$ ug€dibtheregton"

Co6rnuntfyeitqcad'onoa en$iro-tlnqtliissu6 ingeased,

Enwonrnemril educaUon'plolFs$, l$d€rfriEl{S prtorttised. '.

::

seholarships." er.eharlg€ gclr$nesi tetamcttratnlry inplrce.

swep corprate plan

Fi n a n ce a n d Admi n i strati on

tasks in f994l95

Budget Estimates.

Annual Accounts.

Accounr Maintenance.

International Reporting.

External Reporting.

Accounting systems and internal controls.

perfornance lndicators

Three-year budget estimates submitted toand approved by SPREP Meetings.

Audited annual accounts submitted to andapprwed by SPREP Meetings.

General ledger accounts available.

Monthly Finance Status reports formanagement and projert officers.

Monthty PruJecf Status r€ports for projectofficers.

Ad ltoc finance reports f.or management andproject officers when required.

Fired asset register updated.

Financial reryns submitted to donors.

Annual audit of financtal reryrts forparticular donor reports.

Annual audit of SPRfP ftnancial systems andaccounts.

Updated Accounting Manual.

Updated pwcedures documentat ion for useby mauagement and staff.

Complete linking ol Finance databasestoSPREtrs ACCPAC accounting software.

Completed installation of creditors softwareon the Finance computer nefwork.

Six-monthly leave return report formanagement and staff.

Staff datahase updated for all : entitlementsunder SPREP staff regulations, workperformance evaluations, and personneldetails.

Updated consuftants cardex files.

Updated lnsu rance policies.

Database of consuhants estab[shed arrdmaintained.

sprep corporate PIQn

Ares Sewcd by SPREP

The SPREP Region

SPREP Member Countries

AmericanSamoaAustraliaCook IslandsFederated States of MicronesiaFijiFranceFrench PolynesiaGuamKiribatiRepublic of the Marshall lslandsNauruNew CaledoniaNew Zealand

NiueNorthern Marianas IslandsPalauPapua New GuineaPitcairnSolomon IslandsTokdauTongaTuvaluUnited States of AmericaVanuaruWallis and FutunaWesternSamoa


Notes:


Pinted on 10VA recycled wdste fibre

Documents

1994 hF corporate .S plan