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~ P<L-lt'District Rural Development Cell /;:+/, . 'd

;j, I') J -:JA Paschim Medinipur Zilla Parishad ~ pt,( 20'0 ~f '1.-,..-, I' ~. ZillaParishadComplex::Midnapur i \ !'" \PIN- 721 101 :: Ph. No.- 913222 275281/266895 Tele Fax -913222~~5281

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~.. .' j' ..<~. 4-~Dated - 20.07.2010 <';:::,;;'''' ~.~/fif)j I DRDCell.Memo No.

From: The Project Director,DRD Cell,Paschim Medinipur Zilla Parishad.

To : 1.140, Paschim Medinipur Zilla Parishad .~h; N~dal Officer, MGNREGS Cell, Paschim Medinipur .

3 . District Panchayat & Rural Development Officer, Paschim Me inipur.

Sub Monitoring report of National Level Monitor (NLM)

This is to inform him that Col S Kewalramani ; NLM of\

district during the period from 24.05.10 to 04.06.10 to monitor a d su

!rvise the

different schemes of MoRD . During his visit, he visited few bloc s and interacted

with people and other functionaries. He also talked with the differ nt im lementing

agencies at district level. He has since sent his visit report with hi obse

implementation of different schemes.

The copy of the said report is being sent to him to take prope

corrective measures at an early date.

DNO , MGNREGS is requested to send a copy of this to tHe PIA~ for their

guidance.

'VoII':t-f'0Project Director

DRD CellPaschim Medinipur Zilla P~rishad.

Enclo : As stated.

.\ 1~'(\.;\- \\ i\)

District Magistrateedinipur district

NAPUR (WB)1'.8<8.. ..c ,..'.

....

. \'J~O,~ Monitoring Report

Monitoring report of your district carried out from 24 May to

~

4 jun 1

f

is

forwarded herewith for your perusal & action where required. The i sue of thefinancing the planting of the fruit plantations through forest div to be i media elyaddressed. Secondly excess payment of the unskilled workers

~edS to be

corrected pse.

Thankin g YoU ~J N~ 1:- -\ PI t... ~ ~. /

youft'Iy, - tf ,V? t>, t:l12.]) -)ilk w-:.L -o~1J:, \~ ~

REPORT ON WEST MEDINIPUR DISTRICTWEST BENGAL

GENERAL

West Medinipur district has 29 blocks out of which 11 blocks, d e to

~

ost

agitation, are in disturbed state. Development activity in these blocks & p chaya ha

.

s

been below par due to interference by agitators. Roads have been mined & ovem nt isrestricted due to kidnappings for ransom & killing of the functionaries. 150 pe onsincluding panchayat staff has been killed in past one year. This has resulted n num er ofelected reps resigning or not attending to their assigned duties.

As per administrations advice, Garbetta n could not be visited &selected being adjourning block.(ref A) The visit to district was effected fro03 Jun 2010.

CHAPTER I STATUS OF MORD PROGRAMMES

)

Based on the progress of the Financial and Physical progress report ubmi

1

d bythe administration, the status of the programmes was examined. All the progra mesinclusive of the IWDP were under execution. For MGNREGA, D.M was Co rdina r &was assisted by Nodal officer, who demanded funds, examined the schem s &recommendedallocation of funds. The Programme implementing agencies ere:

a) Block samiti & gram panchayats

b) DFO, Midnapur Div

c) DFO, Kharagpur Div

d) DFO Rupnarain Div

e) CADC, Debra

t) Soil Conservation Agency

g) ARCS & WBTDCC

Except for BDOs & gram panchayats , rest PIAs were only doing 20% O

~worktthe

water conservation the rest 8()o,Iofunds were sanctioned for growing fruit lants, ichon maturity would be distributed free to panchayats and rural beneficiaries. 2009 2010an amount ofRs 1400 lacs has been spent which would not create an Asset

2

CHAPTER II PERFORMANCE, PLANNING & IMPLIMENTATION

MGNREGA

a) Five year Plan for systematic development had not been drawn ~p. HO

iver

annual action plan had been compiled, based on demand ITomGPs, and cl redby Zilla- Parishad. A large number of schemes had seen approved. DOs POhad not vetted the demands ITomGPs. Under guidelines issued these

rhOUld ave

been restricted at 1.5 times the last year man-days achieved.b) As mentioned in chapter I forest dept as PIA, besides water nserv

f

tionschemes, were allotted funds to raise fruit sapling which on ma rity we e todistributed by D.M to panchayats and others free of charge. An exp~~iture fRs75 per sapling was being incurred. A sum of rs 1400 Lacs has btn inc rredduring years 09-10.

c) POs are required to exercise control over the implementation of works bY

f

GPS.This aspect was observed to be missing, as in terms of guidelines, n monit ringhad been done by them resulting poor completion of the works and q alitysuffering. Monitoring records were unavailable & poor records ~inte anceresulted.' Ir

d) In terms of WB govt directive, the supervision of the worksit' were 0 beentrusted to selectetl SHGs. Supervisors are required to ensure mpleti n ofworks, maintain Muster Rolls, ensure provision of amenities, di play 0 siteboards and be available till completion of days work. SHG mem rs we notdedicated to the ensure completion of the work, lacked dedicatio & we notaccountable, resulting in poor quality of work, improper maint of M ter ro Is, &non -maintenance record of their being present at site.

e) NREGA guidelines cover construction of water con,servationworkjsas al 0 theminor check-dams. However construction of big earthwork dam rtfJuires eavy

guidelines. The projects of such nature should entrusted to specializ agen' es toavoid damage to life & property of rural population living down-rive.

f) Muster rolls with unique ID number were not being issued by POs. so in ermsof guidelines duplicate copies of the muster rolls were not being s t to P s norsought by him Thus a void in the monitoring system existed & f uIted' GPs

the demand for work did not exist.g) WB govt difective stipulated that SHG supervisor should look fier 0 y 25

workers against 50 workers in the guidelines leading to highe

~st to stem.

Also the payment to these supervisors was to be made on vo her thoutspecifying the job card number. This can lead to 200 days of ork, 1. 0 assupervisor & 100 withjob caro, resulting in higher costing to NREG sche e.

h) It was observed from the data submitted that no training has imp onNREGA to the staff hired on contract basis. Persons cannot

ie op mum

results unless trainedi) Administrationstill uses WBRES which needs to be stopp sinceI only

MGNREGA is to be used.

3

INDRAAWAAS YOJNA

a) GP wise pennanent waitlist has been finalized and put on the Net. SeleCtedbeneficiaries have been transferred the funds in time

b) In the Yr 09-10 ,based on the recommendations of the gram -sabha

~ut of

£m

allotments have been made but this aspect has been taken care off for rIO-II asthe BDOs have been made responsible to ensure that except for sev re fina cialcase, no out of queue, case is to be recommended.

c) No system is in place to ensure that the allocated houses arefunds allotted have been utilized properly by beneficiary.

SGSY

Few SHGs fonned in the initial years have broken irreparably due t differe cesbetween members and it has been ascertained that all efforts to reviv them avefailed. However most of the SHGs are working satisfactorily & makin mone forthe members. Goatery is the most popular activity but no serious de lopme t ofArts & crafts activity has been encouraged. Banks have been slow in sanctio ingloans to gdell groups in spite of the pressure by function¥ies.

TSC

Administration has taken 2001 Base line survey as target, where the

~

PUlati

~

n &

number ofH/H have increased by at least 25%. Even that target of7. lacs ha notbeen achieved till date. Ground reality is likely that 25 % of H/Hs a e out 0 thecover. Primary, Middle & senior schools have been adequately c vered withschool latrines. .

Designs of the school latrines need review in two aspects. Firstly th

javaila

1

ilityof water has be ensured with better design of flushing system and econdl theuse of ultra-thin 24guage tin-sheet needs to be improved for the longe dumti n

DRINKING WATER

Administration, since 2003, has planned piped drinking water to habi 15.Tothis goal drinking water schemes have been sanctioned over the years. ore-wells have been dug, tested, water pipelines laid but same not comm' sion dueto non-provision of electric supply by WBSEB. In the estimates e n ssayamount has been catered for electric supply & concurrence of sup ly auth rityobtained. Only 20% of the schemes are running whereas 80% of cherne arelying idle. Thus, not only the expenditure has not accrued any retu but, ralpopulation desperate for potable drinking water has been deprived 0 same fi r at-least five year duration

IWDPSince 2005 onwards total of 12 projects have been started in'various blocks Jnder'Haryali programme. Significant contribution in converting arid land to cultitablehas been made in the ongoing programmes.

4

WElFARE MEASURES

IGNOAPS. Payment of Rs 400 p.m. is being made as per the fi!aliZed

~

ist of2007 modified to some extent. No directive has been issued to iden thos «omBPL who have attained age of 65 yrs. This needs to be done in a ca paign modefor same to succeed

NFBS it was observed that avoidable delay occurs for payment of fhe reli.f dueto delaysin processingat bothGPs & blocklevel.In somecases sfte hasItaken2 yrs to be given.

CHAPTERm FINDINGSOF FIELD VISITSTO VILLAGES 1

'1

MGNREGA:

a) a)Monitoring: POs consider execution of works for Sa~iti as I theirresponsibility but had not exercised the direct monitoring of GP~ schembs for

completion conforming to NREGA guidelines and maintenancf of scqeme-files, timely payment and cash book audit. Irregularities can bf pin-pJintedthenonly. .

b) PIAS: No distr!ct monitoring visit record was available, nor anY

J

ViSitedectedto oversee and guide the PIAs to meet obligations of NREGA uidelin~s forproper record keeping and asset creation.

c) Job cards: Job cards are to be issued in fifteen days 0 applidttion.shortcomings noted were;(i) Job cards applied for and prepared over one year ago had not been iS$ued.(ii) Job cards had no photos. Even where photos \yere availableiey weJe not

pasted.

(iii)Pradhans and Secretaries signatures not available in register n

r

.3.

(iv)Inordinate delay in preparation and issue seen.d) Muster Rolls:

(i) Scheme dedicated MR with unique II) not issued by Pos.(ii) Improper marking of attendance with dash/ditto instead of PI..

(iii)No signature of workers on weekly MR for him to know ~ount dhe to. him. I

(iv)Non -totaling of the daily number of workers present.(v) No records of workers present after lunch break, eg PIA

e) Execution works: SHGs are not trained to progress or ensure mpleti n ofworks to standard. They also do not have commitment, d ication andaccountability since may be «om SHG which is not «om area. e uali ofexecution of on oin and com leted schemes was found to be r. Du out

soil was spread out allover against putting up on the walls wit dress~gs.The quality of completed work was thus poor. .

5

t) Pay~ents: It W

.

as noted that payments against Muster rolls were de b~

ind

the stIpulated 15 days. It was stated that the measurements could n t be tl elymade. Thus, no interest payment on delayed payment was also a sent. erissue of centralized cheques to banks/PO, there was further delay f credi ingof accounts by the banks. Payment to Supervisor was effected on v ucher

g) without any counter check with supervisors presence at site forI

on all days. Extra payment to SHG members if holding IC, beycdays can be drain on NREGA since additional hundred days workby H/H on IC.

h) Annual Plans: POs have not exercised caution in terms ofNREGthat schemes up to value of 150% of last years man-days g~included in the annual plans. Thus large number of schemeapproved for GPs by Z P.

i) Documentation GP level of maintaining of documents for the

~

rograwas found to be poor. NREGA registers were being maintain d in loosesheets & totally incomplete. Scheme files were not properly pdatedInorprogress of the on-going works monitored. This can be r suit 011nomonitoring, besides non-imparting of training to new staff

IA Y

GPsafter issue of the second instalment have shown the house

without verifying that has been really so and that all funds giveutilized properly.On ground it was notic ed that the size of the unit was large and thtinsheets. Walls were with bamboo. matting duly mud-plastered.houses were poor grade.

SGSY

SHGs were performing satisfactorily & were contented groups for tpe tim~ andeffort put in by members. Those gps with gde II were keenly waiting for the lbanswhich were being proressed with banks by DRDA

Drinking water

Drinking water of Potable quality was not assured. A large no Ofhan

]

pump

!

had

been installed in the habitats which were 80% functional. Regular tes ing of ater

at regular periodicity was not being done. WBPHE is responsible for ensurin thesupply. The piped water supply also is held up due to non availabili of el tricsupply.

6

Pensions

Quarterly payments are being distributed in camp mode at block

~

ffices

tThUS

aged pensioners have to travel distances & at expense to come or coll tion.Also number of people who are now entitled are not covered under. e IGN APS

& are being deprived of the benefits.

CHAPTER IV CONCLUSIONS & RECOMMENDATIOrS

Conclusions I

I. In Annual Plan for GPs too many schemes are being approved & not b~ing restrictedto 1.5 times the generation of man-days generated the previous year

3. The monitoring system.at district & block level was found to be nonexis

tent res~lting

in poor efficiencyand accountability.

4 Staff contracted for NREGA and placed at block & GP level had not b~en givap any

trainingonguidelines& essentialtechmcal/clericalaspects. I

5. Job-cards preparation & issue had not been in stipulated 30 days. Job ~rds pre aredlong time ago are still in GPs. If not required by worker same should b4 cancel ed toavoid any misuse.

2 fund allocation to Forest & other deptts were observed for raising fiuitat costof Rsl400lacswhichwouldnot createany Assetto NREGA '

earthen dam was noticed to have been approved to Forest depttexpertise.

6. Muster rolls were found to be deficient of mandatory unique ID numb~, attenCj1ancemarking wrong, without the signature of the supervisor & workers to row adtountdue to them

7. The quality of work by supervisor from SHG was poor in respect of lmpleb\m of

muster rol~ his own presence, amenibes provided & quality of the site~ fixation.

8. PHE has incurred huge expenditure in digging of borewells, laying pf PiPel

ines,

fixation of pumps but has not been arranged the power connection for thf past 5 yeasthus depriving the population of potable drinking water. .

9. Verificabon system for completion of! A Y houses was ronnd to absent I .

10. Senior citizens were required to come from long distances to conect fro1 blOCklHQ:

The distrib~tion needs to be d~ne through bank/PO accounts as district is ristu~~I'7

I

\Recommendations \

1 G Ps demand for schemes needs to be restricted to in terms of guidelines]. \

2. Funds to other PRIs need to be examined in consonance with the\

objectiVe ofNREGA.

\3. Monitoring at district & block level for GPs is recommended to be implerhented.

\

4. Training is to be imparted to those selected for blocklGPs forthwith for giOd results.

5. POs must release muster rolls with unique ID to avoid any misuse on othclr schemes.\

6. Printed registers as in guidelines for register nos 2,3& 4A must procured 1 issuoo.\

7. Countercheeks 10in place to ove~ee the COlTeetworking by site SUpervi1/JE. I

8. Tech person to verify completion ofIA Y house for expenditure incurred ci safety.\ \

9. PIlE to ensure commissioning of the piped water supply earliest. Howe.kr the issueof the start with generators be examined. \

\10.IGNAPS pension may be paid in the accounts where opened & for the ~est mopey

orderoptionto be explored. , [

CHAPTER V FINDINGS/OBSERVATIONS FOR FOLLOW-UP IACTION

Drinking water schemes

District administration has planned piped drinking water schemes (Ap B) for therural population over the period 2004-2010. 132 nos piped water pro ects W

ie

started and 98 percent of the projects had been completed but not been co issio eddue to lack of electric supply connection. Only 3 schemes are repo ed to beworking which could be in the semi-urban area. It was found alarmin that 1 9completed schemes, were not commissioned in spite of being completed a cost, 4ue

to electric supply deficiency, thus deprivingthe rural area of potable water \

These may be commissioned at the earliest For non-availability of powrr supp...starting with generators may be considered. \

\

\

\\ ---8

CHAPTER VI SUCCESS

NIL

CHAPTER VI

Fonnats A, B & C are enclosed.

STORIES

S