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CMS – Compnay Management System Introduction
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 1
Company Management System (CMS)
1. Introduction:- CMS “Company Management System” is an organizational structure, defining responsibilities, process and resources for managing Total Abu Al Bukhoosh (Total ABK) activities as per the group’s expectations and standards in compliance with the national (UAE) rules and regulations.
• Why CMS:
The main objectives of CMS are to provide Company rules and procedures to employees, and to ensure compliance with the Group’s directives and the national and international relevant regulations.
CMS – Compnay Management System Who Does What
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 2
2. Who Does What in CMS:-
• CMS Coordinator:
Total ABK has nominated a CMS coordinator whose role is:
Lead the CMS working committee, Coordinate Total ABK Department work plans, Ensure adherence to CMS defined templates, Provide management with status and progress,
CMS Steering Committee:
The steering committee is the highest authority for CMS. It is chaired by the General Manager and it consists of department managers as members. It is responsible for validation and decision making as well as for setting CMS access features.
• CMS Manual and Index:
The manual is issued and posted in Total ABK Intranet. It is a guide and a quick reference for all CMS related affairs.
• CMS Intranet:
CMS is accessible through Total ABK Intranet. The site contains a search engine to help the users find the related information. CMS web address: http://abkweb.ae.ad.ep.corp.local/CMS
• CMS and Security of Information:
CMS is provided with security feature to organize access to various documents.
CMS – Compnay Management System Structure
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 3
3. CMS Structure:-
CMS is structured in a user friendly configuration that makes consultation and access simple and easy. It is based on a pyramid shape structure that contains the main three categories of document:
• Policy: Contains mandatory requirements to be followed or
written derogation obtained from top management.
• Management & Organization: These are the documents that detail the CMS requirements, for activities where two or more departments are formally involved.
• Work Documents: These are documents specific to one site and could be mandatory or not, however these must comply also with the company policies, rules and existing procedures and manuals. Please refer to CMS manual for more details. It is recommended and helpful to refer to the Groups referential before issuing any CMS document in order to ensure the coherence of the issued document with group’s requirement for the specific topic. Note: Should the employee wish to suggest the creation of a CMS document he/she needs to have manager approval.
Policy
Management&
Organisation
Work Documents
CMS – Compnay Management System Goldren Rules
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 4
4. CMS Golden Rules:-
• CMS dissemination: It informs and ensures awareness of the existence of a certain document. It is also a reminder to the users that a particular topic had been dealt with.
• CMS Revisions: Is a tool to ensure an existing document is
useful, useable and used. Revising is also important to delete obsolete or unused documents. It is recommended that CMS document should be revised at least once a year.
• CMS Quality Control: Is important to ensure coherence and
compliance of CMS documents. QC is ensured be CMS Coordinator before finalizing and posting of the document.
CMS – Compnay Management System Index – GM, DCP
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 5
5. CMS Documents Index:- Department: GM Doc. No. Category Topic Issue
Date GM Charter
Management & Organisation General Manager Charter Jun-05
02 Management & Organisation Management Committee Meetings Sep-02
01 Management & Organisation Simultaneous Operations Jun-03
Policy Code of Conduct Oct-03
Department: DCP Doc. No. Category Topic Issue
Date DCP Charter
Management & Organisation
Contracts & Procurement Department Charter Sep-04
410 Management & Organisation Stock Management Jun-05
CMS – Compnay Management System Index – DO
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 6
Department: DO
Doc. Category Topic Issue Date
DO Charter
Management & Organisation DO Department Management Charter Nov-03
EP Management & Organisation Mussafah site emergency plan Feb-04
EP Management & Organisation Blow Out Contingency Plan Jun-02
1400 Management & Organisation Helicopter booking & safety procedure Apr-01
Work Documents Onshore organisation Jul-02
Work Documents Offshore organisation Jul-02
Work Documents Workshop organisation Jul-02
Work Documents TOTAL ABK Other Services Jul-02
Work Documents Instructions to Contractors Jul-02
Work Documents Specific Tasks Jul-02
Work Documents Field & Wells Jul-02
Work Documents Drilling SIMOPS Jul-02
Work Documents Drilling HSE Jul-02
Work Documents Drilling Bits Jul-02
Work Documents Well-Path Design Jul-02
Work Documents Directional Drilling Jul-02
Work Documents Fluids & Cements Jul-02
Work Documents Tubulars Jul-02
Work Documents Logging and Geology Operations Jul-02
Work Documents Completion Jul-02
1100 Management & Organisation Modification Control Procedure Apr-03
1402 Work Documents Base warehouse section procedures Jul-03
CMS – Compnay Management System Index – DO
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 7
Department: DO (continued)
Doc. Category Topic Issue Date
1403 Work Documents Base receiving section procedures Jul-03
1404 Work Documents Base tubular inspection procedures Jul-03
1405 Work Documents Base administration procedures Jul-03
1406 Work Documents Base Supply Vessel Handling Jul-03
1407 Work Documents Traffic, Clearing & Forwarding Procedures Jul-03
1408 Work Documents Catering & Food Hygiene Jul-03
1410 Work Documents Logistics Base Work Permit System Nov-04
1503 Work Documents Instrument Tagging Dec-04
1504 Work Documents Engineering Drawings Numbering Dec-04
1101 Work Documents Production Performance Indicators Apr-05
1102 Management & Organisation MAP Evaluation & Reporting Jun-05
Work Documents NKPP Operating Manual Jun-05
1410 Management & Organisation General Marine Instructions Jun-05
1412 Work Documents Total ABK Diving Instructions Sep-05
1104 Management & Organisation
Oil, Condensate and Gas Fiscal Metering Oct-05
801 Management & Organisation Battery Limits-DO/D & DO/F Dec-05
CMS – Compnay Management System Index – DP
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 8
Department: DP
Doc. Category Topic Issue Date
DP Charter
Management & Organisation
Development & Planning Department Charter Nov-03
700 Work Documents
DP/RM Interpretations Archiving and Dispatch Procedure Mar-03
701 Work Documents
Flowing Gradient Survey Interpretation Guideline Mar-03
703 Work Documents
Static Gradient Survey Interpretation Guideline Mar-03
704 Work Documents
Monophasic Production Logging Interpretation Guideline Mar-03
705 Work Documents
Selective Production Test Interpretation Guideline Mar-03
709 Work Documents
Oil Sampling, Storage and Disposal procedure (Geochemistry) Jan-04
710 Work Documents
Gas Sampling, Storage and Disposal procedure (Chemical tracing) Jan-04
711 Work Documents
Water Sampling, Storage and Disposal procedure (radioactive and Chemical Jan-04
603 Work Documents Coring instructions Feb-04
601 Work Documents Geosteering instructions Mar-04
600 Work Documents
Wireline logging and LWD recommendations Apr-04
003 Management & Organisation
Well performance and reservoir monitoring team Jun-04
004 Management & Organisation Well program team Jun-04
702 Work Documents IRT-DFM Application User Manual Jun-04
602 Work Documents Mud logging instructions Dec-04
604 Work Documents
Open Hole Geological data management Dec-04
707 Work Documents TOTAL ABK allocation Feb-05
712 Work Documents DP/R Contribution to GM Report Feb-05
706 Work Documents Potential calculation Feb-05
708 Work Documents Khuff Gas Production Allocation Jun-05
CMS – Compnay Management System Index – FIN
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 9
Department: FIN
Doc. Category Topic Issue Date
FIN Charter
Management & Organisation FINANCE Department Charter Jun-03
309 Management & Organisation Treasury and Cash Management Jan-03
300 Management & Organisation Budgetary Delegation Feb-03
301 Management & Organisation Delegation & Exercise of Authorities Feb-03
310 Management & Organisation BNP Paribas Geolink Jan-04
305 Management & Organisation Request for Services Feb-04
302 Work Documents
Accounts Payable & Accounts Receivable Jan-05
303 Work Documents Cost Object Creation & Modification Jan-05
304 Work Documents Stock Treatment Jan-05
306 Work Documents Period End Closing Jan-05
307 Work Documents Assets & Depreciation Jan-05
308 Work Documents Payroll Accounting Jan-05
311 Work Documents Budget Control System Jan-05
312 Management & Organisation Budget Jan-05
315 Work Documents Drilling Support Cost Jan-05
316 Work Documents Khuff Calculation Jan-05
313 Work Documents Fiscal Procedures Feb-05
314 Work Documents UNISUP Mar-05
CMS – Compnay Management System Index – HRD
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 10
Department: HRD
Doc. Category Topic Issue Date
HRD Charter
Management & Organisation HRD Department Charter Jun-04
EM Management & Organisation AUH Office Site Emergency Plan Oct-04
PPM Management & Organisation PPM Jan-02
211 Management & Organisation
Document Management - Archiving and Retention Jan-03
220 Work Documents
Reduce, Reuse and Recycling of Paper Wastes Apr-03
Job Des. Management & Organisation Job Descriptions Jun-03
PER-POL -GM Policy Personnel Policy Statement Jul-03
RAPMI Management & Organisation Instruction D'application Feb-04
205 Work Documents Office Wastes Disposal Mar-04
213 Management & Organisation Office Safety & Security Oct-04
212 Management & Organisation Total ABK Website Management Nov-04
T.A.C. Management & Organisation
Technical Assistance Contract "Service Contract " May-05
225 Management & Organisation Welcoming New Comers Jun-05
CMS – Compnay Management System Index – HSE
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 11
Department: HSE
Doc. Category Topic Issue Date
CMSM - GM Policy Company Management System Manual Oct-04
HSE Charter
Management & Organisation HSE Department Charter Feb-04
Policy Health, Safety & environment Policy Statement Sep-02
Policy Environment Policy statement Jun-05
101 Management & Organisation TOTAL ABK General Emergency Plan Jul-01
00 Management & Organisation Procedure for Writing Procedure Jan-02
102 Management & Organisation
Accidents, Incidents & Anomalies Reporting and Follow up Jan-02
104 Management & Organisation Medevac procedure May-03
106 Management & Organisation Management of Downgraded situation Jun-03
107 Management & Organisation OSCP (Oil Spill Contingency Plan) Jun-03
EP Management & Organisation Offshore Emergency Plan Jun-03
111 Management & Organisation Fire & Gas Policy Aug-03
115 Work Documents
Diesel Mobile unit & Electrical Equipment safety inspection Dec-03
108 Management & Organisation HSE Training Matrix Jan-04
118 Management & Organisation RSES Jan-04
114 Management & Organisation TOTAL ABK Driving Policy Apr-04
112 Management & Organisation Permit to work procedure May-04
116 Work Documents Corrective @ction Tracking System May-04
109 Management & Organisation
Derogation to the use of TOTAL Company rules & General Specifications Jun-04
HSEMS - GM Policy Health, Safety & environment
Management System Sep-04
103 Management & Organisation TOTAL ABK Duty officer Oct-04
105 Management & Organisation Task Risk Assessment Dec-04
110 Management & Organisation Internal Auditing Dec-04
CMS – Compnay Management System Index – HSE
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 12
Department: HSE (continued)
Doc. Category Topic Issue Date
120 Management & Organisation
Communication of HSE Issues (SF, Red Alert, c@ts, Tips) Dec-04
125 Work Documents
MSDS & SMSDS Data Base Management Jan-05
113 Management & Organisation PPE Feb-05
05 Management & Organisation
Implementation of DGEP DIR, CR and Specifications Apr-05
126 Work Documents TOTAL ABK Water Analysis Apr-05
122 Management & Organisation
Fire water pump test, inspection and maintenance May-05
129 Management & Organisation
Environmental objectives, targets & Management Programmes May-05
123 Management & Organisation TOTAL ABK HSE Committees May-05
130 Management & Organisation
Significant Environmental Aspects Evaluation May-05
127 Management & Organisation
Management of internal and external communications Jun-05
133 Management & Organisation
Management of Legal and Other Environmental Requirements Jun-05
134 Management & Organisation Environmental Training & Awareness Jun-05
131 Management & Organisation
Environmental measurement ad monitoring Jun-05
124 Management & Organisation
TOTAL ABK Key Performance Indicators Jul-05
136 Work Documents Waste Transfer note Oct-05
137 Work Documents Waste Register Oct-05
128 Management & Organisation Asbestos Management Oct-05
138 Management & Organisation Environmental Records Oct-05
CMS – Compnay Management System Index – ID
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 13
Department: ID
Doc. Category Topic Issue Date
ID Charter
Management & Organisation ID Department Charter Nov-03
500 Management & Organisation IS/IT Duty Officer Manual Feb-03
501 Management & Organisation Password Management Feb-03
502 Work Documents
Files and Systems Backups and Recovery Feb-03
503 Work Documents Oracle Databases Maintenance Feb-03
504 Work Documents
Technical Rooms Operation/Maintenance Mar-03
506 Work Documents Anti-Virus Protection Mar-03
517 Management & Organisation User Mobilisation and Demobilisation Apr-03
505 Management & Organisation Electronic Communication Policy Apr-03
507 Management & Organisation UNISUP Functional Support Apr-03
508 Work Documents UNISUP Technical Support Apr-03
509 Work Documents Oracle Databases Installation Apr-03
510 Work Documents Emergency Telecoms Facilities Apr-03
514 Management & Organisation Helpdesk Support May-03
511 Work Documents Emergency Response Rooms May-03
516 Work Documents Lotus Notes Administration May-03
518 Management & Organisation IS/IT Security Policy Mar-04
520 Work Documents UNISUP "Who Does What" Manual Nov-04
525 Work Documents UNISUP "General Process" Nov-04
CMS – Compnay Management System Index – Notes
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 14
CMS – Compnay Management System Index – Notes
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 15
CMS documents assist us in preserving our know-how and do the jobs as they ought to be done.
CMS documents are written to address Local, National and International Laws, Rules and Regulations.
CMS is accessible from Total ABK Intranet.
HomeHome ManagementManagement> CMS
PolicyPolicy
Management&
Organisation
Management&
Organisation
Work DocumentsWork Documents
PolicyPolicy
Management&
Organisation
Management&
Organisation
Work DocumentsWork Documents
CMS – Compnay Management System Index – Notes
Total Abu Al Bukhoosh – CMS September 2005 – Rev. 1, Page 16
This booklet is published by:
Total Abu Al Bukhoosh, HRD, Internal Communication.
For extra copies, comments and contribution please call: 6986433 / 6986215.
Email: [email protected]
