Thaís Pastén

Client and Guests

OVERVIEW

Event Plan

LacationDateTicketsSecurityDecorationFood ContestPromotionVolunteersSponsorsBudget

Guests tohave fun

Participants to be happy

International students & general publicOur Guests

Our Client:ILAC

To bepromoted

Expand network

Goodentertainment

Food & Beverage

Get informationabout Event

TraditionalMusic

Learn somethingabout cultures

Preparing for

LOCATIONWHB (808 W Hastings)

Capacity280 people

DATE28/12/2015

Time18h – 22h

TICKETSEach guest MUSTbring food or beverageto enter the party

SECURITY

2 personnel

Guest Control: Let 250 people in the building

Security liability insurance

Preparing for

DECORATION FOOD CONTEST

Elements of Christmas• Santa Claus

• Christmas trees• Snowman• Lightining

Constest of best foodPrize: Gift Card from Tim Hortons

Organization:18h45: Sign in

20h30: End of votes21h00 Announcement of the winner

Preparing for

• Social MediaFacebook(Page of the event/ILAC page/Vancitybuzz) and Instragam (flyer)• Direct Marketing: Poster and flyers to distribute to Ilac students and general public• PublicityChristmas Trees themed with different nationalities. We will have volunteers dressed as Santa Claus giving food, flyers, and etc. This promotion will be recorded and we will use the video to advertise the main event (youtube).• Public Relations: Put the Event on the paper calendar of ILAC

PROMOTION

Preparing for

VOLUNTEERS

Who? Students and teachers

What will they do? organize the food, decoration, cleaning, give information

SPONSORSOfficial

Restaurants(traditional food)

Media

BUDGET

Material Quantity Price

Plates 360 37,5

Cups 360 37,5

Flanel 30 75

Christmas Balls 0 0

Rentier Decor 10 30

Small Christmas Tree 10 30

Short Christmas Light 0 0

Zipper Lot Bags 480 12

BIG Christmas Tree 1 47

MEDIUM Christmas Tree 15 524,85

Venue

Labour Service

Marketing Cost

Flyer 500 100

893,85

Taxes 107,262

TOTAL 1001,112

onclusion

Any Questions