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EU procurement support for EU procurement support for
cloud technologies
Sara Garavelli
@saragara3
www.picse.eu
@PICSEPROCURE
Transforming the landscape
Public sector organizations are a large consumer of ICT
The procurement of ICT by public organizations
represents a significant source of the expenditure of
public funds
It is paramount that public bodies know how to procure
ICT efficiently and responsibly, promoting competition
and innovation in the ICT industry
451 Research projects
that cloud market
revenue will increase at
a 36% compound
annual growth rate
(CAGR)and innovation in the ICT industry
Cloud-based services are replacing traditional local
software and infrastructure installations for many
public sector organisations.
This applies to government but also to public research
organizations, including libraries.
(CAGR)
Europeana Tech 2015, 13 February 2015, Paris, France 213/02/2015
A report by IDC released in
November 2014 said that
public cloud services spending
will grow from $56.6 billion in
2014 to more than $127
billion in 2018
What if I get locked in? Are there relevant
What How do I get
What happens to my IT staff?
How can I compare contracts & SLAs?
What is PCP?
What are the others
doing?What
So why aren’t more and more Public Research Organisations &
Libraries adopting cloud solutions?
Cloud for public sector: Challenges
locked in? Are there relevant standards I should be
looking into?
happens to my data?
How do I get a good deal?
PCP?doing?
How can I allocate costs?
What services do
I need?
Europeana Tech 2015, 13 February 2015, Paris, France 313/02/2015
Listening to the users
Many current procurement policies do not
foresee purchasing on-demand services
Developing a standalone test to verify the
suitability and the ROI of the solution is not
easy
A standard legal and contractual framework for
cloud services does not exist
Defining vendor neutral technical specs is
challenging
Europeana Tech 2015, 13 February 2015, Paris, France 413/02/2015
What are the current trends in
procurement of cloud services?
The most widespread procurement actions
concern IaaS
Public research organisations prefer big
vendors for IaaS/PaaS, small CSPs when it
comes to SaaScomes to SaaS
Joint procurement actions
Consultation with the industry
Europeana Tech 2015, 13 February 2015, Paris, France 513/02/2015
Lessons LearntBuying IaaS, combined with an independent
performance test, is similar to purchasing traditional ICT
goods
Organisations with expertise in the cloud can manage
the procurement process easily
The detailed requirements gathering phase becomes a
service requirement matching phaseservice requirement matching phase
Starting small is a good practice
The monitoring of both performance & costs is
fundamental
Consulting existing use cases and best practices increase
knowledge
Cloud services will still be procured from different
vendors
Europeana Tech 2015, 13 February 2015, Paris, France 613/02/2015
Wish List
Having a contract template for cloud
services
Having transparent catalogue of services
Having catalogue of CSPs
Mature European marketplaces with a
standard legal & contractual framework
�A simpler model
to procure cloud
services
�A template for
the self-assessment
and evaluation of
procurement standard legal & contractual framework
Vendor neutral cloud brokers�PICSE
Procurement Wizard
(A web-based guide
on Procuring Cloud
Services )
procurement
procedures
�A realistic roadmap
for cloud procurement
over the next 5 years
Europeana Tech 2015, 13 February 2015, Paris, France 713/02/2015
http://ec.europa.eu/priorities/digital-single-market/index_en.htm
Providing opportunities
ICT 8: Boosting public sector productivity and
innovation through cloud computing services
Specific Challenge
1. Potential benefits of cloud computing for public sector
2. Barriers: procurement,
�ICT8.a. Pre-commercial procurement for public sector cloud computing services (PCP).What: Common requirements and terms of reference for future procurement of cloud computing services (Indicative budget: 9 M€)2. Barriers: procurement,
trust, standards, legal terms, lock-in risk
3. Readiness for operational cloud uptake;
4. Cloud services in wide sense
Official call texthttp://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/topics/9081-ict-08-2015.html
Deadline: 14 April 2015
Europeana Tech 2015, 13 February 2015, Paris, France 813/02/2015
�ICT8.b. Public procurement of innovative cloud computing solutions (PPI).What: joint procurement of innovative cloud services (Indicative budget: 13 M€)
PICSE Partner Search
– ICT Call 8 & 36
Users can publish
description of
proposal idea and
partners required
Users can browse Call Users can browse Call
ideas and comment or
contact
www.picse.eu/partner-search
Europeana Tech 2015, 13 February 2015, Paris, France 913/02/2015
Getting to grips with PCP
Legal aspects of Joint Pre-Commercial Procurements: from modelling to
implementation
Francesca Cinardo, Legal Affairs, Trento RISE
25 February 2015 at 14:00 CET
Live webcast
http://indico.cern.ch/event/372086/
Strategies and tips for Joint Pre-Commercial Procurement tenders
Legal framework of PCPs
Minimum requirements and constraints
Pros and cons of different procurement models
Lessons learned from Cloud for Europe and NYMPHA-MD
other webinars: http://www.picse.eu/webinars
Europeana Tech 2015, 13 February 2015, Paris, France 1013/02/2015
Make procurement part of your agenda
Start Today!!!
Become part of the PICSE case study
Exploit the PICSE Partner Search for ICT8
PwC online survey on procurement practices
across EU28 on behalf of the EC DG Connect
Europeana Tech 2015, 13 February 2015, Paris, France 1113/02/2015
across EU28 on behalf of the EC DG Connect
Unit F2 – Innovation: http://bit.ly/1D9HyHi
25 Feb 2015 – PCP webinar @2pm CET
http://indico.cern.ch/event/372086/
14 April 2015 – ICT8 call deadline
Procurement model for cloud services
June 2015
Thank you - Questions?
Contact us:
Sara Garavelli
Behind PICSE
Europeana Tech 2015, 13 February 2015, Paris, France 1213/02/2015
@saragara3
