Record manager 8.0 presentation

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.

HP Records Manager 8.0Transforming records management for Information GovernanceSpeaker’s name

Date

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2

The 6th largest software company in the worldHP Software: driving the new style of IT

Enterprise Security

HP Autonomy HP VerticaIT Operations Management

Driving the new style of IT

• Cloud / Hybrid

• Operations Analytics

• Service Anywhere

• Automation & orchestration

Built to disrupt the adversary

• Enterprise

• Application

• Infrastructure

Analytics at extreme scale in real-time

• High performance analytics

• Massive scalability

• Open architecture

• Optimized data storage

Harnessing 100% of human information

• Information analytics

• Information governance and management

• Marketing optimization

Applications Delivery

Management

Driving the new style of IT

• Agility

• Mobility

• DevOps

• Modern user interface


Harnessing the power of Human informationHP Autonomy

$1bn in annual revenue

+ 60 petabytes in private cloud storage

+ 80% market share in legal market workflow

+10,000 web content management customers

+20,000 augmented reality customers

+65,000 data protection customers

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HP Autonomy’s vision

• Access and understand virtually any source of information on-premise and in the cloud

• A strategic pillar of HP’s HAVEn Big Data platform

• Non-disruptive, manage-in-place approach complements any organization

Social Media Video Audio Email Texts Mobile

Transactional Data IT/OTDocuments Search Engine Images

Harnessing the power of Human information


Powered by IDOL, the OS for Human Information

Social Media Video Audio Email Texts Mobile TransactionalData

Documents IT/OT Search Engine Images

Apps for Exploratory Information Analytics

Apps for Information Governance and Management

Apps for Marketing Optimization

HP Autonomy connectors

Developer/Partner

External/CloudHP Autonomy Enterprise

Applications

The OS for Human Information

Repositories

Information types

OS service layers 500+ functions

DigitalSafe SharePoint Hadoop

CRM

Jive

Exchange

Relational DB

ACA AeD

WorkSite HP Records Mgr MediaBin

Data Protector Connected LiveVault

Driven by advanced analytics to understand data in context from any source

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HP Autonomy’s family of solutions

IDOL, the OS

Compliance

Litigation Readiness

Storage Optimization

Database Archiving

eDiscovery

Supervision

Legal Hold

Enterprise Search& Analytics

Voice of the Customer

Voice of the Worker

Media Intelligence

Video Surveillance

Big Data Analytics

Knowledge Mgmt

Content Access& Extraction

Records Mgmt

Legal Content Mgmt

Business Process Mgmt

Document Mgmt

Records Mgmt

Legacy Clean Up

Server Data Protection

Virtual Machine Data Protection

Remote & BranchOffice Data Protection

Endpoint DeviceData Protection

Cloud Data Protection

EnterpriseContent Mgmt

Archiving &eDiscovery

DataProtection

Web Experience Mgmt

Web Optimization

Search Engine Marketing

Marketing Analytics

Contact Center Mgmt

Rich Media Mgmt

AURASMA - Augmented Reality Mobile Experience

Digital Marketing Experience

Information Analytics

Information Management & Governance

MarketingOptimization

Hybrid

OEM

Software

Cloud

for Human Information

Big Data Cloud Mobility Security


Waves of technology followed by waves of information

The world has changed

695,000 status updates

98,000+ tweets

698,445 Google searches

1,820TB of data created

11million instant messages

168 million+ emails sent

YouTube

Viber

Qzone

Amazon Web Services

GoGrid

Rackspace

LimeLight

Jive Software

salesforce.com

Xactly

Paint.NET

Business

Education

Entertainment

Games

Lifestyle

Music

Navigation

News

Photo & Video

Productivity

Reference

Social Networking

Sport

Travel

Utilities

Workbrain

SuccessFactors

Taleo

Workday

Finance

box.net

Facebook

LinkedIn

TripIt

Pinterest

Zynga

Zynga

Baidu

Twitter

Twitter

Yammer

Atlassian

Atlassian

MobilieIronSmugMug

SmugMug

Atlassian

Amazon

AmazoniHandy

PingMe

PingMe

Associatedcontent

Flickr

Snapfish

Answers.com

Tumblr.

Urban

Scribd.Pandora

MobileFrame.com

Mixi

CYworld

Renren

Xing

Yandex

Yandex

Heroku

RightScale

New Relic

AppFog

Bromium

Splunk

CloudSigma

cloudability

kaggle

nebula

Parse

ScaleXtreme

SolidFire

Zillabyte

dotCloud

BeyondCore

Mozy

Fring Toggl

MailChimp

Hootsuite

Foursquare

buzzd

Dragon Diction

SuperCam

UPS Mobile

Fed Ex Mobile

Scanner Pro

DocuSign

HP ePrint

iSchedule

Khan Academy

BrainPOP

myHomework

Cookie Doodle

Ah! Fasion Girl

PaperHost

SLI Systems

NetSuite

OpSource

Joyent

Hosting.com

Tata Communications

Datapipe

PPM

Alterian

Hyland

NetDocuments

NetReach

OpenText

Xerox

Google

Microsoft

IntraLinks

Qvidian

Sage

SugarCRM

Volusion

Zoho

Adobe

Avid

Corel

Microsoft

Serif

Yahoo

CyberShift

Saba

Softscape

Sonar6

Ariba

Yahoo!

Quadrem

Elemica

Kinaxis

CCC

DCC

SCMADP VirtualEdge

Cornerstone onDemand

CyberShift

KenexaSaba

Softscape

Sonar6

Workscape

Exact Online

FinancialForce.com

IntacctNetSuite

Plex Systems

Quickbooks

eBay

MRM

Claim Processing

Payroll

Sales tracking & Marketing

CommissionsDatabase

ERP

CRM

SCM

HCM

HCM

PLM

HP

EMC

Cost Management

Order Entry

Product Configurator

Bills of MaterialEngineering

Inventory

Manufacturing Projects

Quality Control

SAP

Cash Management

Accounts ReceivableFixed AssetsCosting

Billing

Time and Expense

Activity ManagementTraining

Time & Attendance

Rostering

Service

Data Warehousing

The InternetGigabytes

Client/ServerMegabytes

Every 60 seconds

IBM

Unisys

Burroughs

Hitachi

NECBull

Fijitsu

Mainframe Kilobytes

Mobile, Social, Big Data & The Cloud

Zettabytes

Yottabytes217 new mobile web users


Explosion of data

• Data doubling every 12-18 months

• New, unstructured data types to manage

• Storage growth is outpacing IT budget

Data everywhere

• 67% of users have three or more computing platforms

• Mobile, virtual, cloud joins physical

• Mobile endpoints are unprotected

Real-time access

• Always-on applications, users

• Consumerizationdrives expectations

• Availability, continuity move to forefront

Increased scrutiny

• Escalating industry and government regulations

• Litigation increasingly involving ESI

• Internal information mining needs

Too much data to govern effectively

The wave of information is too big to harness

The information governance challenge


How to harness the wave of information while ensuring compliance

Information governance concerns for the enterprise

How do I meet the increasing demands of global regulations and maintain compliance?

How do I make information accessible while ensuring its authenticity, accuracy and security?

How do I manage SharePoint content according to policy to reduce duplication, leakage and accidental loss?

How do I increase efficiency and productivity around information processes to improve business performance?

How do I reduce information footprint and associated costs to manage it?


Primary information governance objectives

Mitigate risk

Ad

dre

ss in

tern

al o

bje

ctiv

es

Lower costs

Increase productivity

Achieve IT efficiency



Information governance defined

HP Information Governance

A portfolio of modular solutions that help organizations access and understand human and computer-generated information without bias to repository or location, organize and control this data with a centralized policy engine, and intelligently manage and take action upon this data in accordance with business, legal/compliance, and data management objectives.



Information governance framework

Access & Understand Leverage & Take Action

Unstructured enterprisedata repositories

Structured enterprisedata repositories

Cloud-basedrepositories Data

Mobile & social media

Offline data repositories

Address business & operational objectives

Enterprise Content Management

Enterprise Search & Collaboration

Legacy Data Cleanup

Legal HoldsInformation Archiving

Records ManagementeDiscovery

Address legal & compliance objectives

Backup/Recovery

Enterprise Security

Address data management & security objectives

Centralized Policy Engine

Organize & Control

Administer data in place or in a consolidated repository


HP IDOL: the OS for human information

Single platform on which all HP IM products are built• Content from over 400 repositories

• Over 1,000 formats; 500 functions

IDOL understands the meaning of content

Proven scalable and reliable



HP ECM suite at a glance

Solutions to support information governance

IDOL - Content Integration/Enterprise Search

Improve productivity

Anywhere access Streamline operations

Reduce costs

Enhance satisfaction Reduce storage costs

Enable governance, compliance

HP TeleForm

Capture

HP Process Automation

Business Process Mgmt.

HP WorkSite

Document & Email Mgmt.

HP Universal Search

Search, KM and Analytics

HP Records Manager & HP ControlPoint

Records, Policy& Legal Hold


HP Records Management - a unified strategy

HP TRIM

Autonomy Records Manager

Meridio

iManage Records Manager

HP Records Manager

HP WorkSite Records Manager


trans·for·ma·tion

: a complete change, usually into something

with an improved appearance or usefulness

\ˌtran(t)s-fər-ˈmā-shən


HP Records Manager 8.0

HP Records Management - a unified strategy

• Next generation, scalable electronic document and records management solution

• Designed to meet the needs of Government and regulated industry

• Combining the best of HP TRIM, ARM & Meridio

• A cornerstone of HP’s Information Governance framework

Transforming Records Management for Information Governance




Integrated Documents & Records

Manage-in-Place

Modern User Interface – HTML5

Extensive SharePoint Integration

Advanced Email Integration

Advanced Warehouse Integration

Configurable Storage Management

Simplify the management of all information

Manage information where it delivers most value

Intuitive secure access - anywhere anytime

Balance collaboration with information governance

Improve efficiency of email management

Streamline requests process - save time and money

Reduce information footprint and storage costs


HP Records Manager use cases supporting information governance

Transforming records management

Interactive Document Management

Custom Solutions

HP Records Manager

SharePoint Governance

ControlPoint Auto-Declare In-Place Management

WorkSiteCollaboration

SAP ArchiveLink

AIO Structured Records

Physical Records

COM/.NET SDK Services API




Enables greater compliance with organizational and regulatory mandates for the management of business records from creation to disposal by:

• Simplifying access to enterprise information through a modern web interface across a range of devices

• Streamlining the capture, search and management of business information from any source

• Offering greater levels of configurability, desktop, workflow and integration tools to adapt to diverse business processes and information management needs

• Providing a secure records repository combined with extensive and more granular security and audit capabilities.




Integrated records and document management• Manage both physical and electronic documents.

Manage in place or in a centralized, secure records repository• Apply holds to documents in external repositories or move to the secure records repository for centralized

management and control.

Modern uniform interface across devices• Utilize HTML5 technologies to provide a simple and uniform interface that automatically adjusts to different

devices such as laptops, tablets, and smart phones.

Extensive SharePoint integration• Integrate seamlessly with Microsoft SharePoint to deliver compliant records management for SharePoint

content and archiving of SharePoint sites.




Advanced email integration• Leverage message and conversation ID’s to reduce duplication in Microsoft Outlook and Lotus Notes Mail.

Advanced request and warehouse integration• Request records stored either on premise or offsite at an external storage vendor. Requests can be made to

retrieve or return records on an ad hoc or recurring basis.

Global certification and standards• Designed to International standard of records management, ISO 15489:2001 and elements of ISO 16175:

Principles and Functional Requirements for Records in Electronic Office Environments.


Three key themes to support Information Governance

Transforming records management

Usability & access

Increasing adoption and productivity

• New modern interface simplifies access to information across a range of devices

• Enhanced email integration for MS Outlook and Lotus Notes

• Integration to WorkSite

Enterprise performance

Global scalability & improved efficiency

• Manage in place framework to apply hold to documents in external repositories

• Caching and tiered storage to balance need for highly responsive and fast document capture/retrieval with cost effective secondary storage

Corporate accountability

Extensive security and audit capabilities



Ease of deployment - reaching all users across the enterprise, on any device

Usability & access

• Zero install, no desktop deployment

• Latest HTML 5 technology

• Auto-adjusts layout to device form factor

• Designed for touch

Laptop TabletSmart Phone


Using business terminology on tailored forms

Usability & access

• Adaptable Terminology

• Adjustable Forms for Creation and Searching

• Match Forms to Users

• Easy to Administer


Hybrid document & records management - zero-install client use cases

Usability & access

• Check-in/Check-out, version control

• Search and retrieve information

• View electronic documents

• Creation of folders

• Filing documents into folders

• Print labels and reports

• Warehouse requests


Manage in place


Retain and manage active information where it provides the best business value

IDO

L Co

nn

ect

or

Fra

mew

ork

IDOL

ControlPoint

HP Records ManagerContent

repositories

Content repositories

Know what information you

have

Know where the information is

located

Know your information is

protected

Know the information is

managed appropriately

Manage in Place

• Content Creation

• Business Processes

• Collaboration

• Projects

• Events

Index, Analyze, Auto-Classify

De

clare


Storage and caching


Manage inactive records for long term authenticity, reliability, integrity and usability

Reduce Storage Cost

• Compression, Single Instancing, Tiered Storage

• Improved Performance

• Applications not choking with inactive data

• Long-Term Integrity

• Designed for Recordkeeping, WORM

• Simplified Management

• Access, Backup, Format Conversions, Redaction


Extending security and audit

Corporate accountability

Extensive security

• Levels, caveats and access

• Field level security

Extensive & granular audit

• Online & offline audit logs

• Before and after values captured

• Justification for the change


Proven performance, globally

Why HP Records Manager 8.0?

Unified enterprise document and records management • Electronic and physical

Scalable to the largest enterprises, yet adaptable to individual business processes• Proven enterprise scalability millions of records and 100,000’s users

Manage in place framework• Manage information where it delivers the most value

SharePoint integration at the object level• Records management and archiving of SharePoint content and sites.

A cornerstone of HP’s Information Governance framework• Extending information governance across all information, not just records.


HP’s ERMS total records inventory


303,096,980 326,470,450

360,287,816 385,234,291

409,604,640

453,119,920 479,693,407

512,076,818

-

100,000,000

200,000,000

300,000,000

400,000,000

500,000,000

600,000,000

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct

FY10

FY11

FY12

FY13

This represents the amount of records we are managing in ERMS. Details from registered records report and added to prior stats.


Australia

United States

CanadaNew Zealand

United Kingdom

Mauritius

BotswanaSudanScotland

Northern Ireland

Trinidad

Malaysia

Zimbabwe

Ireland

KenyaSingaporeItaly

Brazil

South Africa

GermanyFrance

Customers around the world



1,800 customers worldwideNearly 1.5 million daily users


Proven performance globally

Why HP Records Manager?

Simplifies the management of all information

Manages information where it delivers most value

Delivers intuitive secure access - anywhere anytime

Balances collaboration with information governance

Scales to the largest organization yet adaptable to individual processes

Reduces information footprint and storage costs

Is a cornerstone of HP’s Information Governance Framework


Transforming records management for Information Governance

Takeaways

•Non-compliance with regulatory requirements, information leakage or loss•Severe penalties and reputational damage

Safeguards business & executives

•Simplifies capture, access and security across a range of devices•Lifetime management of all business documents and records according to policy

Improves productivity, efficiency & profitability

•Delivers the right information to the right person at the right time. •Information is accessible, usable and secure according to policy regardless of volume &

location

Improves business agility and decision making

•Removes the burden of records management responsibility from SharePoint users•Automates the capture and management of SharePoint content according to pre-

defined business rules

Provides governance for SharePoint content


Thank you

For more information visit:

www.autonomy.com/products/hp-records-manager

Data & Analytics

Record manager 8.0 presentation