ORCID Adoption and Use by Research Funders

orcid.org Contact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA

Adoption and Use by the Research Community: Focus on Funders Research Councils UK, Swindon, 22 May 2015

Laurel L. Haak, PhD Executive Director, ORCID

[email protected] http://orcid.org/0000-0001-5109-3700

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Digital scholarly communications require information that is machine readable

Algorithms not enough

•  Different versions (full name vs. initials)

•  Shared names •  Transliteration •  Accents and other ALT

characters •  Name changes •  Multiple family names

J. Å. S. Sørensen

J. Aa. S. Sørensen

J. Åge S. Sørensen

J. Aage S. Sørensen

J. Åge Smærup Sørensen

J. Aage Smaerup Sørensen

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What is ORCID?

ORCID provides a persistent digital identifier that distinguishes researchers from each other Member-built integrations in key research workflows such as manuscript and grant submission support automated linkages between researchers and their professional activities and affiliations, ensuring that works are appropriately attributed and discoverable ORCID serves as a hub, enabling machine-readable connections between identifiers for organizations, works, and person IDs

ORCID provides plumbing for research information

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Data Security

•  User opt-in •  User controls access settings •  User can revoke access •  Sensitive data not collected •  Privacy policy (http://orcid.org/privacy-policy) •  External Safe Harbor compliance review


Leveraging existing standards


ORCID works collaboratively with the research community to ensure adoption and use of research information standards

Building trust:


•  Tools to allow for easy addition of identifiers (for people, places, and things) during publishing, grant application, thesis deposit, etc.

•  Engage the community to embed, authenticate, and assert

v Data Governance: ORCID is committed to maintaining persistence of the ORCID identifier Registry and data in its charge.

v Organization Governance: ORCID is governed by an elected Board of Directors, majority non-profit, drawn from and representative of ORCID member organizations. Governance documents are posted online.

v Community Driven: ORCID Steering and Working Groups and an Ambassador program are open to the research community.

v Staff: ORCID operations are managed by a full time staff.

ORCID Governance


Researcher Responsibility


To benefit from ORCID, researchers need only do two things: ①  Register ②  Use iD


Over 1.3 million researchers have registered for an ORCID identifier.

Through their actions, ORCID identifiers are associated with: •  2 million unique works •  20 thousand unique educational affiliations •  30 thousand unique employing organizations

ORCID responsibility Build the infrastructure:

•  Create the tools to allow for easy addition of ORCID iD during publishing, grant application, thesis deposit, etc.

•  Engage the community to embed tools

•  Ensure that the iD is published with the paper / dataset / grant / thesis, etc.

•  Work with the community to push metadata back to ORCID record


Integration in research systems


Over 200 members and nearing 200 integrations in every region and sector of the

international research community.

Americas 48%

EMEA 36%

Asia Pacific 16%

Funder 7%

Publishing 16%

Repository 20%

Research Institute

45%

Association 12%

Registry use in the UK


London Cambridge Oxford Manchester Bristol

Edinburgh Glasgow Birmingham Leeds Nottingham

34 members in the UK including UCL, Imperial College, Oxford University, British Library, Royal Society of Chemistry, Oxford University Press, and Cambridge University Press.

Nearly 50 000 ORCID records with a UK affiliation.

ORCID Registry traffic from the UK represents 5.6% of total usage. Top 10 cities in UK, by usage:

UK ORCID Pilot Project


Participants: Aston University Imperial College London Northumbria University University of Southampton Swansea University University of Kent University of Oxford University of York

Findings •  Technical aspects of implementation were

not a major issue for most pilot institutions. •  Most pilot institutions found it relatively

easy to persuade senior management about the institutional benefits of ORCID

•  Increasing awareness of ORCID benefits among researchers

50 institutions have expressed interest in joining a UK-wide ORCID membership consortium


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“Where possible, it is also recommended that contributors be uniquely identifiable, and data uniquely attributable, through identifiers which are persistent, non-proprietary, open and interoperable (e.g. through leveraging existing sustainable initiatives such as ORCID for contributor identifiers and DataCite for data identifiers).” European Commission H2020 Grantee Guidelines

http://biomedicalresearchworkforce.nih.gov/tracking-system.htm#d

Funding Policy •  FCT (Portugal) mandated use of ORCID in 2013 •  SRC (Sweden) mandated use of ORCID in Spring 2015 •  Wellcome Trust will mandate use of ORCID starting Fall 2015 •  SFI (Ireland) will mandate use of ORCID in the next funding cycle •  FWF (Austria) will mandate the use of ORCID starting in 2016 •  ARC and NHMRC (Australia) recommend use of ORCID


https://www.nhmrc.gov.au/_files_nhmrc/file/grants/policy/nhmrc_arc_orcid_statement_april_2015.pdf

Grant applications: Wellcome Trust

Add your ORCID identifier during the grant

application process

Wellcome Trust integrated ORCID iDs into its eGrants application system in 2013. Over 1500 applicants registered for an ORCID during application, prior to Wellcome mandating use in 2015.

Updating award information


Researchers can connect to existing projects AND can receive updates when grant awarded

Funders can embed ORCID iD during the grant application workflow

ORCID record includes funder name, grant number, source, date

ORCID iDs are being embedded in articles

…and publication search engines


…and also in theses, personnel records…


…and repositories

•  DataCite •  Dspace •  ePrints •  EThOS •  HUBzero •  Hydra/Fedora •  InSPIRE •  Vireo •  Reactome

More at http://orcid.org/blog/2014/03/10/orcid-repositories-and-researchers

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… and association membership systems …


…and data management

… and datasets…

Witt 2014

PeerJ 2015

What can Funders Do?

•  Integrate ORCID iD using authentication •  Collect iD during grant application •  Collect iD for reviewers •  Include iD in public award database •  Update awardee/reviewer ORCID record


Case Study: Portugal


Research data repository


First step


12/2/13, 1866

12/2/13, 12010

0

2000

4000

6000

8000

10000

12000

14000

Oct-12 Jan-13 Apr-13 Aug-13 Nov-13 Feb-14

iDs created with .pt email domain

Weekly total Running total

FCT requires grantees to register for ORCID iD and link to organization and works

Fundação para a Ciência e a Tecnologia (FCT) is using ORCID as a component of a nation-wide CRIS eco-system, enabling interoperability among multiple research systems including the RCAAP national Open Access repository, the DeGóis CV system, and the Authenticus indexed publications repository

National approach

Community starting to take a national approach to ORCID adoption and implementation.

•  Austria: Funder requirement 2016 •  Finland: National recommendation 2015 •  Australia: National recommendation 2015 •  Denmark: University launch 2014 •  Portugal: Funder requirement 2013 •  Sweden: National recommendation 2013 •  UK: National recommendation 2012



The metadata “round trip” enables auto-updates for systems linked to the ORCID registry

Metadata auto-updates

http://orcid.org/blog/2015/01/13/new-webinar-metadata-round-trip

•  Over 180,000 articles have been submitted to CrossRef with an associated ORCID iD

•  These will start to flow into the ORCID registry this year

•  Researchers who use their ORCID iD when they publish will not need to manually update their record in ORCID or in connected systems


Find out more at http://orcid.org

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Thank you

Data & Analytics

ORCID Adoption and Use by Research Funders