COUNTY OF SAN DIEGO HHSA • 3851 Rosecrans Street

San Diego, California

County of San DiegoVital Records and Statistics

HEIT 262 Directed Clinical Practice (DCP) Professor JagielinskiRoberta SteeleMay 13, 2016

HHSA: Health and Human Services AgencyPublic Health is government working with private organizations and community-based professionals to:• Increase the years and quality of

healthy life• Promote health behaviors• Prevent disease and injury• Protect the community from health

emergencies• Assure access to health care• Eliminate disparities in health status• Ensure a healthy environment• Conduct surveillance and control of

reportable diseases

HHSA LIVE WELL Public Health Services brochure

WHAT IS PUBLIC HEALTH?

WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?

Issue Burial Permits

WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?

Register Certificates of Death

WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?

Register Certificates of Death& Issue Burial Permits

WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?

.

WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?Register Birth Certificates & Register Fetal Deaths

My DCP GOALS

TEAMWORK

• Learn from and be part of a Vital Records Team

• Be one of the best interns ever• Be a team member by helping

where ever the need• Work hard and efficiently• Leave a Project Gift

My DCP

VITAL RECORDS & STATISTICS Work Processes

• Served as a Registrar – Registration of

Certificates of Death=390 processed

My DCP

VITAL RECORDS & STATISTICS Quality Improvement

• Developed a Registration of Certificate of Death– Standard Operating

Procedure (SOP) training documentation

Registration of Certificate of Death Standard Operating ProceduresCreation

My DCP

VITAL RECORDS & STATISTICS Work Processes

• Served as a Registrar – Issuance of Burial

Permits= 390 processed

My DCP

VITAL RECORDS & STATISTICS Quality Improvement

• Registrar: Issuance of Burial Permits– Developed a Issuance

of Burial Permits SOP training documentation

Issuance of Burial Permits Standard Operating ProceduresCreation

My DCP

VITAL RECORDS & STATISTICS Work Processed

• Coding Death Certificate Amendment &

• ERDS Hardcopy Email Death Certificate Coding= 389 processed

• Saving Log Folder ERDS E-Amendments= 214 processed

• Scan Affidavit to Amend from State-Already Signed = 29 pages

My DCP

VITAL RECORDS & STATISTICS Work Processes

• Outlook E-Amendments

• Fetal FDRS Outlook Email Request

• Burial Permit Hardcopy Refile = 37 processed

• ICD-10 Coding Tips from Patty documented

My Final GOAL

A GIFT• Leave a project gift-

ten processes mapped

MappingTen Process Flowcharts

• Log Folder ERDS E-Amendments• Saving MRT Amendments• ERDS Hardcopy Email Death

Certificate Coding• Scan Affidavit to Amend from

State-Already Signed• Outlook E-Amendments• Fetal FDRS Outlook Email Request• Burial Permit Hardcopy Refile• ICD-10 Coding Tips• Registration

MappingTen Process Flowchart

Working in the Vital Records Department on many Certificates of Death and Burial Permits, changed my life. It truly changed how I looked at life.

I saw how many people died each day. They lived and they died. Over. These people had meant something to someone, even the John and Jane Doe’s.

Be careful how you complete a Certificate of Death; it’s like a headstone – it leaves a final purpose to a loved one’s life.

I started in Vital Records & Statistics a week before my Dad passed. It was difficult working in the Vital Records & Statistics department actually helped me cope with his death.

MY DCPFINAL TAKEAWAY

A very special Thank You!

To All the Staff at County of

San Diego, especially Jeff Johnson, Epidemiology Director;

Heidi Lowe, Vital Records and Statistics Director;

Elizabeth Virgen-Santos, Senior Medical Records Technician; and to

Holly Jagielinski, Professor at San Diego Mesa College for her customized placement and

oversight.

Thank You!