Besides Circulation, How else is the print collection being used?

Reporting on uses other than circulation.

Ray Schwartz, Systems Specialist Librarian,schwartzr2@wpunj.edu

William Paterson University of New JerseyELUNA 2015 Minneapolis MN

May 6, 2015

The Context

• Declining circulation• Need to justify physical collection• Need to justify continuing expenses• Need to assess use of Reference collection

Declining Circulation

Steps taken to enhance use

• For microform and print serials Created an online form to request what we

own. Uses OpenURL with discovery service and

vendor databases. ILL/DD scans and emails article to patron.

What about the Monographic Collection? and what about

Browses?

Recording of Browses

• Voyager records the 'historical browses' of each item in the item level record.

• No dates or times are associated with the counts.

With version 9 of VoyagerConfiguration to Record Browse Date and TimePurpose of the EnhancementThis enhancement saves the date and time in the

Voyager database for browse transactions.

DescriptionAn Events table has been added to the Voyager system

to record details for specific transactions. The option must be enabled to save the date and time for browse transactions.

New Tables Event event_id number(32)

item_id number(32) item_type_code varchar2(10) item_location_id number(32) patron_id number(32) patron_group_code varchar2(10) oper_id varchar2(10) circ_location_id number(32) event_type_id number(32) event_date date event_xml blob

Added for historical browse support

Event_item_status Event_id number(32) Item_status number(32)

Added for historical browse support

Event_type event_type_id number(32) event_type_code varchar2(10) event_type_desc varchar2(250) retain_event char(1) retain_patron_id char(1)

Added for historical browse support

Started Counting and What Happened!

•All discharges without a prior charge are counted as a browses.

•Browse counts as compared to circulation counts were insanely high—3 to 5 times more than circulation.

Now WHAT TO DO!!!

Goal

Filter out all browses from an item those status was charged prior to the discharge on that day.

MySQL

Browses Table

Browsetitles Table

Circdischargebuild Table

Circdischargebuild Table

All three tables are updated daily from the Voyager database.

ColdFusion – Circdischargebuild Table

ColdFusion – Browses Table

Returns all the records in the left table (A) that do not match any records in the right table (B).

Left excluding JOIN

From http://www.codeproject.com/Articles/33052/Visual-Representation-of-SQL-Joins

ColdFusion – Monthly Browse Report

Circs vs. Browses

Thank you

Ray Schwartzschwartzr2@wpunj.edu

www.linkedin.com/in/schwartzray

www.slideshare.net/schwartzray/besides-circulation