XPP 11

Exchange Program Policieshttp://www.myaiesec.net/content/viewfile.do?

contentid=10183320

• EP• TN

An intern cannot take a second internship in the same organization or project, in which he/she had another internship.

• All AIESEC internships shall have a:o minimum duration of six (6) weeks to be spent working in

the Host Country.o maximum duration of seventy-eight (78) weeks.

• In the case of extending the duration of an internship, the total internship period cannot be longer than 78 weeks. The end date of the internship must be updated on MyAIESEC.net.

Internships shall be considered “Realized” once the status of both the EP and TN has been changed to “Realized” in MyAIESEC.net. The status of the EP and TN ID can only be changed to realized once the intern arrives in the Host Country and starts working on the first day of his/her internship. Membership status of countries and territories will be determined by the notification of Realization status with in MyAIESEC.net.

If AIESEC is renting the accommodation on behalf of the intern, there must be a clear contract between the Intern and AIESEC that stipulates the terms of payment and living conditions. It is advised that the responsible LC/MC retains a damage deposit from the intern to cover any unexpected debts or costs.

AIESEC reserves the right to override an Intern’s right to participate to the internship or to take any action deemed necessary if the Intern acts in any way that could harm/damage the TN organization or AIESEC in any way.

An Intern is eligible to have an internship in any country except for a country in which they have lived for more than two years in the last ten years. The starting date of the last ten years should be considered from the date that the Intern applies to the EP selection process.

The salary/allowance for the Intern must allow the Intern to live in the country and cover their basic expenses including accommodation, food, transportation and basic reception activities for the duration of their internship. The salary must at minimum, correspond to the local minimum wage. The salary is not intended to cover travel, tourist holiday expenses, or subsidize a lifestyle above that of the average graduate entry-level position.

In the case that the organization cannot provide a salary based on the above criteria, the following must take place:• The EP should be able to demonstrate his means of

sustenance if he/she will have to cover a part of his expenses. The Hosting LC may ask the Intern to show proof of this ability.

• The Hosting LC must specify to what extent basic expenses such as accommodation, food and travel will be covered with the stipend provided, what AIESEC will provide in addition to that, and how much the EP would require to supplement these. Proof of provision of support (food, accommodation, etc.) must be detailed in the TN form on myaiesec.net and in the TN Acceptance Note.

During the matching process, all the communication concerning the internship has to be held between the EP and/or EP Manager and TN manager of potential hosting country. The EP shall not contact TN directly, and vice versa. The only exception is if the organization wishes to maintain separate communication after the Intern’s selection.

Any party’s acceptance of the other is only valid if the following requirements are fulfilled: (i) The party must accept the other on MyAIESEC.net and (ii) it must upload an official Acceptance Note, in accordance to point 6.1. above. However, a match is only considered official when both the, EP and TN, have accepted each other through MyAIESEC.net or have been assigned a manual match and both have signed and uploaded their official Acceptance Notes.

After one party has accepted the other party in accordance to points 6.1. and 6.2. above, the accepted party has 10 consecutive days to respond, after which the acceptance is no longer valid. Acceptance can be extended using MyAIESEC.net and uploading a new Acceptance Note. Both parties must agree to the extension.

If the EP rejects the TN after the TN has accepted the EP (at the stage of final confirmation), this EP will no longer be allowed to search for an internship through AIESEC. The TN will go back to Available status to find other suitable EPs. The Sending LC may be asked to find another EP for the TN, in which case the Sending LC shall follow the procedures as outlined in section 7.5.1.

Within one (01) week of formal acceptance of the Intern by the TN, the Hosting LC must provide all the necessary documents (including the written acceptance note) required for application for visa/work permit. If 1 week is insufficient, the Intern must be informed of the timeline for provision of any required documents. The Host LC/MC is responsible for providing all documentation in time to apply for all necessary legal papers and also provide education on labour regulations within the Host Country.

An Intern can break a match or end his/her internship, after prior written notification to the Hosting LC, without financial penalties only in any of the following circumstances:

o a) The internship job is completely different to the description in the TN form on MyAIESEC.net and the Intern did not agree to the change.

o b) The Intern has an emergency in his/her family. The Intern may be requested to provide proof of emergency.

o c) The Intern does not have an official working/living permit in the country of internship upon arrival.

d) The Intern becomes ill and the situation can be dangerous for his/her health.e) The Intern is discriminated by colour, race, religion, sex, sexual orientation, origin, or age at his work place.f) The Intern is sexually harassed at their work place.g) The organization does not provide the basic work conditions or any main benefit offered to the Intern in the TN form on MyAIESEC.net for two consecutive months and the Intern did not agree to the abolition. The basic work conditions or benefits referred above must be of a nature that their abolition reasonably makes impossible or too difficult the Interns job or life conditions.

h) The organization does not pay for two consecutive months the corresponding salary to the Intern.i) The Intern is in danger since the area where he/she works has been formally declared in emergency due to war, natural disasters, weather, people revolution, terrorism attacks, etc,

exchange process standards

Both the Sending LC and Hosting LCs are responsible for preparation of the Intern. The Sending LC must facilitate general preparation for an intern going overseas. The Hosting LC must provide country-specific preparation as well as be ready to receive the Intern and orient him/her to the local environment.

• Logistical Serviceso Reasonable options for accommodationo Pick up at the airporto Bank account and converting moneyo Services: doctor, how to use emergency services, public

transportation, laundry, groceries, hair salon, and pharmacy.

o Registration with local authoritieso Utilitieso Internet accesso Safety precautionso Help with landlords

• AIESEC Orientationo Intro to the AIESEC reality and cultureo Review of the intern’s goalso Challenge your worldview opportunitieso Opportunities to meet memberso Opportunities to contribute to AIESECo Mentorshipo Set expectations

• Country/Cultural Orientationo Information about places of interest for the intern to visito Local business culture and conduct in a professional

setting, including information on hierarchy, appropriate attitudes towards elders or superiors, etc.

o Common mistakes of interns in the local environmento Local cultural norms, including those related to dress,

greeting, and traditions