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Dealing with Distractions at Your Work Place
Welcome to chapter four „dealing with distractions at
your work place“
Dealing with Distractions at Your Work Place
How do I deal with
disturbances at my
work place?
Dealing with Distractions at Your Work Place
In this chapter we will talk about ways on how to be aware of
possible distractions at your work place and
how to overcome and eliminate them!
Dealing with Distractions at Your Work Place
Let us have a look at the learning
objectives!
Dealing with Distractions at Your Work Place
Yes, sure!!
Learning Objective
Being aware of possible distractions
Being aware of „internal“ and „external“ distractions
Knowing how to deal with possible distractions at work
Dealing with Distractions at Your Work Place
How many times to you have to discontinue your work because your co-
workers or your manager need something from you,
the phone rings all the time, or the radio in the
room next to you bothers you?
Dealing with Distractions at Your Work Place
How many times to you have to discontinue your work because your co-
workers or your manager need something from you,
the phone rings all the time, or the radio in the
room next to you bothers you?
Dealing with Distractions at Your Work Place
Once in a while I need to
discontinue my work because of distraction
s
Dealing with Distractions at Your Work Place
That is common! I
am going to show you
opportunities when
dealing with distractions
Dealing with Distractions at Your Work Place
That sounds good!
Dealing with Distractions at Your Work Place
Sources of Distraction:
Ringing phonesCo-workers or managers approaching you External noises (construction, other phones, radio)Messy desk
Dealing with Distractions at Your Work Place
A lot of time and energy is wasted due to distractions and discontinuation from work
Distractions are, in many cases, easy to ignore
We are often times not aware of who and what is bothering us
Effective elimination of distractions is a core discipline in terms of work ethic
Dealing with Distractions at Your Work Place
Please think about some things that
distract you from work! Please take about 5 minutes and
write down your sources of
distraction on your work sheet
4.!
Dealing with Distractions at Your Work Place
I am going to explain you
the difference between
internal and external
distractions
Dealing with Distractions at Your Work Place
Oh, I am curious
about it!!
Dealing with Distractions at Your Work Place
Distraction can be differentiated in:
Internal Distractions (concern the person itself)
External Distractions (concerned with external stimulus)
Dealing with Distractions at Your Work Place
Distractions
Internal Distractions External Distractions
Dealing with Distractions at Your Work Place
Distractions
Internal Distractions External Distractions
Internal Distractions
Pay attention to personal needsHunger & Thirst
Pay attention to eating and hydration!
Small meals/snacks keep you in good
shape.
Internal Distractions
Pay attention to personal needsHunger & Thirst
If you stay hydrated you are more likely to stay focused and
you are more inclined to perform at a higher level!
Innere Störungen
Pay attention to personal needs Hunger & Thirst
Tiredness
If you are tired you have a harder time focusing, you will work slower and
make more mistakes
Internal Distractions
Pay attention to personal needs Hunger & Thirst
Tiredness
Regular Breaks!
During breaks you should give body and
mind a variety to work: for example, physical
activity outside
Internal Distractions
Pay attention to personal needs Hunger & Thirst Tiredness
Activity
Employees spend about 85% of their working
time sitting on their desk
=> Lack of Exercise
Internal Distractions
Pay attention to personal needs Hunger & Thirst Tiredness
Activity
Go and move a little bit outside during your breaks. Get some fresh air!
Internal Distractions
Pay attention to personal needs Hunger & Thirst Tiredness Activity
Oxygen
Our brain needs plenty of oxygen, therefore, we have to make sure fresh
air and temperatures around 20° to 21°C are guaranteed at all times.
Dealing with Distractions at Your Work Place
Distractions
Internal Distractions External Distractions
External Distractions
The phone rings – unfortunately you cannot
find it on your messy desk. Your boss knocks on your door: he needs the hardcopy version of the presentation. In which
paper stack is the presentation hiding...?
External Distractions
Organization of your Desk
How is YOUR desk organized?
Do you find yourself looking for important
documents all the time?
External Distractions
Organization of your Desk
Only the documents that you need on a
daily basis should be on your desk.
External Distractions
Organization of your DeskNoises and Visual Distractions
Can you eliminate noisy equipment and machines and visual
distractions from your office?
External Distractions
Organization of your Desk Noises and Visual
DistractionsLighting
Is the lighting comfortable for your eyes?
External Distractions
Organization of your Desk Noises and Visual
Distractions LightingMeetings and Calls
It is not rude or impolite to tell a visitor or caller that you are focused on a different task and that you will return the call
afterwards.
Dealing with Distractions at Your Work Place
Please think about which „internal“ and „external“ distractions you
face during work. Please write down two „internal“ and
two „external“ distractions on the
work sheet 4.1!
Dealing with Distractions at Your Work Place
Distractions always mean that your productivity and performance is decreasing. It
means that you are focused on a different task in the meantime
Dealing with Distractions at Your Work Place
Please think about how you
can reduce distractions at
your work place and write it on the work sheet
4.2!
Bottom Line
A lot of time and energy is wasted due to continuous distractions
In many cases distractions are fairly easy to eliminate
Ask yourself more often…
Is my desk perfectly organized? Should I discontinue the call or return the call at a later point in
time and get back to my main task and focus? Can I eliminate disturbing noises from the office? Is is possible to arrange a spare time in which you can only
focus on YOUR tasks and challenges?