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text to: 805-798-1362
Please send as many questions as possible. I will address them all either during the presentation or via our website after our seminar...
Email questions to: [email protected]
15% The Principles of Productivity: How to combine personal working styles with company culture for success
20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days
15% Engaging Others in Upleveling their Productivity: Managing meetings, expectations and results
30% Effective Time Management Techniques: 5 tools and techniques to use to get more done, faster, with less effort
15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results
5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
27 April 2011New York City
text to: 805-798-1362
Please send as many questions as possible. I will address them all either during the presentation or via our website after our seminar...
Email questions to: [email protected]
Open the workbookto page 2.
Please underline a few words that relate to your
professional focus on managing time productively.
805-798-1362For each question I receive about this session, I’ll personally donate $1.00 to the Red Cross - Japan recovery effort
Text REDCROSS to 90999 to make a $10 donation to help those affected by this disaster
What makes up your profile
as a time manager?
What is your profile?
1986
1986
Journaling the Journey
1988
1988
Will always have a “little extra...”
1996
1996
Thankful...ever so thankful.
2000
2000
As long as I have my health...
2003
2003
I want to find and spend time with
“my people”
2007
2007
Let’s meet...and grow from there.
What is your profile?
T
I
M
E
How do effective leaders manage time?
T
I
M
E
____________________
T
I
M
E
How do ineffective leaders mismanage time?
T
I
M
E
___________________
How do you manage time?
4 Limited Resources We Manage Every Day
4 Limited Resources We Manage Every Day
•Time
4 Limited Resources We Manage Every Day
•Time
•Energy
4 Limited Resources We Manage Every Day
•Time
•Energy
•Focus
4 Limited Resources We Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems
How it works...• Tools/Systems
• Focus
• Energy
• Time
How it works...• Tools/Systems
• Focus
• Energy
• Time
How it works...• Tools/Systems
• Focus
• Energy
• Time
• Tools/Systems
• Focus
• Energy
• Time
If you’d like our 38-page PDF “Microsoft Outlook”
please leave your business card for me!
...a “working hypothesis”
the more I know about
how I work, the more
we can be effective
...a “working hypothesis”
Page 3
Significant aspects: managing time
productively
S= SkillsP=N=
Significant aspects: managing time
productively
S= SkillsP= PurposeN=
Significant aspects: managing time
productively
S= SkillsP= PurposeN= Network
Significant aspects: managing time
productively
S= SkillsP= PurposeN= Network
Where does your focus go, when you’re focused on one thing?
Focus
Focus changes
everything
Brain
BrainStorm
Focus on as much as possible...
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 7 minutes, write 50+ items!
Fill in each blank line with something that you can bring to mind...
Please review the words you underlined
on page 2.
ResourcesQualityPrinciplesPerformanceProductivityOpportunitiesPrioritiesTeamOrganizationBehaviorsSystemsImprovementSeminarSustainableVisionRole
SeeHearPracticeUtilizeImproveBeingManagingTakingWorkLiveHaveSynchronizeDesignLeadingResultingCoach
Fill in each blank line with something that you can bring to mind...
Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
NOUN VERB
Page 7
NOUNdesignvision
process
VERBactiontask
delegation
NOUNdesignvision
process
VERBactiontask
delegation
Practic
Practicmakes
Practicmakes
comfortable.
Number of Repetitions 1 2 3 4
+Comfort doing the same thing
What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)
What can you DELETE?
What can you DELEGATE?
What tools/systems could
you use to get your work
done during the work-
day?(Start with the obvious/easy ones!)
What Tools/Systems/Gear can you:
Use more?
What Tools/Systems/Gear can you:
Combine?
What Tools/Systems/Gear can you:
Use less?
What do you do “about” once a month to
rejuvenate, revitalize & reengage?
Could practicing something new build a new habit?
If it could,what habits would
you practice?
Set up your Daily Dashboard...
and review it several times each day.
Page 10
Paper Systems to set up a dashboard include:
Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
Page 12
Create (and maintain, and review!) agendas for people
you meet or speak with regularly
Remember, all of these tips are method first, technology
second...
Remember, all of these tips are method first, technology
second...
This one tip can save you between 10-50% of the time you spend in meetings, whether formal and
scheduled or impromptu “in the hallway.”
Agendas: A tool to maximize interruptions
Names Upcoming topics of discussionQuestions/Comments/Clarifications/Requests (1-12 weeks out...)
RIGHT-CLICKHold and Drag
toe-mail the
agenda
page 14
Page 16
Page 16
+ Preparation+ Prevention+ Values clarification+ Planning+ Relationships+ Recreation
There are THREE kinds of work...
The work you think about
The work you have to “do”
The Outcomes You’re Managing
Pages 17-18
Questions to ask:
What is the First Next Step?Where would I start on this?How would I get started?Who can I talk to to begin on this?
Pages 19-20
Questions to ask:
What will this look like when I am done?What is the final outcome of this?What will be true when I am finished?How will I know when this is done?
THANK YOU
Join the 5-week Mastering Workplace Performance Online
programEmail today for your information packet,
next session, June [email protected]
