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How do you best allocate people to place in an office building? How do you work out who works with who? We use Social Network Analysis to uncover the invisible collaboration patterns between employees to make evidence-based recommendations on stacking.
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www.optimice.com.au 1
Scenario – Who are moving in?
• Organisation with thousands of employees is undertaking a company-wide workplace strategy initiative
• As a part of the initiative the HQ being refurbished and a shift to activity-based working is introduced
• New HQ will cater for 2,800 employees. Who should move in?
www.optimice.com.au 2
Traditional Stacking ProblemProblem with traditional stacking approach:• Observation-based
approaches• Resource intensive • Don’t know who
works with who• Don’t know
interfaces to people in other buildings
• Decisions are therefore often biased and lack evidence/data
www.optimice.com.au 3
How do we address this?• Very short survey (average 5 min to complete) to all relevant
employees– “Who are the top 10 people you collaborate with to do your job?”– “How importance are they?” (High, Medium Low)– “Would close(r) physical proximity help do your job better?”
www.optimice.com.au 4
What does it looks like?North Bank
Where staff are currently located
Total number of people included on map
Placement in new building
Circles are Business UnitsSize = # staffLine = Collaboration
BU Area 40 has 112 staff
We move slider to uncover next layer of collaborative relationships
Placement in new building
See interactive map at www.optimice.com.au/buildingdesign.php
www.optimice.com.au 5
What does it looks like?North Bank
Placement in new building
New BU emerges on map. BU Area 54 has 113 staff
Placement in new building
We now have 462 people in the building
www.optimice.com.au 6
What does it looks like?North Bank
No collaboration links, so no constraints re location
No collaboration links, so no constraints re location
More BUs emerge
www.optimice.com.au 7
What does it looks like?North Bank
More BUs emerge
www.optimice.com.au 8
What does it looks like?North Bank
More BUs emerge
www.optimice.com.au 9
What does it looks like?North Bank
More BUs emerge
www.optimice.com.au 10
What does it looks like?North Bank
More BUs emerge
www.optimice.com.au 11
Benefits• Data-driven approach results in better decision making
• Better ability to engage business representatives and explain reason for proposed placement
• Much faster than traditional interview process
• Draw on input from all staff rather than a selected few
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Contact
Optimice: Cai [email protected]
Our Partners
dwp|Suters: Leone [email protected]
Lend Lease: Natalie [email protected]
