Working smarter not harder

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Ever wondered where the hours went in a work day and you didn't achieve half you set out to achieve? Follow these simple rules and you will gain back time guaranteed. What you do with the saved time is up to you!


  • 1. WORKING SMARTER NOT HARDERKeith Power 1st November 2012

2. How to be effective, efficient &productive Do you ever wonder where the day went? Do you sometimes finish your days work andwonder what the heck you have achieved? Are you constantly running out of time? Do you wish you could have more control ofyour work environment? 3. Change yourhabits 4. Take control 5. And neverlook back 6. And dontforgetteamwork 7. Tools well talk about today Introducing the PRIORITY 1MATRIX Using L.E.A.D.S. to make 2it work 3 Tame your e-mail 8. PRIORITY MATRIXTHE BASIC TIMEMANAGEMENTTOOLKIT 9. 1. Introducing the PRIORITY MATRIX 10. L.E.A.D.S.TAKING IT TO THENEXT LEVEL 11. Using L.E.A.D.S. to make it work5. Scan 1. List 4. Do! 2. Estimate3. Assign 12. 1. List List all the things you have to completetoday Your to do list5. Scan 1. List2. 4. Do!Estimate3. Assign 13. 2. Estimate Estimate the time each task is expectedto take In 15 minute blocks 5. Scan 1. List 2.4. Do! Estimate 3. Assign 14. 3. Assign Use the priority matrix to assign apriority number i.e. 1, 2, 3 or 4 Assign priority order per priority number i.e. 1.1, 1.2, 1.3, 1.4, 2.1, 2.2 etc 5. Scan1. List 2.4. Do! Estimate 3. Assign 15. 4. Do! Work methodically through yourassigned tasks in priority order Be disciplined Only plan 60% of your available time Leave time for impromptu meetings and unavoidableinterruptions Avoid squashing your agenda5. Scan 1. List Include e-mail answering time 2. More on that later. 4. Do! Estimate 3. Assign 16. 5. Scan At the end of the work day, scan your todo list Satisfy yourself that you have made good progress on thethings that matter Go home RELAX5. Scan 1. List2. 4. Do!Estimate3. Assign 17. TAME YOUR E-MAIL 18. Tame your e-mailOnce and for all! 19. E-mail efficiency The very first thing youshould ask yourself 20. Practical tips Establish a regular block oftime each day to answer e-mails Prioritize your e-mails usingthe PRIORITY MATRIX Let colleagues know you onlyanswer e-mails during a certaintime of day Save and review your mostimportant messages beforeclicking send Treat each work related e-mailas potential public information 21. Tell recipient whats expected withjust one word - - - in the subject line RESPOND ACTION READ FYI 22. Working Toward Mastery AchieveUsing the tools you have seen MasteryGet ExperiencedGet Familiar Time Spent 23. Summary Change your habits Use the tools, stick to the rules Take control Mastery is not achieved overnight Dont give up Never look back 24. QUESTIONS?