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This presentation highlights some of the elements needed to create a successful crisis response team.
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What does the perfect crisis
response team look like?
Issue or Crisis?
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ISSUE CRISIS
Potential threat Immediate threat or damage
Still under control Out of control
Can be dealt with through regular management procedures and existing organisation
Needs dedicated organisational structure with condensed line of command
Preparation
Good leadership…
Within a clearly defined structure…
Of trained and competent professionals…
Implementing agreed process…
With helpful tools...
However, flexibility and adaptability are
also crucial in a crisis
Critical Success Factors
Strong leadership
Quick decision making
Proactive approach
Taking responsibility without being liable – say “sorry”
Clear, proactive and continuous communication with all major stakeholders, including media
Good stakeholder relationships
Robust crisis management structure with clear roles, responsibilities and accountabilities
Well trained and exercised teams
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Communicating during a crisis
Communication is vital – both internally and externally
Communication and operational response must go hand in hand:
Setting our response in context is essential - crises are not managed in a vacuum
Responding differentlySocial media has slightly changed the way in which we need to think about communications and this is further enhanced in a crisis:
Prepare by listening to the conversation, identify potential detractors, and assessing areas of weakness (platform/non 2-way channel communication)
● Google alerts, social monitoring tool
Develop a social media crisis response process so that you can act quickly to crisis on social media
● Tailor responses to platform● Engage in a non-defensive tone and in a consistent manner (it’s a 2-
way dialogue)● Provide information and communication on multiple touchpoints
● Consider using ads or dark site to provide information for crisis-related search
● Maintain regular monitoring of all social media estates
Minimize search legacy with positive SEO/SEM and engaging online advocates and community
Typical challenges
Feeding the 24/7 media (online and traditional)
Multi-agency response
Internal communication
Community relations
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Reputation is too valuable an asset
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http://www.youtube.com/watch?v=5YGc4zOqozo
Scenarios and Simulation
Don’t worry about topic, ensure realistic
Trust, chemistry, tools, and infrastructure
There is always something that you wont anticipate
If you fail to prepare, be prepared to fail
Where are we now?
What could happen next?
What does this mean for us?
What does this tell us?
What are our priorities?
What assets and resources can be deployed to influence the situation?
Identify routes to take
Current Situation
Best / Worst / Most Likely Scenario
Review options
Asset / Resource consideration
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• 2
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• 6
• 7 Mitigation Action Plan
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S W
O TSWOT analysis
People, environment, reputation, business continuity, company liability,
customer relations
Scenario planning tool
Summary
Know your businesses strengths and vulnerabilities
Understand your stakeholders and know who is influential
Continually monitor and evaluate importance/impact versus volume of content online
Ensure your team has both the right skills AND the right temperament