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Virtual Project Management The Affordable Project Management
Gordon ChastainGCPMCPhone: 1.928.202.4169Email: [email protected]
GCPMCPrinciple – Gordon Chastain
35 Years Project / Program ManagementIndependent Project Management ConsultantGlobal Project Management OfficeExecutive Program Manager/General ManagerUS Air Force Intelligence CommandHardware/Application IntegrationCustomer ServicesSix Sigma Black BeltBusiness AnalystMicrosoft Partner
Member Project Management Institute (PMI)Standards Committee
Organizational Program Management Maturity Model (OPM3)Project, Program and Portfolio
VPM ROI
Potential Weekly Cost Savings Per Project =50%
According to the Project PMI’s Project Management Salary Survey—Fifth Edition, the average U.S. annual base compensation for PM practitioners is $110,770.This does not include an added 22% or more cost of benefits. Weekly Cost per Project Manager: $6,000VPM Averages Less Than 10 Hours Per Week
Weekly Cost for VPM: $750VPM Has No Overhead Costs to the Organization
Project Life Cycle
Project Life Cycle
Collaborate
Technology
Resources VPM
Project Life Cycle - Concept
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
Concept PhaseResponsible: Business Owners & SponsorsDeliverable: Describe the business needs for new product or improvement.
Project Life Cycle - Requirements
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
Concept PhaseResponsible: Business Owners & SponsorsDeliverable: Describe the business needs for new product or improvement.
Requirements PhaseResponsible: Project Sponsors, Managers, SME’s & Business AnalystDeliverable: Signed Business Requirements Document.
Project Life Cycle – Scope/Plan
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
Concept PhaseResponsible: Business Owners & SponsorsDeliverable: Describe the business needs for new product or improvement.
Requirements PhaseResponsible: Project Sponsors, Managers, SME’s & Business AnalystDeliverable: Signed Business Requirements Document.
Scope & Planning PhaseResponsible: Project Managers, Managers, SME’sDeliverable: Project Scope, Schedule & Budget.
Project Life Cycle – Execute/Control
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
Concept PhaseResponsible: Business Owners & SponsorsDeliverable: Describe the business needs for new product or improvement.
Requirements PhaseResponsible: Project Sponsors, Managers, SME’s & Business AnalystDeliverable: Signed Business Requirements Document.
Scope & Planning PhaseResponsible: Project Managers, Managers, SME’sDeliverable: Project Scope, Schedule & Budget.
Execution & Monitor/Control PhaseResponsible: Project Managers, SME’sDeliverable: Project product IAW Requirements, Scope, Schedule & Budget.
Project Life Cycle – Triple Constraint
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
BUDGET S
COPE
SCHEDULE
Project Life Cycle – Transition/Close
Scope / Planning
RequirementsConcept Transition / Close
ControlExecution
Concept PhaseResponsible: Business Owners & SponsorsDeliverable: Describe the business needs for new product or improvement.
Requirements PhaseResponsible: Project Sponsors, Managers, SME’s & Business AnalystDeliverable: Signed Business Requirements Document.
Scope & Planning PhaseResponsible: Project Managers, Managers, SME’sDeliverable: Project Scope, Schedule & Budget.
Execution & Monitor/Control PhaseResponsible: Project Managers, SME’sDeliverable: Project product IAW Requirements, Scope, Schedule & Budget.
Transition/Close PhaseResponsible: Project Managers, Managers, Sponsors and Business OwnersDeliverable: Handover to Operations, Document Archive, Close.
Technology
Project Life Cycle
Collaborate
Technology
Resources VPM
The TechnologyAdvances in Communications, internet and collaborative tools, allow project teams to be spread globally, operating around the clock. Broadband Communications
Internet virtually available everywhereVoice over Internet Protocol (VoIP)Hosted Services
Microsoft Applications and ServicesMS Office – Word, Excel, Internet Explorer, etc.Collaborative Services – SharePoint
Other Applications, Services
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology - SharePoint
SharePointAccess: Project Managers, Managers, Sponsors, SME’s and Business OwnersApplication: MS Internet Explorer or Compatible Web Browser
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology - SharePoint
What is SharePoint?Microsoft Windows SharePoint Services 3.0 provides a central repository and version control for documents, information, and ideas, and enable users to work interactively with these items.
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology - SharePoint
SharePoint Available TemplatesDocument Control, Compliance Process, Development Bug Tracking, Resource Requisition Tracking, Knowledge Base, Change Request Tracking, Project Tracking, Travel & Expense Tracking, Competitive Analysis Tracking, Request For Proposal Tracking…..more Templates and Custom
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology – SharePoint Gantt
SharePointAccess: Project Managers, Managers, Sponsors, SME’s and Business OwnersApplication: MS Internet Explorer or Compatible Web Browser
MS Office & OutlookAccess: Project Managers, Managers, Sponsors, SME’s and Business OwnersApplication: MS Internet Explorer or Compatible Web Browser
MS ProjectAccess: Project ManagersApplication: MS Project on PM Client Computer
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology – MS Project
MS ProjectAccess: Project ManagersApplication: MS Project on PM Client Computer
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology – MS Office
MS Office & OutlookAccess: Project Managers, Managers, Sponsors, SME’s and Business OwnersApplication: MS Internet Explorer or Compatible Web Browser
SharePoint Web Access
SharePoint Services 2007(V3.0)
Archival MS Project 2007(Managed by PM)
MS Office
The Technology - Archival
Archival & Backup ServerAccess: AdministratorsApplication: Provide Project Archive to Client
Technology
Standard ApplicationsMS Office 2007
Hosted ServicesTier 4 Facility4 Redundant Backbone 99.999 % Uptime (Guaranteed)Daily Backup
24 X 7 Access
Resources
Project Life Cycle
Collaborate
Technology
Resources VPM
Resources
Motivated VendorsHighly Qualified SME’sLess Non-Task ActivitiesEmphasis on Integration and Operations Planning
Collaborate
Project Life Cycle
Collaborate
Technology
Resources VPM
Collaboration
Business AutomationShare DocumentsAccess to ScheduleMessage and Discussion BoardsIssues & Risks Documentation, Updates and Tracking
Virtual Project Management (VPM)
Project Life Cycle
Collaborate
Technology
Resources VPM
On-Site vs VPM
Little or No Travel to Project SiteLess PM InterventionFocus on ExceptionLess Project Time Needed
Introduction to VPMVirtual Project Management
Old Projects ModelHistorically Projects “On-Site”
Resources Local (On-Site)Functional Project OrganizationProject Organizational StructureMatrix Organizational Structure
Knowledge Ramp-upVendor Managed “On-Site”
Introduction to VPMVirtual Project Management
Virtual Projects ModelHeavily SME Vendor Model
Allows for Engagement of Global SME ResourcesLocal Resources are Matrix’ed Functional and Integration Knowledge
Traffic Cops for Configuration, Policy and Process Little or No Knowledge Ramp-up
What Comes with VPM?Experienced Project Management
VPM with 10+ years as Senior Project Manager
MethodologyPMI Based Methodology
IPECC/Knowledge AreaStandard PM TemplatesCan Tailor to Clients NeedsIncorporate Operations Process Improvements
SixSigma
Directed ServicesCollaborationResource DirectionAdherence to Triple Constraint for Project StagesTechnologyVPM
Commitment to Successful Project at Affordable Price
Questions
ScheduleBudget
Scope
Phase V Transition
