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Managing your time effective at workplace, which will help you keep your focus on both your professionla life and personal life
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© 2012 | www.jademagnet.com © 2012 | www.jademagnet.com
Ineffective time management – Common
Problems
© 2012 | www.jademagnet.com
http://www.mindtools.com/pages/article/time-management-mistakes.htm
Time Management Model
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Perfectionist Time
Manager
Slob Doer
Task Focus
Org
aniz
atio
n
High
Low High
http://www.nwlink.com/~donclark/leader/time_management.html
Time Analysis
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The 4 quadrant plan of action
Important
Not Important
Urgent Not Urgent
Good Time Management Habits
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Consolidate similar tasks-group similar jobs and do them concurrently. This eliminates a lot of sporadic behaviour.
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Tackle tough jobs first-quit doing petty tasks and tackle the big jobs first
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Delegate and develop others-delegation is not a dumping ceremony. Break the "Do-It-Yourself" habit and let others
learn to share responsibility in operating the business
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Learn to use idle time-when there seems to be down time, read a book, write a plan what needs to be done in the
business
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Avoid the cluttered desktop syndrome-a clear desktop helps you to think clearly, locate files easier and keep your mind on
the task at hand.
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Get started immediately on important tasks-no matter how much you hate doing a task, do it
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Learn to say No.
Group Discussion
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Case Study
• Ram a sincere employee enter office at 9:00 AM in
the morning. He check his mails and understand
that he need to prepare project report. He starts
working on the report and works for continuously
one hour. Feeling that he has completed, wants for
little reward and get up from his Chair, drink tea,
have a quick chat.
• When he is back, he finds that he has 5 mails in his
inbox, he checks the same, reply back to them.
• Then he again re-initiates the report, he is not able
to think where he had left.
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© 2012 | www.jademagnet.com
28% of Each Day
“interruptions by things that aren’t urgent or important, like unnecessary e-mail messages – and the time it takes to get back on track New York Times, June 14-2008
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6-9 min Break time
4-5 min Recovery time
Five interruptions lead to one hour
Stats/Facts
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Website – www.jademagnet.com
Srinivas Acharya +91 – 9035037456 | [email protected]