Tender Writing – When is the time to panic?

Tender Writing – When is the time to panic?

An interesting issue arose with a client recently during our tender writing process which to a degree unsettled our tender writers.

The client had contacted us very late requesting our tender writing services and gave us only a week for our tender writers to prepare a great tender something we were very comfortable that we could achieve.

Tender Writing – When is the time to panic?

Our highly experienced tender writers set about the task but immediately the client was panicking wondering if the tender would be completed on time.

Our tender writers would ask for information from the client about a specific issue with the tender and once that was supplied expected to see a virtually instant response from the team as to how they had responded to that specific section of the tender.

Tender Writing – When is the time to panic?

Tender writing in our business is as much about managing client expectations as it is about delivering high quality documents.

As the client continued to hound our team about getting her instant responses I needed to remind the team and also the client that we have a process we go through in our tender writing strategy to ensure we prepare our high quality documents and to ensure we cover off every aspect of the tender.

Tender Writing – When is the time to panic?

At times like this particular case time is of the essence but we are highly highly experienced and as such we have the right strategies in place to ensure we can deliver in tight timeframes.

Tender Writing – When is the time to panic?

While my Consultants were initially flustered by the constant hounding of the client, once I reinforced to the client that she needed to trust our tender writers and let them do what they do best and support them by providing information quickly as needed, the client relaxed to a degree and the process was much smoother.

I then pondered on the issue of when is it time to panic during the tender writing process.

Tender Writing – When is the time to panic?

Well to us it is time to panic when the deadline for tenders has passed and the work has not been completed.

Then to us it is time to panic as it is then too late. We have never ever missed a deadline for a tender and our tender writers have never ever let a client down even on urgent jobs such as this one.

We trust our processes – our team are all very experienced so to us there is never any panic.

Tender Writing – When is the time to panic?

We have in fact had clients call us on Friday seeking a tender to be completed by the following Monday and we have always been able to deliver.

The situation my tender writers faced in this instance of the panicking client was a good learning situation for the team in that they needed to be firmer with the client – and nicely but strongly advise the client that they had the situation in hand, that a draft tender response would be prepared a day or two in advance and that by implementing the processes we have in place we can assure the client that we will produce quality documents well before deadline.

Tender Writing – When is the time to panic?

As I have said our tender writers just like our grant writers and job application writers are highly experienced, we have specific processes in place which ensure we can produce high quality documents to meet short timelines.

We trust our processes, they work – we win clients tenders and as such our tender writing process and service is second to none. So to us there is never a need to panic given we always have the situation in hand.

Tender Writing – When is the time to panic?

Contact us at Red Tape Busters - http://www.redtapebusters.com should you require more information about this article or if you require specialist grant or tender writing experience to help your organisation or business

win grant funding or achieve successes with tenders.

Tender Writing – When is the time to panic?

We are specialists in providing the following services:-

Lobbying;

Tender Writing;

Grant Writing;

Resumes/Job Applications;

Organisational/Business Development.

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Tender Writing – When is the time to panic?

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Red Tape Busters Pty Ltd.

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WARNER QLD 4500

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