T56 Series III Module Depot Repair Industry Day

T56 Series III Module Depot Repair Industry Day

David Chipman, IPT LeadKyle Richmond Contracting Officer

P-3 / C-130FRT / E-2C / C-2

14 May 2008

Purpose - Agenda

Purpose - A forum to improve industry understanding of Government requirements prior to final Solicitation (RFP) release.

Agenda

Opening Remarks/Ground Rules 13:00 – 13:15Contract Technical Requirements 13:15 – 14:00Contract Characteristics 14:00 – 14:15Overview of Draft Sections L & M 14:15 – 14:30Planned Schedule 14:30 – 14:45Break 14:45 – 15:00Question and Answer Period 15:00 – 15:45Closing Remarks/ Adjourn 15:45 – 16:00

Ground Rules

Nothing communicated today changes the terms and conditions of the RFP Use information from Industry Day and Draft RFP

package for GENERAL planning purposes Do not rely on Draft RFP or Industry Day

information for proposal preparation purposes Information that can be relied upon for that

purpose will be released in the Official RFP package on the NAVAIR homepage

Ground Rules

All materials presented at this conference will be posted to the NAVAIR Open Solicitations website

Questions may be submitted in writing to the Government team. They will be formally addressed today and/or responses will be posted to the NAVAIR Open Solicitations website: http://www.navair.navy.mil/doing_business/open_solicitations/index.cfm

Questions that would reveal a potential offeror’s confidential business approach should not be presented in this forum

Contract Technical Requirements Background: The Naval Air Systems Command (NAVAIR) intends to procure

services by full and open competition for the maintenance and repair of the Navy’s T56 Series III engines.

Scope: The prospective contract will be for the receipt, inspection, disassembly, repair and/or modification, assembly, testing, and preservation of the T56 Series III (-14 / -16 / -425) Propulsion System, modules, Quick Engine Change Kit (QECK), and components. The Contractor will provide:

Facilities Labor Material Ready For Issue (RFI) condition items

Three major modules of the engine to be maintained and repaired under this contract Power Sections (PS) Reduction Gear Assemblies (RGA) Torquemeters (TM)

Performance Work Scope – PWS Highlights

Repair T56 Series III Propulsion Systems, Power Sections, Reduction Gear Assemblies, Torquemeters, and Quick Engine Change Kits (QECKs).

Provide facilities, labor, test equipment, material and arrange for outside services, as required, to return items to an RFI condition.

Repair or replace out of limit parts or components regardless of the cause of the out of limit condition.

Forecast all material requirements.

The Government will not supply tooling to the Contractor for performance of repairs, with the exception of change kits required for incorporation of Technical Directives (TDs).

Repair IAW current depot maintenance manuals, intermediate maintenance manuals, Illustrated Parts Breakdown (IPB), Local Engineering Specifications (LES), Temporary Engineering Instructions (TEI), and Maintenance Requirements Cards (MRC) as listed in Section 6.0 of this PWS.

The Contractor shall take physical custody of all items received at its facility and shall maintain constant care over these items while in storage.

The Contractor shall keep any property received under this contract separate from other property.

All property received under this contract shall be in an enclosed area accessible only to authorized personnel and protected against loss, damage, and theft. Warehouse storage space shall be at a minimum of 36,000 square feet.


Perform the following tasks within 7 calendar days of receipt of item and a corresponding task order. Report Receipt Of Items Verify Maintenance Records Inspect Items Represerve Items

The Contractor shall repair all items received under this contract in a First-Received-First-Inducted (FRFI) process to support continuous inventory movement.

Beyond Economical Repair (BER): No items provided to the

contractor for processing/repair shall be considered BER.


ENGINE DEPOT FIELD TEAMS: The Contractor shall provide T56 Series III Engine Field Team support upon ACO approval and issuance of a task order. These teams shall provide on-site depot level support for field activities. The fixed-price for each task will be negotiated based upon the number of hours proposed and the fixed hourly rate specified in Section B of this contract.



ENGINEERING AND TECHNICAL SERVICES: The Contractor shall provide engineering and technical support upon ACO approval and issuance of a task order. Each task will be negotiated separately by the ACO. The fixed-price for each task will be negotiated based upon the number of hours proposed and the fixed hourly rate specified in Section B of this contract. These tasks include, but are not limited to, the following: Coordinate engineering investigations of items that have been designated

to be of special interest by the Navy. The T56 Series III ISSC will coordinate with the Contractor on the induction of engineering investigation (EI) exhibits. This work will include only contractor efforts expended supporting the engineering investigation that are over and above what is normally required. Specific disassembly, inspection and data recording instructions will be provided on a case by case basis. Disposition instructions and release of the EI exhibit will be provided by ISSC engineering upon completion of the EI

Develop solutions to emergent problems relating to the depot level repair of T56 Series III engines;

Follow-up monitoring of system performance; Investigate and correct in-service deficiencies; Investigate and process defective items reported by operating activities.

(Items determined defective due to workmanship by the Contractor shall not be reimbursed)

Contract Characteristics

Contract Type, Length and Maximum Quantity Indefinite Delivery/Indefinite Quantity (IDIQ) Base year with four (4) option years, Maximum Quantity (annually)

160 Power Sections 180 Reduction Gear Assemblies 140 Torquemeters

The Government may award a single delivery order contract or multiple delivery order contracts for the same or similar supplies or services to two or more sources under this solicitation

For single award, guaranteed minimum is $5M, base year only

For multiple award, guaranteed minimum is $2M per contract, base year only

Contract Characteristics (cont’d)

Contract Type Firm-Fixed Price

Contract Line Item Numbers (CLINs) 0X01-0X12 and 0X14

Separately Negotiated Fixed Price CLINs 0X13, 0X15-0X19 Offeror to propose single, fully-burdened rate Fixed number of labor hours to be negotiated on a

case-by-case basis prior to issuance of a delivery order

Cost Reimbursable CLINs 0X21 (Travel) and 0X22 (Material) in support

of Separately Negotiated Fixed Price CLINs

Contract Characteristics (cont’d)

Required Turn Around Time (TAT) for overhaul and maintenance is as follows: Power Sections: 60 calendar days Reduction Gear Assemblies: 70 calendar days Torquemeters: 60 calendar days

The Contractor’s proposed TAT and Warranty provisions shall be incorporated into the contract at time of award

The quantities in Section B of the Draft RFP identified as “Maximum” represent the Government’s maximum requirement across any/all contracts that may be awarded. The minimum quantities for each contract are expressed in terms of dollars, and are specified in Clause 5252.216-9506 “MINIMUM AND MAXIMUM QUANTITIES (MAR 1999) (NAVAIR)” of this Draft RFP

Source Selection/Evaluation Factors(RFP Section M)

Best Value Source Selection

Potential Multiple Award of ID/IQ Contracts

Evaluation Factors in descending order of importance-- Technical Experience Past Performance Price

Ratings/Evaluation

Technical Factor-The Government will assign both a proposal rating and a proposal risk Technical Rating – assessment of the Offeror’s approach in meeting the

solicitation requirements Technical Risk – assessment of the potential impacts of the proposed

approach on performance, schedule and pricing Experience Factor–The Government will assign a risk rating only

Experience Risk – assessment as to whether, and to what extent, an Offeror has performed similar work before

Past Performance Factor–The Government will assign a risk rating only Past Performance Risk – addresses the probability that the Offeror will

successfully accomplish the contract requirements based on that Offeror’s (including subcontractors’ and /or team members’) relevant past performance and systemic improvement

Price Evaluation Prices will be evaluated at “estimated” quantities contained in

Section B Total evaluated price may be adjusted to include Government costs

required to accomplish the Offeror’s proposed approach Evaluation to determine if pricing is complete and consistent with the

Offeror’s technical approach, reflects a clear understanding of the requirement and contains any material imbalances

Instructions to Offerors (RFP Section L)

Five Volumes Required-- Volume I: Executive Summary Volume II: Technical (Oral Presentation) Volume III: Experience (Oral Presentation) Volume IV: Past Performance Volume V: Price

Section L (cont’d)

Comply with all requirements of the solicitation Proposals that:

Take exceptions to or deviate from any terms/conditionsMAY MAKE AN OFFER UNACCEPTABLE, AND THE OFFEROR

INELIGIBLE FOR AWARD! Alternate proposals are not acceptable All proposals must be UNCLASSIFIED No price information shall be included in any other volume,

including cover letters! Proposals Due – See Block 9 of SF 33

Past Performance and Volume 1 Executive Summary may be due prior to the remainder of proposal

The Government may incorporate into the final contract enhancing features included in the Offeror’s proposal

Section L (cont’d)

Oral Presentation Offerors will brief their Technical and Experience

Volumes in person at a facility near Patuxent River, Maryland

The Contracting Officer will notify Offerors of the scheduled date and time of their presentation at least 7 calendar days prior

The Government intends to conduct full discussions for the entire proposal, Volumes I–V, as defined in FAR 15.306(d), following the Offeror’s initial oral presentation

Planned Schedule

EVENT ANTICIPATED DATE

Formal RFP Released 12 June 2008

Executive Summary, Past Performance Receipt

TBD

Proposal(s) Receipt 12 August 2008

Presentations Begin 24 August 2008

Presentations End 07 September 2008

Close Discussions 21 September 2008

Source Selection Authority Decision

05 December 2008

Contract Award 22 December 2008

Break

Questions, Comments and Discussion

Contact Information

For any further questions, comments, or concerns regarding Request for Proposal N00019-08-R-0012, please contact: Lauren Martz, Contracts Specialist,

(301) 757-5280 or [email protected] Kyle Richmond, Contracting Officer,

(301) 757-5273 or [email protected]

Business

T56 Series III Module Depot Repair Industry Day