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Selec%ng the right tool for your virtual mee%ng
Mor Sela, Principle Consultant www.Be=erCollabora%on.org www.Be=erCollabora%on.org
©2013 Be=er Collabora%on, all rights reserved 1
Welcome to the 21st century
§ There is no reason to have audio-‐only conference calls anymore.
§ Video-‐enabled conferencing includes the op%on for quality audio, with the flexibility to share applica%ons and view each other.
©2013 Be=er Collabora%on, all rights reserved 2
The Value of Face to Face Interac%on
Face to face interac%on is a cri%cal ingredient for fostering rela%onship, conveying a message and making sure it adequacy received.
Face to Face = Engagement
©2013 Be=er Collabora%on, all rights reserved 3
Video/Visual Collabora%on Tools…
allows you to benefit from face-‐to-‐face interac%on and work more efficiently with remote co-‐workers, partners and customers… whether they're on a different floor or in a different hemisphere.
©2013 Be=er Collabora%on, all rights reserved 4
So many tools to choose from…*
©2013 Be=er Collabora%on, all rights reserved 5
* Par%al list
Q: Which one should I be using?
©2013 Be=er Collabora%on, all rights reserved 6
A: Depends…
§ How Many Par9cipants?
§ Is everyone part of the same organiza9on?
§ What type of sharing is required?
§ Do you need to be in control of the mee9ng?
§ What’s my budget?
§ What devices will people be using to connect?
§ Where will people be joining from?
§ How frequently do you meet?
§ What are my network requirements?
©2013 Be=er Collabora%on, all rights reserved 7
How Many Par9cipants?
Some tools can show up to 5 video steams, others 9, 16, and even 25.
©2013 Be=er Collabora%on, all rights reserved 8
Is everyone part of the same organiza9on?
If all par%cipants are internal, you may want to use a tool that integrates with the organiza%on’s directory and presence systems.
©2013 Be=er Collabora%on, all rights reserved 9
What type of sharing is required?
©2013 Be=er Collabora%on, all rights reserved 10
For example, will people need to watch a video at the same %me? Annotate a document? Text chat? Not all tools allow it.
What devices will people be using to connect? will some be using a desktop? Laptop? Tablet? Cell phone? Will some be calling from a conference room? Not all tools are great in suppor%ng Android devices for example.
©2013 Be=er Collabora%on, all rights reserved 11
Video Collabora%on Devices (End Points)
High Cost
Room System
Low Cost
Personal Device (Desktop, Laptop, Tablet, Smartphone)
©2013 Be=er Collabora%on, all rights reserved 12
Video Collabora%on Use Cases
Group Mee%ng Point to Point
Room System
Webinar/Training
Personal Device (Desktop, Laptop, Tablet, Smartphone)
©2013 Be=er Collabora%on, all rights reserved 13
Solu%ons by Use Case & Cost
Group Mee%ng P2P Call
High Cost
Low Cost
Webinar
* Par%al list
©2013 Be=er Collabora%on, all rights reserved 14
Adop%ng New technology Can Be a Pain
Proper Adop%on planning and execu%on will make the difference
©2013 Be=er Collabora%on, all rights reserved 15
Adop%on Plan Ingredients § Iden9fy key team members and execu9ves who will play an integral role in the process.
§ Develop a project plan and clear, measurable success metrics so the implementa%on stays on track.
§ Conduct on-‐site and virtual training sessions tailored to achieving your business goals.
§ Customize promo9onal materials including marke%ng collateral, internal adver%sements, user guides and informa%onal web sites.
§ Con9nually measure adop%on, usage and ROI. § Provide reports with quan%ta%ve and qualita%ve metrics relevant to the stated objec%ves
©2013 Be=er Collabora%on, all rights reserved 16
Management Commitment is Key
©2013 Be=er Collabora%on, all rights reserved 17
About Be=er Collabora%on
Helping organiza%ons maximize produc%vity and efficiency by taking full advantage of visual communica%on & collabora%on tools
Be=erCollabora%on.org
©2013 Be=er Collabora%on, all rights reserved 18
©2013 Be=er Collabora%on, all rights reserved 19