Marie Angelie A. Alcoriza

Jan Aldrich J. Dorado

Andrew W. Gonzaga

Albert T. Bernas

Company Line of Business : Printing Press

Products and Services:

The company’s main service is printing services from books to magazines and other materials that require printing.

Overview of the SystemUse Case Diagram for Existing System

Problem and RecommendationProblems Recommendation

Recording of transactions are done manually

They have difficulties in tracking sales record.

Records of clients and transactions are difficult to find.

Clients sometimes forgot the set deadline for their order,

which occupies space in the warehouse.

Clients have to go to the office to order the book, magazine

or material that they want to be printed.

A document management system which can make the

recording of client’s information and transaction easily.

Records of the existing clients can be accessed easily,

without writing it again in a separate document.

Tracking sales would be easier through analytics and

through the search function.

Instead of keeping hardcopy of documents, it is much easier

to access if they use they convert it into electronic

documents which can be easier to access.

Through the Pickup Scheduler, it will show to clients what

date their order have to be picked up and will remind them

the day before they pick up their order, that their order is for

ready for pick up.

The Online ordering system allows existing clients to order

online.

Proposed System Make this a high-impact slide.

Proposed System

Features and Functionalities (1-2 Slides)

Functionalities Features

1. This System would be able to store the files that the company was able to layout, for

future referencesFile Storage Manager

2. Allows the system to store every purchase order of supplier to company for future

references.File Storage Manager

3. This System allows the company's current clients to be able to do the ordering

through the company's website, a certain order form will be available.Online Ordering

4. This system allows the clients to see the schedule when they are able to get their

order from the company.Online Schedule Manager

5. This system allows the clients to see the standard layout form from the site so that

they could easily follow the layout.Layout Guidelines

6. This system would be able to assist the clients who are not so knowledgeable in

navigating the site by supplying a FORUM section in the website. FORUM section

7. Able to see the client’s information that is stored in the database Search Feature

8. Able to search past transaction. Search Feature

9. Allows users to view and generate sales report Generate Sales Report and Sales Analytics

Q&A back-ups

Corporate Secretary

Accountant

Company Secretary

Circulation Officer

General Manager

Assistant General Manager

Cost Estimator

Org Chart

Activity DiagramsCreate Client Record Inquiry Concerns Record Client Transaction

Activity Diagrams

Sales generate sales report Search FilesSearch Client

Activity DiagramsView Deadline Client View Deadline Management

Activity Diagrams

Order Online

System Overview Our System SDMS(SPEED database management system) is a system that would help

SPEED printing press corp. in managing its files by letting its clients order via internet, which our system would take the info and process it to become a electronic order form which is automatically store into the server for safe keeping, our system is also capable of storing the files of the company’s past client so that when there is another order of the same file, the company would not need to get the softcopy from the client, the company would just retrieve the file from the database and start the printing process faster and thus having more time to accommodate other orders.

The SDMS would really help with the searching of files, they would only need 1 person to look for a certain file and that 1 person would only need to access the computer, and use the search feature to find the file, not like how they do things now, which is looking for files in numerous files cabinets, which sometimes is a very long and tiring thing to do. SDMS has also a certain feature that lets the client see when the pickup date for their order would be.

We targeted the sales, marketing and the ordering process of the company because we leaned that its those process that lots of problem arises, example is in the sales department, when they are looking for past transactions from their file cabinet, it some times takes them minutes and sometimes hours, which is affecting the whole performance of the company.