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Learn how to setup and use cash flow reporting in SAP Business One
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Long Business Systems, Inc. (LBSi)
Management Software Solutions
We help businesses manage for success
Cleveland – Columbus – Cincinnati - Pittsburgh
Cash Flow Reporting
Agenda:
� Why is it important?
� Authorizations & setup
� Elements of Cash Flow Report
� Recurring Postings & Cash Flow Report
� Cash Flow Reports
Why Cash Flow Planning?
� Simple Goal: have enough cash on hand when needed
� How?
� Implement good cash flow techniques to ensure you can always meet your obligations
� Start by using the SAP Business One Cash Flow reporting tool
�Keep it simple to start with
�Add more functionality as you go
� Know your current financial ratios and how they impact cash flow
�Define where they are now and monitor
Know your liquidity ratios
� Cash Flow planning is linked to Liquidity
� Liquid assets, i.e. cash are needed for day to day operations
� Liquidity ratios measure company’s ability to meet its obligations
� Quick Ratio: $$ of liquid assets available to cover $$ of current assets
Quick Ratio = Cash + Accounts Receivable
Total Current Assets
� Current Ratio: Measures ability to meet short term debts
Current Ratio = Total Current Assets
Total Current Liabilities
Authorizations: Set-up
�Review user authorizations
Go to: Administration > Initial Settings > Authorizations> General Authorizations
Authorizations: Reporting
�Review user authorizations
Go to: Administration > Initial Settings > Authorizations> General Authorizations
Set-up: General Settings
�Define settings for assigning cash flow items to transactions
Go to: Administration > System Initialization > General Settings
Elements of Cash Flow Report
Cash Flow Relevant Accounts
� Only “active” accounts at the asset level can be Cash Flow Relevant
� Use “Category” to classify G/L accounts
Set-up: Cash Flow Line Items
� Define cash flow line items assigned to transactions
� classifications for Statement of Cash Flow Report
Go to: Administration> Setup > Financials > Cash Flow Line Items .
Recurring Postings & Cash Flow�Create recurring postings to capture budgeted expenses
� payroll, rents, lease payments
Assigning Cash Flow
� Assign cash flow items in Payment Means, Deposit
or Payment Wizard windows.
Cash Flow Reference Report
� Use this report to review cash flow transactions
� Drill down and modify and/or assign transactions as needed
Go to: Financials > Financial Reports > Financial > Cash Flow Reference Report
Statement of Cash Flow Report� Review classifications, compare & adjust cash flow items
Cash Flow Report
� View cash relevant transactions by Security Level and Due Date
� Include Recurring Postings or Journal Vouchers
� Add any projected future cash transactions, i.e. asset purchases, etc..
� The smaller the Date selection, the more relevant the data
Cash Flow Report� Reports by “Security Level”
� Shows running projected cash flow balance
Thank you for taking time to participate in the SAP Business One User Group Meeting.
Please take a few minutes to respond to our survey and provide us with feedback and suggestions going forward.
o We are always looking for new clients to work with. And we would like to find more clients and partners like you – companies that are engaged, smart, and focused on their future.
o Can you help us out by referring LBSi to someone who could benefit from our services?
Next Meetings:
o Tuesday, Mar. 13, 2012
o What’s New
o Tuesday, Apr. 10, 2012
o TBA – Give us your ideas
Long Business Systems, Inc. (LBSi)
Cleveland – Columbus – Cincinnati –Pittsburgh
Contact Information:
Vicki Smith
Senior Consultant
email: [email protected]
Phone: 440-846-8500 ext 22
www.lbsi.com