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Sage 100 ERP
B E N E F I T S
• Gogreen—savetime,money,andtheenvironment
• Improvecommunicationswithimmediateelectronicdeliverybyemailorfax
• Savepostagecostsbydistributingelectronically
• Increaseefficiencieswitheasyaccesstoarchivedfiles
• Enhancedocumentsecurity
• Saveofficespacewithelectronicdocumentarchival
Paperless Office
Savetime,money,andtheenvironmentbyusingthepaperlessofficecapabilitiesprovidedtoyouinSage100ERP(formerlySageERPMAS90and200).Improvecommunicationsandsavepostagebyefficientlyemailingandfaxingdocumentstoyourcustomers,prospects,vendors,resellers,andemployeesinthesameofficeorremotelocations.Gogreenbyutilizingthepowerfulpaperlessofficefeatures—you’llreducepapercostsandhelptheenvironmentbyeliminatingtheneedtousestacksofpaper,printlengthyreports,andwastepreciousofficespaceforstorage.WithPaperlessOffice,youcanquicklyandeasilyfindfiles,viewreportsandforms,andprintonlythepagesyouwant.And,whenyouneedthemagain,retrievethemfromthearchivesusingintuitivesearchandsorttools,reducingthetimeyouandyouremployeesspendsearchingthrougholdfilesandreports.
PaperlessOfficecanextendthereachofdocumentstomultiplepeopleinseparatelocations,wheretheycanbeaccessedquicklyandsimultaneously.Inaddition,thepowerfulelectronicformsdeliverycapabilitiesallowSage100ERPuserstoemailorfaxdocumentsonatimelybasistovendorsandcustomers,whichultimatelyimprovesbusiness-to-businesscommunications.
GainbackofficespacebystoringyourdocumentselectronicallyusingSage100ERPPaperlessOffice—onaverage,saveabout20percentofofficespacethatwassetasideforstorage.Savetimeandmoneybyefficientlyretrievingyourdocumentssavedelectronically,andeasilyaccessthemfromanewfolderonyourBusinessDesktopinsteadofmanuallysearchingforthem.Reducethepossibilityoflossordamagetoyourvaluableprintedrecords,includingjournalsandregisters,period-endreports,andallstandardmenureports.Saveallthecostsyoumayincurforthelossofthosefiles.
Easilyaccessarchivedfilesandprintonlywhennecessary.
SelectyourPaperlessOfficeoptions,includingwhetheryouwanttokeeponlythelastcopy.
Sage 100 ERP I Paperless Office
FeaturesJournals and Registers
Period-End Processing
Report Viewer
Sales Orders and Sales Order Invoices
Accounts Receivable Invoices
Job Cost Invoices
Purchase Orders
Payroll Direct Deposit Stubs
Electronic Forms Delivery
ConvertjournalsandregisterstoPDFformat,eliminatepaperwaste,andsavemoney.Plus,youcanstillprintouthardcopiesandspecifythepagesthatyouwant.StoringyourjournalsandregistersasPDFsletsyousearchandarchivemucheasier—savingyoutimeandspace.Alljournalsandregistersareviewablefromonelocationwiththeabilitytodetermineiftheyhavebeenupdated.What’smore,youcanquicklysendanyoftheselargedocumentsbyemailtoyourauditors.Youmayalsochoosetoarchivethelastcopyorallpreviousversions.
Usingperiod-endreportsinPDFformatsavesonpapercosts;plusyoucanarchivereportsinasecureandsearchabledigitalformat.AlldocumentsareavailableforelectronicretrievalthroughthePDFViewer.TheViewerenablesyoutospecifyanycombinationofcompanycodes,modules,anddocumentstoview—soyouseeonlywhatyouwanttosee.AutomaticallynameandsavePDFfiles,eliminatingtheriskofaccidentaloverwrites.
AllstandardreportsareavailableinPDFformatfromthePaperlessOfficeReportViewer.
SavesalesordersandsalesorderinvoicesasPDFsandsendacopytothecustomer.Thisway,ifacustomercallswithaquestion,yourcomputerscreenwilldisplaythecustomer’sexactcopy.Savepostagecostsbydistributingelectronically.Resendthecustomeracopyofaninvoicewiththeclickofyourmouse.Userscanviewtheseformsbydate,source,userID,andfilename.Youcanseeiftheformstillexistsandwhetheritwassentelectronicallyaswell.Youalsomaychoosetoarchivethelastcopyoftheinvoiceorallpreviousversions.
ConvertAccountsReceivable(AR)invoicestoPDFformat,printacopytosendtoacustomer,andsaveacopyelectronically—allinonestep.Viewinvoicesbyinvoicedate,invoicesource,user,orfilename.It’salsopossibleforyoutoseewhetheraninvoicestillexistsandwhetheritwassentelectronicallyanddecidewhethertoarchivethelastcopyoftheinvoiceorallinvoices.
ViewandreprintJobCostinvoicesbydate,source,user,andfilename.Also,youcanseeifaninvoicestillexistsandwhetheritwassentelectronically,anddecideeithertoarchivethelastcopyoftheinvoiceorallinvoices.RecallingandprintingPDFfilescanbedoneoneitheracustomerorjobbasis.
Savepurchaseorders(POs)asPDFsandsendemailcopiesdirectlytothevendorwithinthesameprocess,improvingturnaroundtimeandcommunicationwithyourvendor.YoucanretrievearchivedPOsbydate,source,userID,andfilename.YoualsomaychoosetoarchivethelastcopyofthePOorallpreviousversions.
GaineasyaccesstoPayrolldirectdepositstubinformation,suchashowbenefits(sicktime,vacation,andmore)wererecorded.TheDirectDepositStubsapplicationallowsyoutosaveallyourstubsinPDFformat.Reprintandquicklyretrieveexactcopiesofstubsandneveragainrunareporttoapproximatestubdata.AllPDFsareavailableforelectronicretrievalusingtheDirectDepositStubsViewer.Thisenablesyoutoviewandsortrecordsbycheckdate,employeenumber,checkentrynumber,stubnumber,sequencenumber,userID,rundate/time,sent-toemailaddress,path,anddocumentname,pluswhethertherecordexists,wasupdated,andsentbyemail.YoualsohavetheoptiontomaketheStubVieweravailabletoallemployees.Individualstubsaresecuredwithemployee-specificpasswordsthatcanberandomlygenerated,employeecreated,ordefaultedfromtheemployee’sSocialSecuritynumber.
UseElectronicDeliveryofFormstospeedupcommunicationsandeliminatetheneedtoprintonletterhead,stuffenvelopes,andpaypostagecosts.Selectthedeliverymethodforyourdocuments:Printandmail,email,orfax.Documentsthatcanbesentelectronicallyinclude:ARStatements,ARInvoices,PayrollDirectDepositStubs,PurchaseOrders,SalesOrders,SalesOrderInvoices,JobCostInvoices,andCustomerRMAs.Formscanbesenttomultipleemailaddressesandfaxnumbers.