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Whether you are in an industry led by multi-national firms that require many specialized knowledge workers doing related and dependent tasks to work together to create synergistic value, or if you are a fast-moving, hip start-up, it is necessary for us to have a lot of meetings. In an average week, I probably spend at least 40% of my time working with between 3-10 people at once, and usually across locations. I am sure you are the same. As such, having excellent meeting skills can make a huge difference in how well you deliver in your role and we deliver as a firm.
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GET YOUR MEETING MOJO ON!
13 SECRETS TO EFFECTIVE MEETINGS http://www.flickr.com/
photos/breakfast_on_pluto/
Which are you?
•manager in a multi-national firm requiring many specialized knowledge workers doing related and dependent tasks working together to create synergistic value
•fast-moving, hip, start-up entrepreneur
Actually, it doesn’t matter
You’re screwed either way
You’re going to be in lots of meetings
until the end of time.
What does this mean?
Get meeting mojo, or get gone
MEETING MOJO PART 1Be Engaged
RULE 1Be clear on the purpose of the meeting
and the expectations on you.
RULE 2Provide feedback on the agenda in advance – topics and participant list
RULE 3Prepare for the meeting in advance.
Read all pre-meeting materials if they have been circulated
PAUSEBecause this is key!
No prep Prep
Minutes spent in prep 0 15
Minutes needed for the meeting 60 30
Total minutes blown per meeting 60 45
Meetings per week 10 10
Time you get back each month if you prep 1 working day
Quality of discussion LOW HIGH
RULE 4Participation is the duty of every
member. If you are a deadweight at the meeting, you pull everyone down.
Contribute ideas and your expertise.
RULE 5Actively listen & avoid side
conversations. Make sure you understand what others have contributed – ask questions or
summarize to confirm understanding
RULE 6Help the meeting stay on track –
don’t get distracted with a side topic
RULE 7Don’t leave until you understand and agree to actions assigned to you, and
complete them in a timely manner
RULE 8Critically review minutes and suggest
amendments if needed
MEETING MOJO PART 2Be Respectful
RULE 9Ensure that all members have the
opportunity to contribute in the way that they are comfortable
contributing. Don’t hog the mic
RULE 10Be tactful, respectful, and positive
RULE 11Withhold judgement until all points
have been worked through
RULE 12Arrive on time and stay till the end,
longer if needed
RULE 13If someone is doing this stuff well,
acknowledge them
(and cc their boss)
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http://www.linkedin.com/pub/eric-tachibana/0/33/b53
Please note that all content & opinions expressed in this deck are my own and don’t necessarily represent
the position of my current, or any previous, employers
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