Roseville city school district gone google presentation.pdf

Why Now?Why Google?

1Thursday, May 6, 2010

I WONDER WHAT THIS MEANS...

• What is Bad or Good?

• Why Google? Why Now?

• How is our reality changing?

• Where are we going?

• Who is affected?

• When are we moving?

5 W’s and 1 H


What is bad or good about our situation?• Two operating systems

• Two programs to install and support on multiple devices (desktops, laptops, Blackberry)

• Email & calendar is the last application in the enterprise to be “Webified”.

• Any browser for any operating system will access email & calendar from any device.

• Mature options now exist for enterprise, which will lead us into the late teens of this decade.

• Increased network bandwidth (Internet 2009 – 2014) to accommodate evolving services for students, faculty & staff

Current - Bad Future - Good


WHY?

Current email & calendaring solution has aged and does not meet the growing communication needs of the Roseville City Elementary School District.

Replacing Exchange 2003 with Exchange 2010 is cost prohibited in today’s economic & regulation climate

Browser based electronic mail and calendar systems are mature and standardized.


FACTS & FIGURESScenarios Upcoming

2010 - 2011Must Make

2011 - 2016Google Apps

2010 - Beyond

Hardware None $47,000.00 None

SPAM & Antivirus $1,998.00 $1,998.00 Included

ArchivingMandate by

Law$13,000.00 $13,000.00 $4,000.00

Present Future FutureTotal $14,998.00 $61,998.00 $4,000.00


RISKS & BENEFITS

Scenarios Upcoming 2010 - 2011

Must Make 2011 - 2016

Google Apps 2010 - Beyond

Single Point Of Failure Redundant Redundant

Risks

•Hardware Failure•Network Failure•Software Failure•Virus Outbreak•Loss Critical Staff

•Hardware Failure•Network Failure•Software Failure•Virus Outbreak•Loss Critical Staff

•Training•Network Failure•Loss Critical Staff

Benefits

• Access from any computer• Handful access Blackberry• 75% employees participate

• Access any computer• Access any device• Access 24/7/365• 100% employees participate

• Access any computer • Access any device• Access 24/7/365• Support all with Tech Team•100% employees participate

Present Future Future

Total $14,998.00 $61,998.00 $4,000.00


WHY NOW ?

Get off the upgrade treadmill

Switch to operation, not capital spending

Align technical staff to District goals that support the education of students and all employees

Increase efficiencies of workforce

Position organization for “hockey stick” growth in collaboration (employees & students)


HOW IS OUR REALITY CHANGING?

• Each generation of employees and parents bring their own set of assumptions, values, work and life issues.

• The mental maps we use to orient ourselves and navigate the challenges and opportunities confronting us slowly become obsolete and we don’t notice.

Workforce – Generation Gaps

• Global - Past, Present & FutureBanking & FinancePhotographsMedia (sound, film & paper)

• Local - Past, Present & FutureReporting Employee AbsenceReporting & Taking AttendanceInventory & Check Out Books & TextbooksReporting Grades at Middle SchoolsCompleting & Reviewing Special ED FormsIncrease Interest for Reading - AR &


Each Generation Sees The World In Different Ways

• Communicate ?

• Coordinate ?

• Collaborate ?

How will we manage to With paper or electricity?

How is our reality changing...continues


Workforce Is Changing...…and our mental maps we use to orient ourselves and navigate the challenges and opportunities confronting us slowly become obsolete and we don’t notice.

GrowingConnectingMobilizing

AgingEvolving

How is our reality changing...continues


TRADITIONALIST – BOOMER - GENERATION X - MILLENNIAL

RCSD-Workforce 913 (408 Certificated / 505 Classified)

How is our reality changing...concludes

1924 1989


• Project where would we wind up if our enterprise does nothing – Present

• Where will our inertia take us and is that where we want to go?

• Where could we go?District Technology Plan 2009-2012 http://www.rcsdk8.org/techservices

• Should we go to where our existing plan takes us, or is there a better destination?

WHERE ARE WE GOING ?


What Are We Bringing Into The Roseville City School District?


• Gmail

• Calendar

• Sites

• DocsWord ProcessorSpreadsheetPresentation

• Talk

• Start Page

Googles’ Basic Options


We replace...

eMail Calendar


WHO IS AFFECTED?

• Every employee with, or without, an email account is affected.

Our students…future employees

Immediately

Down the Road…


WHEN IS THE TRANSITION PLANNED FOR?

• We are planning and communicating to the organization.

• CabinetLeadershipDistrict Technology Committee21st Century Committee

• Board of TrusteesCommunity

March – August 2010

Big Bang! - July 1, 2010


I WONDER WHAT THIS MEANS...

• What is Bad or Good?

• Why Google?

• How is our reality changing?

• Where are we going?

• Who is affected?

• When are we moving?

5 W’s and 1 H


THANK YOU

Visit us at www.rcsdk8.org/whygoogle to view our journey


Business

Roseville city school district gone google presentation.pdf