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How to Optimize Your Resumé? A Resume Crafting Workshop Indian Institute of Technology Bombay August 16, 2011 1 Copyright © 2011 Gurome Inc.

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Page 1: Resume crafting workshop

How to Optimize Your Resumé?

A Resume Crafting Workshop

Indian Institute of Technology BombayAugust 16, 2011

1Copyright © 2011 Gurome Inc.

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Copyright © 2010 Gurome, Inc. 2

Structure of This Workshop

Part 1: Introduction Part 2: Structuring your resume Part 3: Examples: before and after Part 4: Resume-appropriate communication and

interviewing strategy Part 5: Answers to specific questions

2

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Structure of This Workshop

Part 1: Introduction Part 2: Structuring your resume Part 3: Examples: before and after Part 4: Resume-appropriate communication and

interviewing strategy Part 5: Answers to specific questions

3

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The Types of Companies Visiting IITB

Core Companies: Google, Intel, nVidia, Daimler India, Shell, Schlumberger, Sony

Japan, Novartis, DRDO, Citrix R&D, Dr. Reddy’s, etc.

Non-core: Consulting: McKinsey, BCG, Bain, Booz, Deloitte, KPMG Finance: Goldman Sachs, Morgan Stanley, Nomura, Deutsche

Bank, Credit Suisse FMCG: ITC, P&G, Britannia

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What Do The Companies Look For?

At the end of the day, they all want the same things

Strong academic background

Analytical and communication skills

Ability to work with people

Diverse interests and extracurricular activities

Relevant experience

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Core:

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Capacity: intellectual, analytical and creative ability to learn quickly, identify issues, make judgements and propose solutions

Achievement: plenty of drive, enthusiasm, resilience and confidence –someone who can always get things done

Relationship skills: character and ability to work effectively with others in a diverse team; sensitivity and influencing skills to work well as part of a team

Technical skills: Understanding and approaching technical issues coupled with an enthusiasm for technical challenge

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R&D:

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Capacity: intellectual, analytical and creative ability to learn quickly, identify issues, make judgements and propose solutions

Achievement: plenty of drive, enthusiasm, resilience and confidence –someone who can always get things done

Relationship skills: character and ability to work effectively with others in a diverse team; sensitivity and influencing skills to work well as part of a team

Technical skills: Understanding and approaching technical issues coupled with an enthusiasm for technical challenge

Evidence of interest in research – details of research projects and publications and patents

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Consulting:

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A complete professional: accomplished and well rounded, with diverse backgrounds and experiences; fun to work with

Problem solving: superior intellectual abilities as well as a practical sense of what works in complex organizations

Achieving: tremendous energy, determination, and judgment, particularly when working with multiple stakeholders under tight deadlines

Personal impact: strong communication skills—particularly when addressing conflicting points of view; adept at building trusting relationships with people

Leadership: excellent leadership skills to bring people together to drive change

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Finance:

Well-rounded résumés that include a strong academic background, extracurricular activities and community work

Candidates who display excellent communication skills, maturity and a take-charge attitude – team players with a passion for excellence

Clearly defined motivations for finance

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FMCG:

Functional Competencies: a firm grounding in functional knowledge, strong analytical skills, a drive to achieve results and the business acumen to bring about continuous improvement.

Leadership Competencies: which enable people to have a long term perspective and people who can build strong teams and empower them to achieve long term plans.

people “who exhibit passion at work, display a ‘can do’ attitude and possess high levels of energy.”

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Structure of This Workshop

Part 1: Introduction Part 2: Structuring your resume Part 3: Examples: before and after Part 4: Resume-appropriate communication and

interviewing strategy Part 5: Answers to specific questions

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Key questions to keep in mind while writing a résumé

Does your résumé have a good structure? Does your résumé make an impressive introduction? Does your résumé convey your career story? Is your résumé well differentiated? Is your résumé suitably tailored to the audience? (e.g.,

how well do you know the companies where you are seeking a position? )

Does your résumé look pleasing? Is it too long?

12Copyright © 2010 Gurome, Inc.

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Five-Step Process for Resume Crafting Step 1: Think hard and identify who your top target companies

are – keep in mind your fit with the companies.

Step 2: Decide on the structure of all the three resumes, keeping in mind which companies will they go to.

Step 3: Populate the resumes – start with the most comprehensive version first and then trim and edit to make it fit the desired length.

Step 4: Format to make the resume look attractive.

Step 5: Review and seek feedback. And reiterate until every section/word is precise, pleasing to the eye, and presents a complete story.

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Structuring your résumé - I DO NOT BE LIMITED BY TRADITIONAL SECTIONS; TREAT THEM AS

GUIDELINES – LABEL SECTIONS AS PER YOUR NEEDS BUT DON’T GO OVERBOARD

Some Traditional sections:

Objectives Profile or Key Accomplishments Work/Internship Experience Projects and Key Courses Extracurricular Activities Positions of Responsibility Honors and Awards Publications and Patents

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Structuring your résumé - II Highlight your accomplishments at the very beginning - a brief

glimpse of what you have done and where you would want to see yourself in the organization/in future

Pay attention to topic headings. Instead of one “work experience” that covers all, try to catch the reader’s attention with any thing that can potentially differentiate you, e.g., “Overseas Experience”, “Leadership Experience”

Quote figures to convey: scale of the project; percentage increase in sales/revenue; people supervised

Provide examples that bring out your leadership, interpersonal skills. If you have worked with teams in different geographies and time zones bring it out

Be specific in extracurricular activity/interests section. “Reading books” is NOT an extracurricular activity that can be mentioned in a résumé

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Structuring your résumé - III

Do’s and Don’ts of Bullet Points

Stay consistent with period/full stop at the end of each bullet point - best is to use phrases and skip periodsDon’t start a bullet point with a word or phrase in bold-face (unless it serves as a subtitle)Include “what”, “why” and “impact” in every major activityOrder your bullet points according to their importance, impact, or chronology in the storyUse industry-relevant keywords

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“What”, “Why”, “Impact” of an Activity

Original Version: Conceptualized and implemented a novel algorithm for the Optimization of OPC setup file Parameters that got used in a new product launch

Revised version: Developed an algorithm to enable a faster and more precise calculation of Optical Proximity Correction parameters for the photolithography process; the algorithm was incorporated in a new product launched in Dec 2010

What: Developed an algorithm Why: to enable a faster and more precise calculation of Optical Proximity

Correction parameters for the photolithography process Impact: the algorithm was incorporated in a new product launched in Dec 2010

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Ordering of Bullet Points

Original Version: Worked with an employee of Mentor graphics, developer of caliber workbench as a team to implement an algorithmAnalyzed Optical Proximity Correction (OPC) algorithms and learnt Caliber workbench.Conceptualized and implemented a novel algorithm for the Optimization of OPC setup file Parameters.

Revised version: Conceptualized and implemented a novel algorithm for the optimization of a new lithography tool jointly developed by IBM and Mentor Graphics The algorithm was later incorporated in the high-profile product line, giving IBM a substantial edge in semiconductor tools industryWork involved collaboration with a team from Mentor graphics, with visibility at senior management level

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Section-Specific KeywordsProfessional summary keywords: Proven leadership in…, Award winning XYZ…, Proficient in…, Extensive experience in…, Impressive record in…, Strong team leader…, Led multidisciplinary teams

Internship and research projects keywords: Conducted, Coordinated, Managed, Oversaw, Functioned, Developed, Organized, Mobilized, Acquired, Implemented, Demonstrated,

Leadership experience/positions of responsibility keywords: Led…, coordinated…, Built a team of x…, Initiated/started…, Was elected/chosen…

Awards and Recognition keywords: Won…, Was awarded…, Recognized…, Competed…, Acknowledged…,

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Industry-Specific KeywordsConsulting-specific keywords: Developed a comprehensive solution, Communicated with client team, negotiated/persuaded/influenced partners, Led/collaborated with a x-person teamFinance-specific keywords: Same as consultingIn addition: Developed an algorithm for investment decisions in emerging markets, Designed a portfolio optimization software…, blogged on emerging trends in the investment banking industry…Marketing-specific keywords: Same as consultingIn addition: Developed a strategic plan…, led marketing effort for xyz, Assessed social media marketing plan for abc…Core keywords: Calculated the energy requirements of…, developed a solution for…Developed xyz in abc environment, Worked on xyz software tool to solve…, integrated abc in a xyz platform

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Style

Make your résumé easy on the eye of the reader. Choose a warm font (calibri, cambria) unless specified otherwise. Select a font size that is not a strain on the eye (11 calibri) Do not mix fonts. Be consistent with the grammatical style. Use the same tense

throughout. Avoid repeating the same key phrases. Avoid underlines. They make the document look cluttered. Use boldface to indicate positions held and bullets to emphasize

your skills. Avoid superlatives such as excellent, outstanding, highly

motivated. Avoid making any spelling errors. Avoid inappropriate email IDs (such as [email protected])

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Structure of This Workshop

Part 1: Introduction Part 2: Structuring your resume Part 3: Examples: before and after Part 4: Resume-appropriate communication and

interviewing strategy Part 5: Answers to specific questions

22

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Sample Resume 1: Before

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• Target position: Consulting and Finance

• Background: EE, Not-so-high CPI: 6.88• Good internship and project experience• But mostly technical • Extracurricular and leadership experience median

1st Draft of Resume:• Structured to emphasize technical exp• Busy, with low-impact language• Formatting and font good, but space-consuming

Download the sample resume files from: http://www.gurome.com/Document/22356/attachment/resume-workshop-sample-files.zip?version=0

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Sample Resume Case 1: Before

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Refer to file : slide # 24 Case 1 without comments

Download the sample resume files from: http://www.gurome.com/Document/22356/attachment/resume-workshop-sample-files.zip?version=0

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Sample Resume Case 1: With Comments

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OBJECTIVE To leverage my academic background, analytical and organizational skills in obtaining a position that helps me learn, grow and contribute to the success of organizations.

INTERNSHIPS

IBM India, Bangalore: May’09- July’09 Worked with an employee of Mentor graphics, developer of caliber workbench as a team to implement an algorithm • Analyzed Optical Proximity Correction (OPC) algorithms and learnt Caliber workbench. • Conceptualized and implemented a novel algorithm for the Optimization of OPC setup file Parameters. DCM Shriram Consolidated Limited, Kota (Raj.): June’08- July’08 • Analyzed the method of production of electricity and its distribution in industry. • Carefully examined the protection schemes and the load sharing between parallel bus-bar arrangements system. • Also studied transformers and various types of relays and circuit breakers.

PROJECTS UNDERTAKEN Scalable video coding (SVC), Dual Degree Project March’10-Present Studied SVC (extension of H.264/MPEG-4 AVC) in detail, given a seminar and also prepared a tutorial on SVC. Presently working on Joint scalable Video Model (JSVM), software for SVC, written in C++ under Prof. V.M. Gadre to

implement Just Noticeable Distortion (JND) video model. The JSVM Software is still under development and changes frequently.

Polygraph, Academic project Aug’09- Nov’09 • Led team of 3 members to design and develop a Human Lie Detector under the guidance of Prof. Sravanan

Vijayakumaran, involved documentation of Human Pulse rate, Galvanic Skin response (GSR) and Voice analysis. • Different circuits were designed and constructed for all the three purposes to measure and record the data, which

was finally displayed on test based LCD. Vowel Synthesizer, Academic project Jan’09- April’09 • Led a team of 3 to design and develop a project under the guidance of Prof. S.D.Agashe, involved implementation of an analog voice synthesizer which would be able to generate vowels close to human voice. • Various filters, noise generators, audio amplifiers and summer circuits and microcontroller were used to make this useful device which can be used in computer-human interactions. Light Seeker, Personal Project Aug’08 • Designed and constructed a light seeking robot that travels towards a light source. • Simple circuit using LDRs, transistors, relays and batteries was made to accomplish the task. • This has an application in transportation industry, where several vehicles can follow the path of the first without need of any driver. Portable Water Purifier, Student Design Contest, ASME May’07-June’07

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Sample Resume Case1: Edited Version

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PROFILE Gained extensive experience working on industrial and academic projects focused on design and innovation for

real-world impact. Work has been implemented in commercial environment. Have proven leadership, mentoring, and organizational skills in academic projects and campus-wide roles Demonstrated effective communication skills and team work spirit in multidisciplinary teams in the industry and

academia INTERNSHIPS

IBM India, Bangalore: May’09- July’09 Conceptualized and implemented a novel algorithm for the optimization of a new lithography tool jointly developed

by IBM and Mentor Graphics. The algorithm was later incorporated in the high-profile product line, giving IBM a substantial edge in semiconductor

tools industry. Work involved collaboration with a team from Mentor graphics, with visibility at senior management level. DCM Shriram Consolidated Limited, Kota (Rajasthan): June’08- July’08 • Was tasked to analyze the electricity generation and distribution within this 4000-crore conglomerate, with the objective of reducing cost and optimizing performance of the power infrastructure. • Carried out a systematic evaluation of the protection schemes and the load sharing between parallel bus-bar arrangements system. Special focus was on transformers and various types of relays and circuit breakers within the power grid. • Presented the recommendations to senior managers, who applauded the depth of analysis and the insights that may save company as much as 7% of the utility costs.

PROJECTS Scalable video coding (SVC) March’10-Present Working on cutting-edge Joint scalable Video Model (JSVM) software for SVC, written in C++ under Prof. V.M. Gadre.

The software implements Just Noticeable Distortion (JND) video model. The work has potential to substantially improve video compression technologies. Presented my work in a seminar and developed a tutorial on SVC, a key component of the industry standard on

video compression. Polygraph, Academic project Aug’09- Nov’09 • Led a team of 3 members to design and develop a Human Lie Detector under the guidance of Prof. Sravanan

Vijayakumaran; work involved documentation of Human Pulse rate, Galvanic Skin response (GSR) and Voice analysis. • Designed and constructed custom circuits for all the three purposes to measure and record the data, which was

finally displayed on an LCD. Vowel Synthesizer, Academic project Jan’09- April’09 • Led a team of 3 to design and develop an analog voice synthesizer that would be able to generate vowels that mimicked human voice. • The components developed for this project - filters, noise generators, audio amplifiers, summer circuits and microcontroller - can be adapted for use in technologies for computer-human interaction.

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Sample Resume 2: Before

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• Target positions• Core: Engineering positions• Non-core: Consulting and Finance

• Background: MechE, Good CPI: 8.5• Good internship and project experiences• Leaning towards nontechnical

1st Draft of Resume:• Structured to emphasize non-technical experience in

1-pager• Formatting and font good, but too many things in

bold; too busy• Content/Language: Not concise – diluted.

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Sample Resume Case 2 – 1 Page: Before

28

LEADERSHIP & POSITIONS OF RESPONSIBILITTY

PLACEMENT MANAGER, I I T BOMBAY Mar ’10- present

Leading a team of 60 placement nominees to coordinate all the placement activities of 1400 students across 26 departments and 300 companies

Streamlined efforts towards contacting companies by associating with embassies, leveraging alumni network, forming dedicated groups for non-core companies ; resulting in 20% YoY growth

Identified lack of preparation among students as key hindrance; Implemented preparatory program covering language proficiency (Value Inc.) , resume making (Gurome Inc.) and GD/PI sessions (IMS)

MANAGER, EVENTS, TECHFEST 2009, I I T BOMBAY Mar ’08- Mar’09

Led a two tier team of 90 volunteers to execute flagship competitions and workshops attended by 500 domestic and 10 international teams

Conceptualized and implemented first ever international college competition iNexus held at Denmark, Dubai and Sri Lanka, increasing international participation in Techfest by 10 folds

Generated lead of ̀ 18 lacs marketing deals and responsible for 3 international performances by

negotiating the price to 30% of the initial quote

INDUSTRIAL EXPERIENCE AND KEY ACADEMIC PROJ ECTS

SCHLUMBERGER, Testing services, Mumbai J un’09-J ul’09

Benchmarked Schlumberger’s SMART Platform Technology and demonstrated its potential to save 50% space and over 75% installation cost

Performed detailed economic analysis of SMART platform to demonstrate ̀1 crore savings to clients and

voluntarily helped in the maintenance of tool inventory and tracking system

Hand Tremor Cancellation during Microsurgery: Master’s Thesis May’10-Present

Developing a glove to suppress tremors to help surgeons during microsurgery aimed to improve precision Plan to commercially develop the device and scale it to solve problem of Parkinson’s disease patients

New Product Development Project, NUS BUSINESS SCHOOL, Singapore Aug’09-Nov’09

Developed a business plan for a shower glove ‘ReViVe’ for Singapore Army Force during field trips Conducted primary and secondary research, defined product specifications and formulated IPR strategy

INTERNATIONAL EXPOSURE

Student Exchange Program, National University of Singapore Aug’09-Nov’09 Worked in multicultural project teams with 800 exchange students, societies like ASME, sports

activities like fencing alongside extensive travelling to Indonesia and Vietnam Appointed as a cluster leader to address housing related issues of 100 inmates

SCHOLASTIC ACHIEVEMENTS

Amongst 3 students to be selected from I IT Bombay for a semester exchange program Secured AIR 79 in AIEEE’06 among 5,00,00 applicants and recipient of CBSE merit scholarship Amongst Top 1% in the Indian National Physics Olympiad 2006

EXTRACURRICULAR ACTIVITIES

Awarded the best idea in Elixir, Techfest 2008 for proposing Non invasive Blood Glucose Sensing technique Passionate about Formula 1; Organized a lecture by Mr. Rory Byrne, Chief Designer of Ferrari at I IT

Bombay; attended Singapore night F1 race Attended a basic 60 hours J apanese language course Participated in sports events like Inter-club Table Tennis finals, NUS and cross country (18th among 300)

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Sample Resume Case 2 – 1 Page: With Review Comments

29

LEADERSHIP & POSITIONS OF RESPONSIBILITTY

PLACEMENT MANAGER, I I T BOMBAY Mar ’10- present

Leading a team of 60 placement nominees to coordinate all the placement activities of 1400 students across 26 departments and 300 companies

Streamlined efforts towards contacting companies by associating with embassies, leveraging alumni network, forming dedicated groups for non-core companies ; resulting in 20% YoY growth

Identified lack of preparation among students as key hindrance; Implemented preparatory programs such as language proficiency (Value Inc.) , resume making (Gurome Inc.) and GD/PI sessions (IMS)

MANAGER, EVENTS, TECHFEST 2009, I I T BOMBAY Mar ’08- Mar’09

Led a two tier team of 90 volunteers to execute flagship competitions and workshops attended by 500 domestic and 10 international teams

Conceptualized and implemented first ever international college competition iNexus held at Denmark, Dubai and Sri Lanka, increasing international participation in Techfest by 10 folds

Generated lead of ̀ 18 lacs marketing deals and responsible for 3 international performances by

negotiating the price to 30% of the initial quote

INDUSTRIAL EXPERIENCE AND KEY ACADEMIC PROJ ECTS

SCHLUMBERGER, Testing services, Mumbai J un’09-J ul’09

Benchmarked Schlumberger’s SMART Platform Technology and demonstrated its potential to save 50% space and over 75% installation cost

Performed detailed economic analysis of SMART platform to demonstrate ̀1 crore savings to clients and

voluntarily helped in the maintenance of tool inventory and tracking system

Hand Tremor Cancellation during Microsurgery: Master’s Thesis May’10-Present

Developing a glove to suppress tremors to help surgeons during microsurgery aimed to improve precision Plan to commercially develop the device and scale it to solve problem of Parkinson’s disease patients

New Product Development Project, NUS BUSINESS SCHOOL, Singapore Aug’09-Nov’09

Developed a business plan for a shower glove ‘ReViVe’ for Singapore Army Force during field trips Conducted primary and secondary research, defined product specifications and formulated IPR strategy

INTERNATIONAL EXPOSURE

Student Exchange Program, National University of Singapore Aug’09-Nov’09 Worked in multicultural project teams with 800 exchange students, societies like ASME, sports

activities like fencing alongside extensive travelling to Indonesia and Vietnam Appointed as a cluster leader to address housing related issues of 100 inmates

SCHOLASTIC ACHIEVEMENTS

Amongst 3 students to be selected from I IT Bombay for a semester exchange program Secured AIR 79 in AIEEE’06 among 5,00,00 applicants and recipient of CBSE merit scholarship Amongst Top 1% in the Indian National Physics Olympiad 2006

EXTRACURRICULAR ACTIVITIES

Awarded the best idea in Elixir, Techfest 2008 for proposing Non invasive Blood Glucose Sensing technique Passionate about Formula 1; Organized a lecture by Mr. Rory Byrne, Chief Designer of Ferrari at I IT

Bombay; attended Singapore night F1 race Attended a basic 60 hours J apanese language course Participated in sports events like Inter-club Table Tennis finals, NUS and cross country (18th among 300)

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Sample Resume 2 – Core: As Submitted

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Sample Resume 2 – Core: As Submitted

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Sample Resume 2 – Non-Core: As Submitted

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Sample Resume 2 – Non-Core: As Submitted

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Sample Resume 3: Before

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• Target position: Consulting

• Good internship and project experience• Excellent extracurricular experience

1st Draft of Resume:• Structured to emphasize academics• Busy, with low-impact language• Formatting and font OK

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Sample Resume 3: Before

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Sample Resume 3: After

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SUMMARY SECTION:

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Before

After

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INTERNSHIP SECTION:

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Before

After

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POSITIONS OF RESPONSIBILITY: BEFORE

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POSITIONS OF RESPONSIBILITY: AFTER

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KEY ACADEMIC PROJECTS: BEFORE

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KEY ACADEMIC PROJECTS: AFTER

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EXTRACURRICULAR ACTIVITIES: BEFORE

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EXTRACURRICULAR ACTIVITIES: AFTER

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Sample Resume 4: Before

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• Target position: Core – R&D

• Background: MSc Statistics• Extracurricular and leadership experience

median

1st Draft of Resume:• Does not emphasize most relevant things• Busy, with low-impact language• Filled with less important material to

increase length

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Sample Resume 4: Before

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Sample Resume 4: After

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KEY ACADEMIC PROJECTS: BEFORE

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KEY ACADEMIC PROJECTS: AFTER

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Page 2: BEFORE

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Page 2: AFTER

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Structure of This Workshop

Part 1: Introduction Part 2: Structuring your resume Part 3: Examples: before and after Part 4: Resume-appropriate communication and

interviewing strategy Part 5: Answers to specific questions

52

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Communication Strategy: Before and After

All communications – written and verbal - with the employers must be consistent with the resume, professional, and timely

Do background research on the company you are interviewing with and try to find out which of your skills/project areas they would be most interested in

Be proactive once the offer is made Be careful with Social Media – manage your presence on the web

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Interviewing Strategy

Greet your interviewer: A good morning with a smile is more effective than a nervous “good morning”

Listen, organize your thoughts, speak List out what you have undertaken and the key impact the

project has had Gauge the interviewer’s level of interest from his body language

and accordingly switch tracks Always make eye contact while speaking When the interviewer give you a free run to speak order projects

according to their importance It may help to jot down main points and rehearse beforehand

especially if you have difficulty in expressing yourself in English

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Questions & Answers

55Copyright © 2010 Gurome Inc.

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Questions & Answers

56Copyright © 2010 Gurome Inc.

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Need Urgent Help?Specific resume review: Students can engage Gurome

experts to get two versions of their resumes reviewed - technical and non-technical. Gurome experts will provide inputs on how to address the weaknesses in the resume and make the resume well differentiated.

Fee: Rs.500 per resume (50% discount on the regular fee of Rs. 1000 per resume).

Specific resume editing post webinar: An expert from Gurome will hold individual sessions with the candidate to understand her/his background, develop a story and help them craft her/his resume from scratch.

Fee: Rs. 2000 per resume

57Copyright © 2010 Gurome Inc.

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Need Urgent Help?

58Copyright © 2010 Gurome Inc.

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Stay Connected

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[email protected]