Restructuring and optimizing business

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Ms. Ekaterina Zelenina, Director of Financial Management Services, Accountor Russia&Ukraine

Restructuring and optimizing business

TaXmas 2015, December 2015Moscow - St.Petersburg -

Helsinki

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ContentI. Typical reasons and ways for

business restructuringII. Restructuring of business: steps and

tasksIII. Optimization of businessIV. “Change Leaderment” in AccountorV. Expert support

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I.1. Typical reasons to change

PROFITIncrease operational effectivity of the business

TAXES Optimize taxation

INTERNAL CONTROLImprove transparency of the business

MANAGEMENTOptimize organization

SALE(S)Increase attractiveness of the business

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CHANGES

A. Restructuration (external & internal changes)

B. Business process optimization (internal

changes)

I.2. Typical ways to conduct the changes

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The reorganization of the legal entity can be carried out through - merger- consolidation- split -up- spin-off - transformation Plus - recently mixed forms are possible (simultaneous combination of types above)

II. Restructuring business

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II. 1. Steps of restructuring

1. Pre-research

2.Decision making

3. Implementation

4. Review

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II. Steps of restructuring

• All internal processes and a comparison with industry norms

• Relationships with customers, their expectations of benefits from your restructuring. To study all suppliers, customers, investors contracts

• Employee expectations and potential damage to morale

1. Pre-research

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• Action plan: steps, schedule, R&R

• Involve all stakeholders, it will speed decisions

1. Pre-researc

h 2.Decision

making

3. Implementatio

n

4. Review

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• Selling the idea to all stakeholders (employees/ investors/ suppliers/ customers)

• Check on each stage the trigger for the next steps

• 1st challenge: staff rotation and reduction

• 2nd challenge is training existing employees in new procedures

• 3rd challenge customers resistance

1. Pre-researc

h

2.Decision

making

3. Implement

ation

4. Revie

w

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• Review the results of implementation • Revise as needed• Plug gaps and reorganize false starts as

quickly as they become evident• No plan is perfect and a reorganization

plan has numerous key points that must be ready for the changeover

1. Pre-

research

2.Decision

making3.

Implementatio

n4. Revie

w

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Goal •What is the purpose of this work?

People

•Who does this work? Why it is he/she?•Who else could do this work? Who could do this work

better?

Place•Where is this work being done now? Why?•Where else can it be done? Where is it better to do this

work?

Method

•How is this work done? Why is this work done like this?•What other methods can be used? Which method is

better?

Time •When is this work done? Why it is done at this time?•What are the alternatives? Which alternative is better?

Your usual way of doing: 5 questions to think

III. Optimization of business

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•Elimination of manual/routine work•Liquidation of obstacles of smooth work•Reduction of document flow routes•Limitation of excessive control

Method “Delete”

•Decreasing of complexity of processes•Simplification of formats of documents and

reports•Division of labor

Method “Simplify”

•Use of accounting, management, office programs

•Standardization of methods, development of instructions for personnel

•Unification of communications, ways of collection and transfer of information

Method “Standardize

”

Methods of optimization

III. Optimization of business

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IV. Change Leaderment in Accountor

At the beginning of the change journey: What needs to change and why?

The cycle of Internal Change

1. I under-stand2.I take action3. I succeed

During the active implementation: Small steps towards the right direction

When the process is completed: making the change really stick


3 levels of employees resistance

I don’t get it

Lack of understandin

g

I don’t like it

Emotional reaction to the change

I don’t trust you

Lack of trust in the leader


- In the game, the progress of change is illustrated by a boat moving around in a circle

- The position of the boat shows how far the change has progressed

- Throughout the game, employees can observe the positions and movements of the team members, who can be outside of the boat and far behind or ahead of the boat

Ready to play?IV. Change Leaderment in Accountor

17 24.4.2014

►Juridical support in restructuring of your business►Express audit and business optimization of your processes►Change Management training for your employees

V. Our Experts support

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Thank you!