PROJECT EVALUATION Unit 1: Monitoring and Evaluation Concept

Monitoring

INTRODUCTION Monitoring Monitoring is the regular observation and

recording of activities taking place in a project or programme. It is a process of routinely gathering information on all aspects of the project.

INTRODUCTION Monitoring enables the gathered

information to be used in making decisions for improving project performance.

INTRODUCTION Monitoring also involves giving feedback about the progress of the project to the donors, implementers and beneficiaries of the project.

EXPERT DEIFICATION Meredith & Mantel:- Monitoring is the

collecting, recording and reporting information concerning any all aspect of project performance that the project manager or others in the organization wish to know.

David l. Cleland:- Monitoring means to keep track of and to check systematically all project activities.

EXPERT DEIFICATION Whether right thing is being delivered to the right people at the right time in a right way is known as Monitoring.

WHY MONITORING ??? Rescheduling the project:- to run project in

time

Re budgeting the project:- appropriating funds from one head to another; avoiding expenses under unnecessary heading.

WHY MONITORING ??? ….Re – assigning the staff:-

shifting the staff from one area to other; recruiting temporary staff to meet the time schedule

To assess project results:- to find out if and how objectives are being met and are resulting in desired changes.

WHY MONITORING ??? …. To improve project management and

process planning: to better adapt to contextual and risk factors such as social and power dynamics that affect the research process.

To promote learning: to identify lessons of general applicability, to learn how different approaches to participation affect outcomes, impact, and reach, to learn what works and what does not, and to identify what contextual factors enable.

WHY MONITORING ??? ….To understand different

stakeholders' perspectives: to allow, through direct participation in the monitoring and evaluation process, the various people involved in a research project to better understand each others views and values and to design ways to resolve competing or conflicting views and interests.

WHY MONITORING ??? ….To ensure accountability: to

assess whether the project is effectively, appropriately, and efficiently executed to be accountable to they key agencies supporting the work (including, but not exclusively, the donors

Evaluation

INTRODUCTION Evaluation involves the systematic collection of information about the activities, characteristic and outcomes of an activity or action, in order to determine its worth or merit (Dart et al, 1998).

It is a major part of learning, and can provide a wealth of useful information on the outcomes of a project or action, and the dynamics of those who undertook the work

INTRODUCTION………. Evaluation means finding out the value of something.

Evaluation simply refers to the procedures of fact finding

INTRODUCTION………. Evaluation is designated to provide systematic, reliable and valid information on the conduct, impact and effectiveness of the projects.

Evaluation is essentially the study and review of past operating experience.

WHY EVALUATION ???From an accountability perspective: The purpose of evaluation is to make

the best possible use of funds by the program managers who are accountable for the worth of their programs.

Measuring accomplishment in order to avoid weaknesses and future mistakes.-Observing the efficiency of the techniques and skills employed -Scope for modification and improvement.-Verifying whether the benefits reached the people for whom the program was meant.

WHY EVALUATION ???Form a knowledge perspective: The purpose of evaluation is to

establish new knowledge about social problems and the effectiveness of policies and programs designed to alleviate them.

Understanding people’s participation & reasons for the same.

Evaluation helps to make plans for future work.

NEED OF MONITORING & EVALUATION To assess project results: to find out if

and how objectives are being met and are resulting in desired changes.

To improve project management and process planning: to better adapt to contextual and risk factors such as social and power dynamics that affect the research process.

NEED OF MONITORING & EVALUATION … To understand different stakeholders'

perspectives: to allow, through direct participation in the monitoring and evaluation process, the various people involved in a research project to better understand each others views and values and to design ways to resolve competing or conflicting views and interests.

NEED OF MONITORING & EVALUATION ….. To promote learning: to identify lessons of general

applicability, to learn how different approaches to participation affect outcomes, impact, and reach, to learn what works and what does not, and to identify what contextual factors enable or constrain the participatory research.

To ensure accountability: to assess whether the project is effectively, appropriately, and efficiently executed to be accountable to they key agencies supporting the work (including, but not exclusively, the donors) (Estrella and Gaventa, 1998).

TYPES OF MONITORING• Staff meetings – Weekly, Monthly, Annual• Partners meeting/Learning Forums (FGD,

Surveys)/Retreat• Participatory Reviews – Stakeholders• Monitoring and Supervision Mission(Self/Donors/Joint)• Progress reports/Statistics

TYPES OF EVALUATION• Participatory Evaluation in which representatives of

agencies and stakeholders work together in designing, carrying out and interpreting an evaluation

Process based An evaluation of the internal dynamics of a project, its policy instruments, its service delivery mechanisms, its management practices, and the linkages among these.

• Outcome based evaluation it facilitates the asking if the organization is doing right activities to bring about the expected outcomes

TYPES OF EVALUATION….• Self-evaluation (360 degree evaluation) An

evaluation by those who are entrusted with the design and delivery of a project.

• Goal-based evaluation Evaluating the extent to which projects are meeting predetermined goal / impact

Monitoring

Recording

Analysis

Reporting

Corrective action at the operational level

Information

Recording Recommendations

Analysis

Information from other

sources

Information fromMonitoring

Affirmation or modification in objectives,

resources, and process

EvaluationRELATION BETWEEN M & E