1. Project and Programme Management
Leadership Development for IT Professionals

2. Page 2
Outline

3. Let us consider the crunch points for most organisations today in
managing projects.
There are three primary areas:
Governance
Runaway Projects
Leveraging your time
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Key leadership issues in todays projects

4. What level of ownership is there in projects? Many organisations delegate the entire responsibility to the project manager. Why would that be a problem?
Senior managers can swing from one style (absenteeism) to another (micromanagement).
So, Is there another way?
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Governance

5. Many organisations still confess to having at least one of these: expensive, and no one knows how to stop them.
Can we build in controls to stop projects running out of control?
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Runaway projects

6. Executive managers are busy people, with many projects under their care. How do we stop ourselves being sucked into endless project meetings, and use our time to maximum effect?
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Leveraging your time

7. Benefits of PRINCE2TM
Focus on the Business Case
The benefits here are:
- a reduction of wasted project investment- improved involvement of the business side
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PRINCE2TM is a Trade Mark of the Office of Government Commerce.

8. Benefits of PRINCE2TM
Project Board structure, involving the3 key stakeholder groups
Again this tends to produce:
- greater ownership from the end user community, and - provided a locus for better governance.
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PRINCE2TM is a Trade Mark of the Office of Government Commerce.

9. Benefits of PRINCE2TM
Stages
- optimised senior management time around key decision points
- major brake on projects that tended to run away- improved/more realistic planning
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PRINCE2TM is a Trade Mark of the Office of Government Commerce.

10. Benefits of PRINCE2TM
Management by Exception
- bad news early- increased confidence in reports
- optimised the use of senior management involvement
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PRINCE2TM is a Trade Mark of the Office of Government Commerce.

11. Benefits of PRINCE2TM
Focus on products
Projects improved their delivery because:
- they began with the end in mind- verifiable scope ensured protection against moving boundaries
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PRINCE2TM is a Trade Mark of the Office of Government Commerce.

12. Projects without strategic connectionAt the programme level we often inherit a portfolio of projects that appear to have no connection or relevance to the current corporate strategy.Worse still, there may be no corporate strategy.
The Teflon project effectOrganisations are getting better at project management. Projects are improving their ability to deliver.However, a new problem emerges: the project deliverables dont seem to be bettering the organisation in any significant way.
Change of thinking requiredMoving from projects to programme management requires a very different view on managed change. A good project manager does not necessarily make the transition to becoming a good programme manager.
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Key leadership issues in programme management

13. Which level of management is the most volatile?
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Levels of management
Strategy
Programme
Project

14. Motion without movement
Three forces can operate on our current capability, and their combined effect can be to keep an organisation from transformational change. These are:
Reacting to the latest business driverBeing continually bounced by news or mandates from outside.
Outcomes without benefitsProjects delivering, but there is no beneficial change.
Unaligned initiativesProjects that are out of touch with strategy; pet projects; reactive tactical projects; etc.
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15. Clear & Consistent Vision
Co-ordinated Projects
Focus on Benefits& threats to them
Transition to Operations
Critical Success Factors of a Programme
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16. Flexible framework:
Process modelA generic set of best practice processes and activities.
RolesIncluding the Senior Responsible Owner, the 'Sponsoring Group, the Programme Manager, the Programme Office, the Business Change Manager
Management themesIncluding Benefits Management, and Stakeholder Management.
Information setIncluding the Vision Statement, the Blueprint, the Benefit Profiles, the Risk Register.
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MSP Approach

17. Level 5 OptimisingDoes the organisation run continuous process improvement with pro-activeproblem and technologymanagement?
P3M3: Project Programme and Portfolio Management Maturity Model
Common uses for this framework are
As a Benchmark
An Implementation frameworkfor structured methods such as MSP and PRINCE2.
As a Health checkIt can answer the question: How well are we doing really?
Level 4 ManagedDoes the organisation obtain and retain specific measurements on its project performance andrun a quality management organisation?
Level 3 DefinedDoes the organisation have its own centrally controlled project processes, and can individual projects flex withinthese processes to suit the particular project?
Level 2 RepeatableDoes the organisation ensure that each project is run with its own processes and procedures to a minimum specified standard?
Level 1 InitialCan the organisation recognise projects and run them differently to its ongoing business?
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18. Project and Programme ManagementPatrick Mayfield
www.pearcemayfield.com
http://pearcemayfield.typepad.com/patrick_mayfield/
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