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Project ManagementProject Management

Prof.Dr. Murat Aşkar

Project Management, 22/10/2002 2Prof. Dr. Murat Aşkar

What is a project? Project Phases Project Management

Principles Project Director Project Planning Planning Methods

Gantt Diagram Pert Diagram Critical Path Elasticity MS Project Software

ContentContent


What is Project?What is Project? Project is the collection of activities, that are related or connected, for developing a product or a service, Projects have always start and end times. Projects have always a customer who uses the results.


Project Name and CodeProject Name and Code

A Project Name Project Name must be specified. . A Project Code A Project Code of a single word is useful.


Important Properties of Projects

Consists of temporary activities that have predetermined start and end dates.

Uses restricted resources. It has a single goal or a set of goals . All events are to be realized to develop a

single and new output. Usually has a budget. Usually a project managerproject manager is responsible for

coordinating all activities.


Daily Routine Jobs and ProjectsDaily Routine Jobs Repeated without any

modification Routine Continuous Done before Will be done in the same

way Using experience and

past knowledge Known Example: Book press

Projects Not repeatable A new product or a service Done once Never done before Will not be done in a similar

manner Little or no experience Ambiguity Your EE 494 projects


Project Management Principles 1/2

Triple limit:

Technical performance – Duration - CostPerformance

Duration

Budget

Cost

Calendar

Requirements


Project Management Principles 2/2

Triple limit:

Technical performance – Duration - Cost

Duration

Performance

Cost


The Design Process

Customer needing a solution to a problem

Requirement analysis

System design

Detailed (block) design and test

System integration and test

Properly functioning system


The Planning ProcessPreliminary plan

Define work

Develop schedule

Estimate resources

Estimate costs

Project plan

Develop schedule

PLANNING PROCESS

DESIGN PROCESS

Customer needing a solution to a problem

Requirement analysis

System design

Detailed (block) design and test

System integration and test

Properly functioning system


Phases of Projects 1/6

• Concept development• Definitions, Details, Start of design• Production/Implementation/Realization• Testing/Operational• Closing



Concept Development– Development of Goals, specifications– Methods to reach goals– Cost and budget estimation (%20)– Formation of organization– Determination of report periods and dates





Definitions, Details, and Design– Determination of personnel and resources– Detailed study on methods to reach goals– Reviewing cost and budget estimation (%10)– Reviewing report details, contents and dates




Production/Implementation/Realization – Prototyping – Design improvement – Reviewing cost and budget estimation (%5)– Documentation and training planning




Operation/Testing/Start– Combining parts and system tests – Deliver the product– Training– Review project and write a feedback report




Closing– Documentation– Organization problems


Project Planning 1/2

Project planning is done To complete the project in timeTo prevent and control delays To use resources efficiently

Effective monitoring and control is possible..


Project Planning 2/2

All activities must be planned in details. Detailing can be done in very many different

ways. A hierarchical approach:

– Activity tree


Activity tree (six level)

–Organization as totalOrganization as total

- Project- Project

- - Activity Activity

- - Sub activitySub activity

- - Work packageWork package

- - JobsJobs


Project Planning Methods

Main methods used in project planning: Gantt Diagram PERT Diagram

– Critical Path


Example: Replacement of a Power Transformer

No Activity Start End

1 Replacement design 1.6.03 5.6.03

2 Trans. Procurement 6.6.03 18.6.03

3 Announce Cut down 8.6.03 12.6.03

4 Electricity Cut Down 13.6.03 13.6.03

5 Remove old trans. 14.6.03 15.6.03

6 Place new trans. 19.6.03 22.6.03

7 Tests and control 23.6.03 23.6.03

8 Electricity connection 24.6.03 24.6.03


Transformer Replacement (Gantt Chart)

IDActivity

1 Design

2 Procurement

3 Announcement

4 Cut down

5 Removal of old tr.

6 Place new tr.

7 Tests

8 Electricity is on!

W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S Say '03 01 Jun '03 08 Jun '03 15 Jun '03 22 Jun '03


Pert Chart


Pert Chart


Modified Gantt Chart

ID Task Name Duration

1 Replacement Design 5 days

2 Trans. Procurement 12 days

3 Announce Cut down 4 days

4 Electricity Cut Down 1 day

5 Remove old trans. 1 day

6 Place new trans. 1 day

7 Tests and control 1 day

8 Electricity connection 1 day

T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M02 Jun '03 09 Jun '03 16 Jun '03 23 Jun '03 30


Critical Path


Resources


Microsoft Project Software

Business

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